Agenda and decisions

Monday, 13th September, 2021 7.00 pm

Venue: Council Chamber, Civic Offices, High Street, Epping

Contact: A. Hendry (Democratic Services)  Tel: (01992) 564246 Email:


No. Item


Webcasting Introduction

This meeting is to be webcast and Members are reminded of the need to activate their microphones before speaking.


The Chairman will read the following announcement:


“I would like to remind everyone present that this meeting will be broadcast live to the Internet and will be capable of subsequent repeated viewing, with copies of the recording being made available for those that request it.


By being present at this meeting, it is likely that the recording cameras will capture your image and this will result in your image becoming part of the broadcast.


You should be aware that this may infringe your human and data protection rights. If you have any concerns then please speak to the Webcasting Officer.


Please could I also remind Members to activate their microphones before speaking.”


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Declarations of Interest

To declare interests in any item on this agenda.

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Minutes pdf icon PDF 132 KB

To confirm the minutes of the meetings of the Cabinet held on 12th and 26th July 2021.



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That the minutes of the Cabinet meetings held on 12th and 26th July 2021 be taken as read and would be signed by the Leader as a correct record.




Reports of Portfolio Holders

To receive oral reports from Portfolio Holders on current issues concerning their Portfolios, which are not covered elsewhere on this agenda.

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Public Questions and Requests to Address the Cabinet

To receive any questions submitted by members of the public and any requests to address the Cabinet.


(a)        Public Questions


To answer questions asked by members of the public after notice in accordance with the provisions contained within Part 4 of the Constitution (Council Rules, Rule Q3) on any matter in relation to which the Cabinet has powers or duties or which affects the District.


(b)       Requests to Address the Cabinet


Any member of the public or a representative of another organisation may address the Cabinet on any agenda item (except those dealt with in private session as exempt or confidential business) due to be considered at the meeting, in accordance with the provisions contained within Article 7 of the Constitution (The Executive, Paragraphs 27 and 28).


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Overview and Scrutiny

To consider any matters of concern to the Cabinet arising from the Council’s Overview and Scrutiny function and to identify any matters that the Cabinet would like the Overview and Scrutiny Committee to examine as part of its work programme.


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Council Housebuilding Cabinet Committee - 14 June 2021 pdf icon PDF 229 KB

(Housing Services Portfolio Holder) to consider the attached minutes from the meeting of the Council Housebuilding Cabinet Committee, held on 14 June 2021, and any recommendations therein.



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That the minutes of the Council Housebuilding Cabinet Committee held on 14th June 2021 be noted.



Insurance Tender - July 2022 pdf icon PDF 519 KB

Corporate Services (C-012-2021-22) – to agree to retender our corporate insurance contracts.

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(1)        The Cabinet approved the procurement and re-tender of the Council’s insurance contracts on a three-year long-term agreement (LTA) with the option of extending for a further two years to be effective from 1st July 2022; and


(2)        The Cabinet approved delegation of the contract decision and final award of contract to the Strategic Director/S151 Officer.




Accommodation Project - Project Closure pdf icon PDF 488 KB

Leader - (C-013-2021-22) – to note the closure report for the accommodation project.


Full closure report to follow.

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The Cabinet formally acknowledged and agreed to the closure of the Accommodation Project.




Financial Planning Framework 2022/23 to 2026/27 pdf icon PDF 395 KB

Finance, Qualis Client and Economic Development – (C-014-2021-22) - To set a framework within which the Council can develop and set a balanced budget for 2022/23 and update its MTFP through to 2026/27.

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(1)        The Cabinet noted the backdrop to the Financial Planning process for 2022/23 to 2026/27, including the impact of the Covid-19 pandemic, declining General Fund reserves and emerging changes in local authority finance; and


(2)        The Cabinet agreed to the proposed approach to Financial Planning for 2022/23 to 2026/27, including the reporting and governance timetable as summarised in Appendix A of the report.




Qualis - Quarter 3 Monitoring Report pdf icon PDF 238 KB

Finance, Qualis Client and Economic Development – (C-015-2021-22) – Qualis quarter 3 monitoring report.

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The Cabinet discussed and noted the report.



Any Other Business

Section 100B(4)(b) of the Local Government Act 1972, together with paragraphs 6 and 24 of the Council Procedure Rules contained in the Constitution requires that the permission of the Chairman be obtained, after prior notice to the Chief Executive, before urgent business not specified in the agenda (including a supplementary agenda of which the statutory period of notice has been given) may be transacted.


In accordance with Operational Standing Order 6 (non-executive bodies), any item raised by a non-member shall require the support of a member of the Committee concerned and the Chairman of that Committee.  Two weeks' notice of non-urgent items is required.

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Exclusion of Public and Press


To consider whether, under Section 100(A)(4) of the Local Government Act 1972, the public and press should be excluded from the meeting for the items of business set out below on grounds that they will involve the likely disclosure of exempt information as defined in the following paragraph(s) of Part 1 of Schedule 12A of the Act (as amended) or are confidential under Section 100(A)(2):


Agenda Item No


Exempt Information Paragraph Number





The Local Government (Access to Information) (Variation) Order 2006, which came into effect on 1 March 2006, requires the Council to consider whether maintaining the exemption listed above outweighs the potential public interest in disclosing the information. Any member who considers that this test should be applied to any currently exempted matter on this agenda should contact the proper officer at least 24 hours prior to the meeting.


Background Papers

Article 17 of the Constitution (Access to Information) define background papers as being documents relating to the subject matter of the report which in the Proper Officer's opinion:


(a)        disclose any facts or matters on which the report or an important part of the report is based;  and


(b)        have been relied on to a material extent in preparing the report and does not include published works or those which disclose exempt or confidential information and in respect of executive reports, the advice of any political advisor.


The Council will make available for public inspection one copy of each of the documents on the list of background papers for four years after the date of the meeting. Inspection of background papers can be arranged by contacting either the Responsible Officer or the Democratic Services Officer for the particular item.

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