Agenda

Audit & Governance Committee
Monday, 23rd November, 2020 7.00 pm, CANCELLED

Venue: Virtual Meeting on Zoom. View directions

Contact: Laura Kirman  Tel: 01992 564273 Email:  democraticservices@eppingforestdc.gov.uk

Media

Items
No. Item

1.

Webcasting Introduction

This virtual meeting is to be webcast. Members are reminded of the need to unmute before speaking. The Chairman will read the following announcement:

 

“I would like to remind everyone present that this virtual meeting will be broadcast live to the internet (or filmed) and will be capable of repeated viewing (or another use by such third parties).

 

Please could I also remind Members of the Public who have registered to speak that they will be admitted to the meeting at the appropriate time.

 

Please also be aware that if technical difficulties interrupt the meeting that cannot be overcome, I may need to adjourn the meeting.”

 

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2.

Apologies for Absence

To be announced at the meeting.

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3.

Declarations of Interest

To declare interests in any item on the agenda for the meeting of the Committee.

 

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4.

Minutes

To confirm the minutes of the meeting of the Committee held on 28 September 2020 (to follow).

 

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5.

Matters Arising

To consider any matters arising from the minutes of the previous meeting of the Committee.

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6.

Audit & Governance Committee - Work Programme pdf icon PDF 102 KB

(Chief Internal Auditor) To consider the attached work programme for the Committee for 2020/21.

 

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7.

Internal Audit Monitoring Report - November 2020 pdf icon PDF 302 KB

(Chief Internal Auditor) To consider the attached report summarising the work of Internal Audit and Corporate Fraud for the period September to November 2020.

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8.

Audit Committee Effectiveness and Review of Terms of Reference pdf icon PDF 393 KB

(Chief Internal Auditor) To consider the review of the terms of reference and the effectiveness of the Audit and Governance Committee.

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9.

Risk Management pdf icon PDF 239 KB

(Section 151 Officer) To consider the attached report and review the corporate risk register for any new or emerging risks.

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10.

Treasury Management Mid-Year Report 2020/21

(Section 151 Officer) To consider the Council’s Treasury Management Mid-Year Report 2020/21 (report to follow).

 

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11.

Annual Audit and Statement of Accounts 2019/20

(Section 151 Officer). To provide details of the progress made in the preparation of the Statutory Statement of Accounts 2019/20 and the status of the Annual Audit Letter (verbal report).

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12.

Any Other Business

Section 100B(4)(b) of the Local Government Act 1972 requires that the permission of the Chairman be obtained, after prior notice to the Chief Executive, before urgent business not specified in the agenda (including a supplementary agenda of which the statutory period of notice has been given) may be transacted.

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13.

Exclusion of Public and Press

Exclusion:

To consider whether, under Section 100(A)(4) of the Local Government Act 1972, the public and press should be excluded from the meeting for the items of business set out below on grounds that they will involve the likely disclosure of exempt information as defined in the following paragraph(s) of Part 1 of Schedule 12A of the Act (as amended) or are confidential under Section 100(A)(2):

 

Agenda Item No

Subject

Exempt Information Paragraph Number

nil

nil

 

The Local Government (Access to Information) (Variation) Order 2006, which came into effect on 1 March 2006, requires the Council to consider whether maintaining the exemption listed above outweighs the potential public interest in disclosing the information. Any member who considers that this test should be applied to any currently exempted matter on this agenda should contact the proper officer at least 24 hours prior to the meeting.

 

Background Papers: 

Article 17 of the Constitution (Access to Information) define background papers as being documents relating to the subject matter of the report which in the Proper Officer's opinion:

 

(a)        disclose any facts or matters on which the report or an important part of the report is based;  and

 

(b)        have been relied on to a material extent in preparing the report and does not include published works or those which disclose exempt or confidential information and in respect of executive reports, the advice of any political advisor.

 

The Council will make available for public inspection one copy of each of the documents on the list of background papers for four years after the date of the meeting. Inspection of background papers can be arranged by contacting either the Responsible Officer or the Democratic Services Officer for the particular item.

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