Agenda

Overview and Scrutiny Committee
Tuesday, 16th April, 2019 7.30 pm

Venue: Council Chamber, Civic Offices, High Street, Epping

Contact: R Perrin Tel: (01992) 564243  Email:  democraticservices@eppingforestdc.gov.uk

Items
No. Item

1.

Webcasting Introduction

This meeting is to be webcast. Members are reminded of the need to activate their microphones before speaking.

 

The Chairman will read the following announcement:

 

“This meeting will be webcast live to the Internet and will be archived for later viewing. Copies of recordings may be made available on request.

 

By entering the chamber’s lower seating area you consenting to becoming part of the webcast.

 

If you wish to avoid being filmed you should move to the public gallery or speak to the webcasting officer”

 

2.

APOLOGIES FOR ABSENCE

3.

SUBSTITUTE MEMBERS

To report the appointment of any substitute members for the meeting.

4.

MINUTES pdf icon PDF 2 MB

To confirm the minutes of the meeting of the Committee held on 26 February 2019.

5.

DECLARATIONS OF INTEREST

To declare interests in any items on the agenda.

 

In considering whether to declare a pecuniary or a non-pecuniary interest under the Council’s Code of Conduct, members are asked pay particular attention to paragraph 11 of the Code in addition to the more familiar requirements.

 

This requires the declaration of a non-pecuniary interest in any matter before overview and scrutiny which relates to a decision of or action by another committee, sub-committee of the Council, a joint committee or joint sub-committee in which the Council is involved and of which the Councillor is also a member.

 

Paragraph 11 of the Code of Conduct does not refer to Cabinet decisions or attendance at an overview and scrutiny meeting purely for the purpose of answering questions or providing information on such a matter.

6.

Public Questions & Requests to Address the Overview and Scrutiny Committee

To receive questions submitted by members of the public and any requests to address the Committee.

 

(a)       Public Questions

 

Members of the public may ask questions of the Chairman of Overview and Scrutiny Committee at ordinary meetings of the Committee, in accordance with the procedure set out in the Council’s Constitution.

 

(b)       Requests to address the Overview and Scrutiny Committee

 

Any member of the public or a representative of another organisation may address the Overview and Scrutiny Committee on any agenda item (except those dealt with in private session as exempt or confidential business), due to be considered at the meeting.

 

 

7.

South-East Local Enterprise Partnership - Scrutiny of External Organisation pdf icon PDF 400 KB

To undertake appropriate external scrutiny of the South-East Local Enterprise Partnership.

 

8.

Essex & Herts Digital Innovation Zone - 'Digital Innovation Strategy' pdf icon PDF 111 KB

(Service Director (Community and Partnership Services)) To consider the attached report.

Additional documents:

9.

Overview & Scrutiny Select Committee Framework - Report of Task & Finish Panel pdf icon PDF 166 KB

(Councillor P. Bolton (Chairman of Task and Finish Panel)) To consider the attached report.

Additional documents:

10.

Corporate Plan Key Action Plan 2018/19 - Quarter 4 Progress pdf icon PDF 206 KB

(Interim Transformation Programme Manager) (Report to follow).

Additional documents:

11.

Corporate Plan Action Plan: Year 2 Performance pdf icon PDF 111 KB

(Interim Transformation Programme Manager) To review the proposed reporting format for the Corporate Plan Action Plan 2019/20 (year 2) (Report to follow).

Additional documents:

12.

Customer Service Programme Annual Report pdf icon PDF 249 KB

(Service Director (Customer Services)) To consider the attached report.

 

Additional documents:

13.

Overview and Scrutiny Draft Annual Report pdf icon PDF 220 KB

RECOMMENDATION:

 

To consider and comment on the draft O&S Annual Report 2018/19.

 

The Committee is asked to consider whether they are happy with the draft report (attached) and to make amendments where necessary. Any comments should be submitted to Democratic Services by Friday 10 May 2019 for inclusion in the final version.

 

A copy of each Select Committee section has been sent to the relevant Chairman of that committee for comments and there were additional items to be added, following the recent Neighbourhoods and Resources Committee meetings.

 

The final report will be submitted to the next Overview and Scrutiny Committee meeting on 4 June 2019 for endorsement and then onto Council on 30 July 2019.

 

14.

Forward Plan of Key Decisions - Review pdf icon PDF 173 KB

The Cabinet’s forward plan of key decisions is reviewed by the Committee at each meeting, to provide an opportunity for the scrutiny of specific decisions to be taken over the period of the plan. Wherever possible, Portfolio Holders will attend the Committee to present forthcoming key decisions, to answer questions on the forward plan and to indicate where appropriate work could be carried out by overview and scrutiny on behalf of the Cabinet.

15.

Executive Decisions - Call-In

To consider any matter referred to the Committee for decision in relation to a call-in.

 

 

16.

Overview & Scrutiny Committee Work Programmes 2018/19 - Review pdf icon PDF 90 KB

Progress towards the achievement of the work programmes for the Overview and Scrutiny Committee and each of the select committees, is reviewed by the Committee at each meeting.

 

(a)          Current Work Programmes

 

The current overview and scrutiny work programmes are attached as an appendix to this report.

 

(b)          Reserve Programme

 

A reserve list of scrutiny topics is developed as required, to ensure that the work flow of overview and scrutiny is continuous. When necessary, the Committee will allocate items from the list appropriately, once resources become available in the work programme, following the completion of any ongoing scrutiny activity.

 

Members can put forward suggestions for inclusion in the work programme or reserve list through the adopted PICK process. Existing review items will be dealt with first, after which time will be allocated to the items contained in the reserve work plan.

 

Additional documents:

17.

Exclusion of Public and Press

Exclusion: To consider whether, under Section 100(A)(4) of the Local Government Act 1972, the public and press should be excluded from the meeting for the items of business set out below on grounds that they will involve the likely disclosure of exempt information as defined in the following paragraph(s) of Part 1 of Schedule 12A of the Act (as amended) or are confidential under Section 100(A)(2):

 

Agenda Item No

Subject

Exempt Information Paragraph Number

Nil

Nil

Nil

 

The Local Government (Access to Information) (Variation) Order 2006, which came into effect on 1 March 2006, requires the Council to consider whether maintaining the exemption listed above outweighs the potential public interest in disclosing the information. Any member who considers that this test should be applied to any currently exempted matter on this agenda should contact the proper officer at least 24 hours prior to the meeting.

 

Background Papers:  Article 17 - Access to Information, Procedure Rules of the Constitution define background papers as being documents relating to the subject matter of the report which in the Proper Officer's opinion:

 

(a)        disclose any facts or matters on which the report or an important part of the report is based;  and

 

(b)        have been relied on to a material extent in preparing the report and does not include published works or those which disclose exempt or confidential information and in respect of executive reports, the advice of any political advisor.

 

The Council will make available for public inspection for four years after the date of the meeting one copy of each of the documents on the list of background papers.