Agenda and minutes

1. This virtual meeting is to be webcast. Members are reminded of the need to unmute before speaking.

2. The Chairman will read the following announcement:

“I would like to remind everyone present that this meeting will be broadcast live to the internet (or filmed) and will be capable of repeated viewing (or another use by such third parties).

Please could I also remind Members of the Public who have registered to speak that they will be admitted to the meeting at the appropriate time.

Please also be aware that if technical difficulties interrupt the meeting that cannot be overcome, I may need to adjourn the meeting.”

The Chairman made a short address to remind everyone present that the meeting would be broadcast live to the internet, and would be capable of repeated viewing, which could infringe their human and data protection rights.

To declare interests in any item on this agenda.

There were no declarations of interest made pursuant to the Council’s Members’ Code of Conduct.

Please find attached the revised procedures for holding and attending a virtual meeting of the Licensing Sub-Committee.

The Sub-Committee noted the procedure for the conduct of business for this virtual meeting.

To note the adopted procedure for the conduct of business by the Sub-Committee.

The Sub-Committee noted the agreed procedure for the conduct of business and the Terms of Reference.

To consider the attached report.

The three Councillors that presided over this application were Councillors P Keska (Chairman), J Jennings and R Morgan.

The Chairman welcomed Andy Grimsey, the Applicant’s Agent and Haley Rogerson the Applicant. Also, in attendance was Ronan McManus, Essex Police Licensing Officer. The Chairman introduced the Members and officers present and outlined the procedure that would be followed for the determination of the application.

(a)          Application before the Sub-Committee

The Licensing Compliance Officer, H Ibrahim, informed the Sub-Committee that an application had been made by Haley Rogerson for a Temporary Event Notice, for a music event outside to include live music, food and drink on Saturday 26th June 2021 at Junction 26 Diner, Skillet Hill Farm, Honey Lane, Waltham Abbey, EN9 3QU. The application was for the sale by retail of alcohol. The application was received on the 31^st March 2021. 

The authority had received a representation from Essex Police objecting to the application.

A Safety Advisory Group (SAG) meeting had taken place on 12 April, where officers expressed their concern about the event management plan and the risk assessment; the applicant was given advice on areas of concern and advised to produce a draft events management plan and risk assessment ahead of today’s meeting. A follow up SAG meeting will be arranged to review and discuss the amendments.

(b)          Presentation of the Application

Mr Grimsey noted that the most important thing was the documentation that was sent yesterday following the SAG meeting. The events management plan showed that it was to be a well-staffed event, with up to 50 staff, with a ratio of 1 – 50 of door staff to attendees (industry standard was 1 – 100).

There was also the risk assessment which was more of a Health and Safety document. There were also the site plans. Site Plan 1 showed an overall view of the site, with access and exits for vehicles. There was only one entrance/exit for both HGVs and customers cars, with the cars having a dedicated parking area separate from the HGV parking area. It also showed a dedicated pedestrian area with fencing going around the site for the event. There was also the dedicated emergency access route. It was noted that very few HGVs attended J26 over the weekend period. The events plan also showed the dining area and the safe space, which was similarly fenced off.  There were also a series of self-explanatory photos.

He asked Haley Rogerson to take the Sub-Committee members through the day’s events. She noted that individual tickets would have to be bought online. Information of the event would then be sent to them. When they arrived, they would be shown where to park if driving or on foot they would be checked in, and have their IDs checked, by passport or driving licence; their tickets would be scanned, and they would undergo a search for drugs or weapons by ‘wands’. They would be let into the table, dance area. A DJ would be playing throughout the  ...  view the full minutes text for item 106.