Issue - meetings

(Technology & Support Services Portfolio Holder) To consider the attached report (C-023-2017/18).

(1)        That the progress with the Facilities Management projects during 2017/18 be noted.

In the absence of the Portfolio Holder for Technology & Support Services, who had tended his apologies for the meeting, the Leader of Council presented a report on the Planned Maintenance Programme for Operational & Commercial Property for the period 2016/17 to 2020/21.

The Leader reminded the Cabinet that the Planned Maintenance programme for the Civic Offices, Other Operational Buildings and Commercial Property for the period 2016/17 to 2020/21 was approved in November 2016. Following this, the Council began its Transformation Programme which included a major service accommodation review. Consequently, an internal review of all proposed works on all properties that could potentially be affected by the review was carried out. Subsequently, a large number of proposed projects, especially relating to the Civic Offices complex, were deferred until the situation concerning transformation had been clarified. The report provided a summary of the major projects scheduled for this financial year, with more detailed specifics contained within Appendix 1 of the report. All projects were within agreed budgets, although there could be an impact on future budgets due to increased ad-hoc repairs.

Decision:

(1)        That the progress with the Facilities Management projects during 2017/18 be noted.

Reasons for Decision:

A report was regularly submitted to the Cabinet showing the status of planned and preventative maintenance at the Civic Offices complex and all operational buildings and commercial properties.

The Planned Maintenance Programme provided a structured way of ensuring that the Council’s property assets were properly maintained and improved to meet Health and Safety requirements, statutory regulations, contractual obligations in respect of leases for commercial premises, customer demands and the long term protection and value of the authority’s assets.

Other Options Considered and Rejected:

To request further detailed information on any of the schemes summarised within the report.