Issue - meetings

(Housing Portfolio Holder) To consider the attached report (C-053-2009/10).

That, in accordance with Financial Regulations (Appendix B Item 32 Clause 2.60), the contract for the construction of an extension providing disabled accommodation at 2 Crossfields, Loughton exceeded the Contract Sum by £10,166.24 (24.5%) be noted.

The Housing Portfolio Holder presented  a report concerning the disabled adaptation at 2 Crossfields in Loughton.

The Cabinet was informed that following receipt of a recommendation for a major disabled adaptation from Social Care Occupational Therapists at Essex County Council, the works had been estimated to cost in excess of £30,000 and consequently had been rejected by Officers under delegated powers. However, following approval from the Housing Appeals Panel, a ground floor extension to provide an additional bedroom and bathroom was arranged in accordance with Contract Standing Orders. However, a number of unforeseen problems had been encountered during excavations, which had resulted in the project exceeding the contract sum by £10,166.24 (24.5%).

Decision:

That, in accordance with Financial Regulations (Appendix B Item 32 Clause 2.60), the contract for the construction of an extension providing disabled accommodation at 2 Crossfields, Loughton exceeded the Contract Sum by £10,166.24 (24.5%) be noted.

Reasons for Decision:

Financial Procedure Rules 15 2007 Appendix B Item 32 Clause 2.60 requires Officers to prepare and submit reports, jointly with the Chief Finance Officer to the Cabinet, on completion of all contracts where the final expenditure exceeds the approved contract sum by more than the lesser of 10% or £25,000.

Other Options Considered and Rejected:

There were no other options for action considered.