Agenda

Council
Thursday, 29th July, 2021 7.00 pm

Venue: Council Chamber - Civic Offices. View directions

Contact: Gary Woodhall Tel: (01992) 564243  Email:  democraticservices@eppingforestdc.gov.uk

Media

Items
No. Item

1.

Webcasting Introduction

This meeting is to be webcast. Members are reminded of the need to activate their microphones before speaking. The Democratic and Electoral Services Team Manager will read the following announcement:

 

“The chairman would like to remind everyone present that this meeting will be broadcast live to the internet (or filmed) and will be capable of repeated viewing (or another use by such third parties).

 

If you are seated in the lower public seating area it is likely that the recording cameras will capture your image and this will result in the possibility that your image will become part of the broadcast.

 

This may infringe your human and data protection rights and if you wish to avoid this you should move to the upper public gallery.”

2.

Former Councillors M Boatman and P Burns

The Council is invited to stand for a minute’s silence in tribute to the memory of former District Councillors Maureen Boatman and Peter Burns who have recently passed away.

 

(a)        Maureen Boatman

 

Maureen Boatman served as a Labour District Councillor representing the Loughton Roding Ward from 1996-2000.

 

(b)       Peter Burns

 

Peter Burns served as a Conservative District Councillor representing the Epping Hemnall Ward from 1992-1996.

3.

Apologies for Absence

To be announced at the meeting.

4.

Declarations of Interest

To declare interests in any item on the agenda.

5.

Minutes pdf icon PDF 166 KB

To approve as a correct record and the Chairman to sign the minutes of the Council meetings held on 29 April 2021, 25 May 2021 and 24 June 2021 (attached).

Additional documents:

6.

Announcements

(a)        Chairman’s Announcements

 

7.

Public Questions (If Any)

To answer questions asked after notice in accordance with the provisions contained within Part 4 of the Council Rules of the Constitution on any matter in relation to which the Council has powers or duties or which affects the District:

 

(a)        to the Leader of the Council;

 

(b)        to any Portfolio Holder; or

 

(c)        to the Chairman of the Overview and Scrutiny Committee.

 

Questions, if any, will follow if not received in time to be incorporated into the agenda.

8.

Questions By Members Under Notice

To answer questions asked after notice in accordance with the provisions contained within the Council’s rules in Part 4 of the Constitution on any matter in relation to which the Council has powers or duties or which affects the District:

 

(a)                  to the Chairman of the Council;

 

(b)                  to the Leader of the Council;

 

(c)                  to any Member of the Cabinet; or

 

(d)                  the Chairman of any Committee or Sub-Committee.

 

The Council’s rules provide that answers to questions under notice may take the form of:

 

(a)             direct oral answer;

 

(b)             where the desired information is in a publication of the Council or other published work, a reference to that publication; or

 

(c)             where the reply cannot conveniently be given orally, a written answer circulated later to the questioner.

 

Answers to questions falling within (a) and (b) above will be made available to the member asking the question one hour before the meeting. Answers to questions falling within (c) above will be circulated to all councillors.

 

Questions, if any, will follow if not received in time to be incorporated into the agenda.

9.

Reports from the Leader & Members of the Cabinet pdf icon PDF 214 KB

To receive reports and any announcements from the Leader and members of the Cabinet on matters falling within their area of responsibility:

 

(a)        Report of the Leader;

 

(b)        Report of the Community and Regulatory Services Portfolio Holder (attached);

 

(c)        Report of the Corporate ServicesPortfolio Holder (attached);

 

(d)        Report of the Customer and Partnerships Portfolio Holder (attached);

 

(e)        Report of the Environmental and Technical Services Portfolio Holder (attached);

 

(f)         Report of the Finance, Qualis Client and Economic Development Portfolio Holder (attached);

 

(g)        Report of the Housing Services Portfolio Holder (attached); and    

 

(h)        Report of the Planning and Sustainability Portfolio Holder (attached).

Additional documents:

10.

Questions by Members Without Notice

The Council’s rules provide for questions by any member of the Council to the Leader or any Portfolio Holder, without notice on:

 

(i)            reports under the previous item; or

 

(ii)           any other matter of a non operational character in relation to the powers and  duties of the Council or which affects all or part of the District or some or all of  its inhabitants.

 

The Council’s rules provide that answers to questions without notice may take the form of:

 

(a)            a direct oral answer from the Leader or, at the request of the Leader, from another member of the Cabinet;

 

(b)            where the desired information is in a publication of the Council or other published work, a reference to that publication;

 

(c)            where the reply cannot conveniently be given orally, a written answer circulated later to the questioner; or

 

(d)            where the question relates to an operational matter, the Leader or a member of the Cabinet will request that a response be given direct to the questioner by the relevant Service Director.

 

In accordance with the Council’s rules, a time limit of thirty minutes is set for questions. Any question not dealt with within the time available will receive a written reply. The Chairman may extend this period by up to a further ten minutes at their discretion.

11.

Motions

To consider any motions, notice of which has been given under the Council’s rules of procedure.

 

(a)        Litter in the District

 

Proposed by: Councillor N Avey

Seconded by:  Councillor J Philip

 

“That the Council notes that:

 

In light of the extent of littering in the District, which has increased during the current pandemic, the Council hereby declares that:

 

(i)               The Council will sponsor an annual competition named “Pride in Epping Forest District”, which aims to acknowledge the individual, group or local Parish Council which makes the greatest local contribution to the removal of litter from the District’s streets and countryside.

 

(ii)              The Council will join “Keep Britain Tidy” and become involved in “the Great British Spring Clean” and comparable initiatives. The Council will also reach out to other local organisations such as the Corporation of London (Epping Forest) and Transport to London to encourage joint initiatives to tackle littering.

 

(iii)            The Council will continue to promote and support locally organised litter picks and supply advice, equipment and support.

 

(iv)            The Council will examine ways in which by means of social media, postings on the Council’s website and other channels to promote residents’ awareness of littering and why this anti-social behaviour should be stopped. This may also involve reaching out to schools through the Youth Council.

 

(v)             The Council will survey the provision of bins across urban conurbations in the District, including main thoroughfares, to assess whether more bins are needed to avoid littering. Advice will be sought from Parish Councils as part of this survey.

 

(vi)            When available, the Council will evaluate the use of CCTV technology as an enforcement tool to identify rubbish discarded from vehicles primarily on main roads throughout the District.”

 

Any further Motions will follow, if not received in time to be incorporated into the agenda

Reports of the Cabinet

12.

Qualis 4 Year Business Plan 2021-2025 pdf icon PDF 204 KB

(Finance, Qualis Client and Economic Development) To consider and agree the attached report regarding the Qualis 4 Year Business Plan.

Additional documents:

13.

Audited Statement of Accounts 2019/20 pdf icon PDF 307 KB

(Finance, Qualis Client and Economic Development) Council to consider the attached report as recommended by the Audit and Governance Committee, to approve the audited Statement of Accounts for 2019/20 and recommend to the Constitution Working Group that consideration be given to the Audit and Governance Committee to have delegated authority, to approve the Council’s annual Statement of Accounts.

Additional documents:

14.

Treasury Management Strategy pdf icon PDF 194 KB

(Finance, Qualis Client and Economic Development) To consider the attached report to approve the Treasury Management and Investment Strategy for 2021/22.

15.

Appointment to Outside Body - Whipps Cross Joint Health Overview and Scrutiny Committee pdf icon PDF 110 KB

(The Leader) To consider a report to appoint a non-voting member from EFDC by the London Borough of Waltham Forest to sit on the Joint Health Overview and Scrutiny Committee.

Additional documents:

16.

Overview and Scrutiny Committee pdf icon PDF 122 KB

(a)        To receive the Annual Overview and Scrutiny Committee Report 2020-21

(attached);

 

(b)        To note the progress report of the Chairman of the Overview and Scrutiny

Committee – June/July 2021 (attached); and

 

(c)        To answer any questions without notice asked in accordance with Council

Rules.

Additional documents:

17.

Joint Arrangements & External Organisations

(a)          To receive from Council representatives the reports (attached - if any) on the business of joint arrangements and external organisations and to receive answers to any questions on those bodies which may be put without notice; and

 

(b)               To request written reports from representatives on joint arrangements and external organisations for future meetings.

18.

Exclusion of Public and Press

Exclusion: To consider whether, under Section 100(A)(4) of the Local Government Act 1972, the public and press should be excluded from the meeting for the items of business set out below on grounds that they will involve the likely disclosure of exempt information as defined in the following paragraph(s) of Part 1 of Schedule 12A of the Act (as amended) or are confidential under Section 100(A)(2):

 

Agenda Item No

Subject

Exempt Information Paragraph Number

Nil

Nil

Nil

 

The Local Government (Access to Information) (Variation) Order 2006, which came into effect on 1 March 2006, requires the Council to consider whether maintaining the exemption listed above outweighs the potential public interest in disclosing the information. Any member who considers that this test should be applied to any currently exempted matter on this agenda should contact the proper officer at least 24 hours prior to the meeting.

 

Background Papers:  Article 17 of the Constitution (Access to Information) define background papers as being documents relating to the subject matter of the report which in the Proper Officer's opinion:

 

(a)        disclose any facts or matters on which the report or an important part of the report is based;  and

 

(b)        have been relied on to a material extent in preparing the report and does not include published works or those which disclose exempt or confidential information and in respect of executive reports, the advice of any political advisor.

 

The Council will make available for public inspection for four years after the date of the meeting one copy of each of the documents on the list of background papers.