Thursday, 3rd December, 2020 7.00 pm

Venue: Virtual Meeting on Zoom. View directions

Contact: A. Hendry (Democratic Services)  Tel: (01992) 564246 Email:


No. Item


Webcasting Introduction

1.         This virtual meeting is to be webcast. Members are reminded of the need to unmute before speaking.


2.         The Chairman will read the following announcement:


“I would like to remind everyone present that this meeting will be broadcast live to the internet (or filmed) and will be capable of repeated viewing (or another use by such third parties).


Please also be aware that if technical difficulties interrupt the meeting that cannot be overcome, I may need to adjourn the meeting.”




Apologies for Absence

To be announced at the meeting.


Declarations of Interest

To declare interests in any item on this agenda.


Reports of Portfolio Holders

To receive oral reports from Portfolio Holders on current issues concerning their Portfolios, which are not covered elsewhere on this agenda.


Public Questions and Requests to Address the Cabinet

To receive any questions submitted by members of the public and any requests to address the Cabinet.


(a)        Public Questions


To answer questions asked by members of the public after notice in accordance with the provisions contained within Part 4 of the Constitution (Council Rules, Rule Q3) on any matter in relation to which the Cabinet has powers or duties or which affects the District.



(b)       Requests to Address the Cabinet


Any member of the public or a representative of another organisation may address the Cabinet on any agenda item (except those dealt with in private session as exempt or confidential business) due to be considered at the meeting, in accordance with the provisions contained within Article 7 of the Constitution (The Executive, Paragraphs 27 and 28).



Overview and Scrutiny

To consider any matters of concern to the Cabinet arising from the Council’s Overview and Scrutiny function and to identify any matters that the Cabinet would like the Overview and Scrutiny Committee to examine as part of its work programme.



Response to Call-in on the "Release of Restrictive Covenants - Epping Forest College" Report pdf icon PDF 312 KB

This report went to the September 2020 Cabinet meeting where it was agreed but was later called in by 5 members. The lead member was Cllr Chris Pond. Attached is the original report, the Call-in sheet, along with notes from an informal meeting held after the call-in had been received.


This call-in was received that the 19 November 2020 Overview and Scrutiny Committee where they referred it back to Cabinet for their consideration.

Additional documents:


Purchase of Street Properties pdf icon PDF 317 KB

Housing and Community Services Portfolio Holder – to receive a report (C-041-2020-21) on the unallocated right to buy receipts, to be used to part fund a street purchase programme.



Additional documents:


Recommendations Following Review of Service Charges pdf icon PDF 323 KB

Housing and Community Services Portfolio Holder – to receive a report (C-042-2020-21) on the Council’s charge for additional services, to tenants living in blocks of flats based on a CPI increase yearly.

Additional documents:


New Housing Management Charges pdf icon PDF 304 KB

Housing and Community Services Portfolio Holder. To receive a report (C-043-2020-21) on proposed administration fees for carrying out non statutory requests from tenants, leaseholders and homeowners.



Additional documents:


St John The Baptist Church - Development Opportunity pdf icon PDF 407 KB

Housing and Community Services Portfolio Holder. To receive a report (C-044-2020-21) on the proposed development of the St John’s the Baptist Church site.

Additional documents:


Covid 19 Development Projects - Local Business Suppliers / Procurement Strategy and Rules pdf icon PDF 335 KB

Environment and Technical Portfolio Holder. To receive a report (C-045-2020-21) on the renewal of the current procurement strategy.

Additional documents:


Covid 19 - Development Projects - Travel Local Demand Responsive Transport (DRT) Trial pdf icon PDF 555 KB

Environmental & Technical Services Portfolio Holder. To receive a report (C-046-2020-21) on a proposal for a three month trial of a Demand Responsive Transport (DRT) bus service.

Additional documents:


Asbestos Policy pdf icon PDF 326 KB

Housing and Community Services Portfolio Holder. To  receive a report (C-048-2020-21) on the adoption of a Council Asbestos Policy.

Additional documents:


Civic Accommodation and Community Hub pdf icon PDF 228 KB

Leader – to receive a report (C-049-2020-21) on the opportunities for a community hub and its direction.


Qualis Group Business Plan pdf icon PDF 472 KB

Commercial and Regulatory Services Portfolio Holder. To  receive a report (C-050-2020-21) on the Qualis Group Business Plan. Full Business Plan to follow.

Additional documents:


Any Other Business

Section 100B(4)(b) of the Local Government Act 1972, together with paragraphs 6 and 24 of the Council Procedure Rules contained in the Constitution requires that the permission of the Chairman be obtained, after prior notice to the Chief Executive, before urgent business not specified in the agenda (including a supplementary agenda of which the statutory period of notice has been given) may be transacted.


In accordance with Operational Standing Order 6 (non-executive bodies), any item raised by a non-member shall require the support of a member of the Committee concerned and the Chairman of that Committee.  Two weeks' notice of non-urgent items is required.


Exclusion of Public and Press


To consider whether, under Section 100(A)(4) of the Local Government Act 1972, the public and press should be excluded from the meeting for the items of business set out below on grounds that they will involve the likely disclosure of exempt information as defined in the following paragraph(s) of Part 1 of Schedule 12A of the Act (as amended) or are confidential under Section 100(A)(2):


Agenda Item No


Exempt Information Paragraph Number


Strategic Options for Waste Management Contract



The Local Government (Access to Information) (Variation) Order 2006, which came into effect on 1 March 2006, requires the Council to consider whether maintaining the exemption listed above outweighs the potential public interest in disclosing the information. Any member who considers that this test should be applied to any currently exempted matter on this agenda should contact the proper officer at least 24 hours prior to the meeting.


Background Papers

Article 17 of the Constitution (Access to Information) define background papers as being documents relating to the subject matter of the report which in the Proper Officer's opinion:


(a)        disclose any facts or matters on which the report or an important part of the report is based;  and


(b)        have been relied on to a material extent in preparing the report and does not include published works or those which disclose exempt or confidential information and in respect of executive reports, the advice of any political advisor.


The Council will make available for public inspection one copy of each of the documents on the list of background papers for four years after the date of the meeting. Inspection of background papers can be arranged by contacting either the Responsible Officer or the Democratic Services Officer for the particular item.


Strategic Options for Waste Management Contract

Environmental & Technical Services Portfolio Holder. To receive a report (C-047-2020-21) on a high-level review of the current Biffa contract.

Additional documents: