Agenda and minutes

At the last meeting it was agreed that Rory would chair this meeting. Fred would be Vice-Chairman.

Noted that Rory was the Chairman for the meeting and Doncho was the Vice- Chairman.

            RESOLVED:

That the minutes of the meeting held on 11 November 2014 be taken as a correct record subject to the following;

Minute 64 b) Remembrance Services Olivia attended

Minute 64 (c) Slump Survivors being replaced with Slum Survivors

Minute 64 (d) Big Ben, Matthew advised that Olivia had written the letter.

Minute 70 (14) Young Essex Assembly Elections- Elections were to take place between 1 – 5 December 2014 and results were to announced on 15 December 2015.

To consider any maters arising from the previous meeting.

a)            Catch 22 (Minute 62)

Di advised that the link to the questionnaire for Catch 22 was now working.

b)            Event feedback (minute 64 d) Big Ben)

Di advised that the Youth Council Conference report would be sent to Eleanor Laing.

c)            School Relationships (minute 65)

Braeside School, Chigwell School and West Hatch High School had been able to speak with anyone.

There was no one from King Harold Business and Enterprise Academy and Debden Park High School to report back.

Leonora advised that she would arrange a meeting with someone from Epping St John’s C of E School.

Joe advised that Davenant Foundation School were happy to be included.

Doncho advised that he would write to all Head Teachers to see whether they would like to be included and work with other schools in the District.

d)            Taxi Budgets (minute 70 - 1)

Di advised that following the comments received it had been discussed between officers that some mystery shopping should take place to check the consistency of the service.

e)            St John’s Christmas Tree Festival (Minute 70 – 6)

Hazel, Leonora, Julie and Joe volunteered to set up the tree in St John’s Church on ? December 2014.

VAEF to give a short presentation to the Youth Council about volunteering and future intergenerational projects.

Gina attended the meeting to discuss volunteering through the Voluntary Action Epping Forest. Gina supported carers 65 and over, who were not paid, helped them access equipment, filled in forms and held social activities for them. Gina advised that in conjunction with Di, she had arranged another intergenerational afternoon on 19 February 2014 in half term, which would be a similar event to the previous ones involving games and refreshments. Gina was open to suggestions form the Youth Council and advised that the location would probably be in Buckhurst Hill

Di advised that prizes would be required and asked Youth Councillors to approach local shops to donate prizes for the event.

ACTION: Youth Councillors to approach local shops for donations.

Youth Councillors to feedback on events attended since the last meeting.

a)            Bullying Awareness Feedback

Olivia, Rose, Tom, Joe, Rory, Leonora, Matthew, Doncho, Fred reported back on the Bullying awareness assemblies that had taken place within their schools during National Bullying Awareness week and the handing out of the #URNotAlone Bullying Awareness wristbands to year 9 pupils.

Matthew advised that the #URNotAlone campaign had featured on the Kidscape website and in the local Guardian Newspaper.

Louis advised that the youth Council Website had been updated with the fact sheets.

b)         #iwill…

Evie advised that she had attended the #iwill event, which was 50 inspirational young ambassadors aged between 10- 20 years old who are leading social action in their communities. Evie had attended the event as one of these ambassadors.

Youth Councillors to report.

The Youth Councillors reported back on the School notice boards;

·         Olivia (Braeside) advised that a location for the board would be sorted after Christmas;

·         Fred (West Hatch) advised that no further update;

·         Doncho (Roding Valley) advised that 4 suggestion cards had been completed although they were not relevant to the Youth Council;

·         Evie (Bancroft) advised that she was sorting out a display board;

·         Tom/Nathan/Imogen advised that the suggestion box had also been placed in the sixth form coffee shop;

·         Leonora (St John’s) advised that they should have a display board shortly.

·         King Harold Youth Councillors to report next month.

· 

Di to present the Jack Petchey Award.

Di advised that Joe had won the Jack Petchey Award for his attendance, contributes to events and great personality.  

To consider any new submission forms received and to give updates on any previous submission form.

Di advised that Sports Development would be attending on 6 January 2015 to talk about the facilities in the District.

a)            The Chairman for the next meeting would be Fred and the Vice- Chairman would be Olivia.

b)            Youth Councillors considered the following suggestions;

·         Debate on the General Election after school in the Council Chamber; and

·         To produce a film regarding the Anti- Bullying project.

These items would be discussed outside the meeting.

c)         Items for the next agenda

·         School Updates; and

·         Intergenerational Project. 

(a)          Notices by Diane;

(b)          Notices by Louis;

(c)          Any other Notices; and

(d)          Youth Councillor Notices.

1.         Think Big O2 Funding

Di asked Nathan and Evie to chase up their funding bids.

2.         High Sheriff Award

Di advised that she had now completed the funding request and was awaiting a response.

3.         Youth Strategy Group

Di advised that the next meeting was on Thursday 11 December at 5 p.m.

4.         St John’s Christmas Tree Festival

Di advised that decorating was 3 December 2014 and anyone helping out either needed to meet at the Civic Offices by 3.30pm or at St John’s Church at 4 pm.

5.         Police Crime Commission Forum

Di advised that the age limit of 16 had been removed and it was open to all the Youth Councillors. Fatemeh, Leonora and Joe volunteered.

6.         Overview and Scrutiny Presentation

Di advised that the Youth Councillors were required to attend the next Overview and Scrutiny meeting on 12 January 2015. This would enable the Youth Council to advise the adult Councillors of their achievements in the pass year.

7.         Social Media

Louis advised that the Bullying awareness fact sheets had been uploaded onto the website. Town and Parish Councils

 articles were also required for their news letters.

ACTION: Leonora, Julie, Olivia and Fatemeh offered to write articles.

8.         Young Citizen of Year 2015               

Louis advised that 11 nominations had been received.

9.         Christmas Social – Top Golf

Louis advised that the Christmas social was at Top Golf on 9 December 2014 at 7 pm

10.       Youth Council

Gill advised that the Youth Council would cease it it’s current form from 2016/17. Officers were now considering other ways in which this service could be provided to the Young people of the District.

11.       Register to Vote

Beckie asked Nathan, Imogen, Evie, Fred and Joe to take leaflets regarding anyone that would be turn 18 before December 2015, to register to vote. They were asked to take leaflets to there schools for the Sixth Form students.

To note that the next meeting will be held on Tuesday 6 January 2015 at 19.30 – 21.00 at the Civic Offices.

The next meeting would be held on Tuesday 6 January 2014 from 19.30 – 21.00 at the Civic Offices, Epping.