Issue - meetings

(Customer Services Portfolio Holder) To consider the attached report.

Mover: Councillor H Kane, Customer Services Portfolio Holder

Councillor H Kane submitted a report regarding the Calendar of Council meetings for 2019/20. She advised that following the outcome of the ongoing review of the Overview and Scrutiny Select Committee Framework, amendments to the proposed meeting arrangements for the select committees dates could change, although members would be notified.

Report as first moved ADOPTED:

            RESOLVED:

That the draft Calendar of Meetings for 2019/20, attached at Appendix 2 to these minutes be adopted.

To consider the attached report (C-033-2018/19).

That, with minor agreed amendments, the draft Calendar of Council Meetings for 2019/20 be recommended to the Council for adoption.

The Customer Services Portfolio Holder introduced the draft calendar of council meetings for 2019/20. She identified a minor issue with the draft calendar that the DDMC scheduled for 29^th May 2019 should actually be a Plans South meeting that was to be held on 29^th May. Because of this the scheduled meeting of Plans South on 5^th June was now rendered redundant because of its closeness with the end of May meeting and should be removed.

Councillor Philip asked that this now vacant date be used to fit in an extra DDMC meeting for 5^th June 2019. This was agreed by the Cabinet.

Decision:

That, with minor agreed amendments, the draft Calendar of Council Meetings for 2019/20 be recommended to the Council for adoption.

Reasons for Proposed Decision:

To review the proposed Calendar of Meetings for 2019/20, prior to its final adoption by the Council.

Other Options for Action:

Individual frequencies of meetings could be varied. In practice, additional meetings are added as and when issues dictate. Similarly, meetings can be cancelled if there is a lack of business.