Decision details

To agree the award of the new contract for the provision of a Market or other such facility at North Weald Airfield.

The Portfolio Holder for Asset Management & Economic Development presented a report on the award of the Licence to run outdoor events at North Weald Airfield.

The Portfolio Holder reminded the Cabinet that, following a series of reductions in income from the current operator, it was decided to terminate the current agreement and conduct a tendering exercise for a new licence to run from 1 January 2016. The tendering exercise was conducted by the Essex Procurement Hub on behalf of the Council, and four bids had been received by the  deadline for the submission of tenders - 27 October 2015. The highest credible bid was received from Saunders Markets Limited and it was recommended that this bid was accepted, subject to the receipt of satisfactory references.

The Director of Resources highlighted certain aspects of the financial analysis performed on the accounts provided by Saunders Markets Limited for the benefit of the Cabinet, and the Cabinet supported the award of a contract to Saunders Markets Limited for an initial period of 3 years, with an option to extend for a further two years.

Decision:

(1)        That, subject to the receipt of satisfactory references, the tender from Saunders Markets Limited to operate the market at North Weald Airfield for three years be accepted, with an option to extend for a further two years subject to satisfactory performance.

Reasons for Decision:

Cabinet approval was required to accept any bid in excess of £1million under Contract Standing Orders.

Other Options Considered and Rejected:

To select one of the other three bids submitted, or not select any of the bids. However, these options would not be likely to produce the best financial outcome for the Council.