Agenda and minutes

At the last meeting it was agreed that Raajveer would chair this meeting. Marley would be Vice-Chairman.

It was noted that Raajveer would be the Chairman and Marley would be the Vice-Chairman for this meeting.

            RESOLVED:

That the minutes of the meeting held on 2 May 2017 be taken as a correct record subject to changing ‘2016’ to ‘2017’ in Matters Arising (Minute 60.)

To consider matters arising from the minutes.

a)            Youth Council Conference – Di asked the Youth Councillors to consult with their schools coordinators, to commit to attending on Friday 3 November 2017.

ACTION: Youth Councillors to approach and advise their schools about the date.

b)            Youth Council Charity – Youth Councillors were asked to consider a charity for their term of office.

AGREED that Youth Councillors would support the Children’s Society, as they supported drugs work which related to the Youth Council’s next project.

c)            Project – Drugs and Legal Highs – Di advised that the Community Safety Team had no crime statistics for the drugs survey EFYC were working on but they would connect the local Police for information.

ACTION: Di to chase.

The Principal, S Famili and Deputy Principal, P Hall to talk about developing the college provision in the district.

The Principal, S Famili and Deputy Principal, P Hall made a short presentation to the Youth Council about developing the college provision in the district. They were interested in getting the views of young people, how they could improve their reputation to the wider community and whether the young people knew about the facilities offered by the college.

The college offered their facilities to the Youth Council for any future events they may hold and thanked Youth Councillors on their views and comments.

To receive a presentation from Hayley Gillam regarding the Big White Wall project.

Hayley Gilliam gave apologies. Di advised that she would contact her to rearrange another date in September.

ACTION: Di to contact Hayley Gilliam.

Di to report.

Di advised that the Epping Town Partnership had organised a youth festival to promote youth enterprise on Saturday 8 July 2017. The stall needed to be staffed by Di, Louis and Youth Councillors throughout the day from 10 – 4 p.m. Di suggested that Youth Councillors worked a 2 hour rota.

Prizes needed to be gathered for the tombola and Youth Councillors were asked to go out in small groups and approach the local businesses in Epping High Street. A letter had been sent to Youth Councillors and Louis had spare copies, if Youth Councillors required them. There was a discussion around possible EFYC merchandise that could be given out to promote the Youth Council and a planning group was set up with Jacob, Marley, Blake, Ashwin, Annabelle, Oliver and Nina.

It was also discussed that this could be an opportunity to speak to young people about the Youth Councils new project on drugs and legal highs.

ACTION: Youth Councillors to approach local businesses for prizes for their stall.

ACTION: Susan, Annabelle, Alex T, Sam, Jessica, Jacob and Oliver offered to attend and help out on the stall; Nina and Belle needed to confirm their availability.

Di to report.

Di advised that the speed meeting would be held on Monday 3 July 2017. This would be an opportunity to speak with and find out about the locally elected Members of the district and senior officers of the Council.

Youth Councillors were interested in inviting the local MP’s, although it was explained that a General Election would be taking place on 8 June 2017, so they could change.

ACTION: Youth Councillors to email Members and the local MP’s to invite them to the Youth Council speed meeting.

Louis to report.

Louis advised that the competition had run for 3 weeks and the winner had received a £25 Amazon voucher. Followers on Twitter had increased from 935 to 1800, Facebook had 395 new friends and Instagram had increased by 100 as well.

Youth Councillors thought that this was a good way to increase the Youth Council followers on social media and would consider running another competition but with a different criteria.

Youth Councillors to report.

Youth Councillors advised that their schools were currently quiet because of the exam period and year 9 options being allocated.

Regan advised that Belle had been selected as Head Girl for King Harold Business & Enterprise Academy. Everyone congratulated her on the appointment.

Youth Councillors to feedback on any events that they have attended in relation to the Youth Council since the last meeting.

a)            British Youth Council Training

The Youth Councillors gave mixed reviews on the training received from the BYC. Di advised that it was good for Youth Councillors to give honest reviews on the training as it help when selecting trainers and the type of training provided for future events.

There were no submission forms to consider.

(a)          Notices by Diane;

(b)          Notices by Louis;

(c)          Any other Notices; and

(d)          Youth Councillor Notices.

Notices by Di

a)            Hate Crime Ambassadors – A presentation of the certificates for this training would be on 20 June 2017 with a senior Police officer.

b)            MiLife Roadshow – The next roadshow would be held on 13 July 2017 at King Harold Business & Enterprise Academy and KHA Youth Councillors were requested to help out.

c)             Reality Roadshow – The next roadshows would be at Epping St John’s School on 10 July 2017 and King Harold Business & Enterprise Academy on 17 July 2017.

d)            Attendance – Youth Councillors were asked to consider their commitment to the Youth Council if their attendance was falling below 50%. All Youth Councillors were asked to check the WhatsApp account for Taxi’s, information about events and to send their apologies to officers.

e)            One to Ones – Blake, Finlay, Chris, Oliver and Raajveer need to arrange a date after school to meet with Di or Louis for their one-to-ones.

ACTION: Blake, Finlay, Chris, Oliver and Raajveer to liaise with Di/Louis to arrange a date to catch up.

Notices by Louis

f)             Diary Sheets – Louis asked Youth Councillors to check their diary sheets each week for any information updates and changes to events.

g)            School Displays – Louis advised that all the packs had been put together for the school displays. The packs would be delivered directly to the schools and Youth Councillors should liaise with their contact teacher to arrange a display board and getting the information display as soon as possible.

The next meeting had been cancelled and replaced with a speed meeting on Monday 3 July 2017 between Councillors and Youth Councillors. Any Adult Councillors wishing to attend should contact Di Butler or Louis Walton.

To note that the next meeting will be held on Tuesday 5 September 2017 at 19.15 – 20.45 at the Civic Offices.

To note that the next meeting would be held on Tuesday 5 September 2017 at 19.15 – 20.45 at the Civic Offices, Epping.

Youth Councillors were advised that training and project groups would be meeting up throughout the Summer period.