(1) That a scheme to install photovoltaic solar panels to two roof elevations of the Civic Offices complex be progressed in 2014/15, provided this could be achieved within the load factors identified in the structural survey;
(2) That the necessary remedial works/replacement works to the roofs of the main Civic and Conder buildings be carried out as part of the solar panel scheme;
(3) That the solar panels and associated equipment be purchased by the Council as this option provided the best rate of financial return on the investment, together with ongoing savings on energy costs and income from the feed in tariff;
(4) That British Gas be appointed to provide a ‘turn key’ solution for the supply and installation of the solar panels under a framework agreement in accordance with contract standing orders;
(5) That Contract Standing Orders be waived in relation to seeking competitive quotations and Stace LLP be appointed as Project Manager for the solar panels project, including the remedial roof works and roof covering replacement works; and
(6) That approval be given to make all necessary planning and building regulations applications to enable this project to proceed.
(1) That the five-year Planned Maintenance Programme 2014-2018 for operational and Commercial Properties be approved;
(2) That, as outlined in Appendix 1 of the report, progress with the capital and revenue works approved for 2013/14 be noted;
(3) That, as outlined in appendix 2 of the report, the following levels of expenditure be approved for 2014/15:
(a) Capital expenditure in the sum of £962,000, which represented an increase of £5,000;
(b) District Development Fund expenditure in the sum of £160,000, which represented an increase of £111,000;
(c) Continuing Services Budget expenditure in the sum of £118,000, as previously agreed; and
(d) Housing Revenue Account expenditure in the sum of £6,500, as previously agreed;
(4) That, as outlined in Appendix 3 of the report, the current projected levels of expenditure during the period 2015/16 to 2017/18 be noted;
(5) That, as outlined in Appendices 4 and 5 of the report, the Capital and Revenue spending profiles during the five-year period 2013/14 to 2017/18 be noted;
(6) That a bid for District Development Funding in the sum of £20,000 be made for 2014/15 to use as a contingency for emergency works on unappropriated land;
(7) That, in relation to the capital costs of works to the Industrial Units at Oakwood Hill, authority be delegated to the Asset Management & Economic Development Portfolio Holder to investigate alternative costs for the roofing and determine, in consultation with the Leader of the Council, the contribution the tenants should make to the cost incurred by the Council for complete roof renewal;
(8) That the Asset Management & Economic Development Cabinet Committee be requested to investigate the establishment of ‘Sink Funds’ for commercial properties, to be funded via the Annual Service Charge to commercial tenants, and report back to the Cabinet on their findings; and
(9) That a detailed feasibility study into the installation of Solar Panels at the Civic Offices be conducted during 2013/14, with a detailed report on the outcome submitted to a future meeting of the Cabinet to determine whether the project should be implemented during 2014/15.