Agenda

Audit & Governance Committee
Monday, 23rd March, 2020 7.30 pm, POSTPONED

Venue: Council Chamber, Civic Offices, High Street, Epping

Contact: Gary Woodhall  Tel: 01992 564243 Email:  democraticservices@eppingforestdc.gov.uk

Media

Items
No. Item

1.

Webcasting Introduction

(Corporate Communications Manager) This meeting is to be webcast. The Chairman will read the following announcement:

 

I would like to remind everyone present that this meeting will be broadcast live to the internet (or filmed) and will be capable of repeated viewing (or another use by third parties).

 

If you are seated in the lower public seating area then it is likely that the recording cameras will capture your image and this will result in the possibility that your image will become part of the broadcast.

 

This may infringe your human and data protection rights and if you wish to avoid this then you should move to the upper public gallery.

 

Could I please also remind Members to activate their microphones before speaking”.

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2.

Apologies for Absence

(Democratic Services Manager) To be announced at the meeting.

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3.

Declarations of Interest

(Monitoring Officer) To declare interests in any item on the agenda for the meeting of the Committee.

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4.

Minutes pdf icon PDF 141 KB

(Democratic Services Manager) To confirm the minutes of the meeting of the Committee held on:

 

            (a)        25 November 2019 (attached); and

 

            (b)        27 January 2020 (attached).

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5.

Matters Arising

(Democratic Services Manager) To consider any matters arising from the minutes of the previous meeting of the Committee.

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6.

Audit & Governance Committee - Work Programme pdf icon PDF 100 KB

(Chief Internal Auditor) To consider the attached work programme for the Committee for 2018/19.

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7.

Planning Applications affecting the Special Area of Conservation

(Service Director – Planning Services) To clarify and understand the risks involved with the current stance of Natural England on planning applications which affect the Special Area of Conservation within Epping Forest.

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8.

Risk Management pdf icon PDF 202 KB

(Service Director – Commercial & Regulatory) To consider the attached report (AGC-015-2019/20).

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9.

Corporate Fraud Team Strategy 2020/21 pdf icon PDF 251 KB

(Chief Internal Auditor) To consider the attached report (AGC-016-2019/20).

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10.

Internal Audit Strategy and Plan 2020/21 pdf icon PDF 337 KB

(Chief Internal Auditor) To consider the attached report (AGC-017-2019/20).

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11.

Internal Audit Monitoring Report - January to March 2020 pdf icon PDF 342 KB

(Chief Internal Auditor) To consider the attached report (AGC-018-2019/20).

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12.

Any Other Business

(Democratic Services Manager) Section 100B(4)(b) of the Local Government Act 1972 requires that the permission of the Chairman be obtained, after prior notice to the Chief Executive, before urgent business not specified in the agenda (including a supplementary agenda of which the statutory period of notice has been given) may be transacted.

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13.

Exclusion of Public and Press

Exclusion:

(Democratic Services Manager) To consider whether, under Section 100(A)(4) of the Local Government Act 1972, the public and press should be excluded from the meeting for the items of business set out below on grounds that they will involve the likely disclosure of exempt information as defined in the following paragraph(s) of Part 1 of Schedule 12A of the Act (as amended) or are confidential under Section 100(A)(2):

 

Agenda Item No

Subject

Exempt Information Paragraph Number

Nil

Nil

Nil

 

The Local Government (Access to Information) (Variation) Order 2006, which came into effect on 1 March 2006, requires the Council to consider whether maintaining the exemption listed above outweighs the potential public interest in disclosing the information. Any member who considers that this test should be applied to any currently exempted matter on this agenda should contact the proper officer at least 24 hours prior to the meeting.

 

Background Papers: 

(Democratic Services Manager) Article 17 of the Constitution (Access to Information) define background papers as being documents relating to the subject matter of the report which in the Proper Officer's opinion:

 

(a)        disclose any facts or matters on which the report or an important part of the report is based;  and

 

(b)        have been relied on to a material extent in preparing the report and does not include published works or those which disclose exempt or confidential information and in respect of executive reports, the advice of any political advisor.

 

The Council will make available for public inspection one copy of each of the documents on the list of background papers for four years after the date of the meeting. Inspection of background papers can be arranged by contacting either the Responsible Officer or the Democratic Services Officer for the particular item.

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