Agenda

Audit & Governance Committee
Thursday, 15th July, 2021 7.00 pm

Venue: Conference Suite - Civic Offices. View directions

Contact: Laura Kirman  Tel: 01992 564243 Email:  democraticservices@eppingforestdc.gov.uk

Media

Items
No. Item

1.

Webcasting Introduction

The Chairman will read the following announcement:

 

“I would like to remind everyone present that this meeting will be broadcast live to the internet (or filmed) and will be capable of repeated viewing (or another use by such third parties).

 

Therefore, by entering the Conference Suite and using the seating area, you are consenting to being filmed and to the possible use of those images and sound recordings for webcasting and/or training purposes.

 

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2.

Election of Chairman and Vice-Chairman

Under Article 11, paragraphs 13 – 17, of the Constitution, the Chairman and Vice-Chairman of the Committee shall be appointed at the first meeting of the municipal year for a term of one year.

 

Both Councillors and Co-Opted Members serving on the Committee are eligible for appointment to either role; however, if the Chairman is a Councillor then the Vice-Chairman must be a Co-Opted Member, and vice versa.

 

The Chairman and Vice-Chairman from the previous municipal year are eligible for re-appointment.

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3.

Apologies for Absence

To be announced at the meeting.

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4.

Declarations of Interest

To declare interests in any item on the agenda for the meeting of the Committee.

 

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5.

Minutes pdf icon PDF 129 KB

To confirm the minutes of the meeting of the Committee held on 22 March 2021.

 

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6.

Matters Arising

To consider any matters arising from the minutes of the previous meeting of the Committee.

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7.

Audit & Governance Committee - Work Programme pdf icon PDF 25 KB

To consider the attached work programme for the Committee for 2021/22.

 

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8.

Audit Report to Audit & Governance Committee for the year ended 31 March 2020 pdf icon PDF 306 KB

(Section 151 Officer) To consider the attached report.

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9.

Statement of Accounts 2019/20 pdf icon PDF 325 KB

(Section 151 Officer) To consider the attached report.

 

The appendices  to this report will be distributed separately.

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10.

Annual Report of the Chief Internal Auditor 2020/21 pdf icon PDF 300 KB

(Chief Internal Auditor) To consider the attached report.

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11.

Draft Annual Governance Statement 2020/21 pdf icon PDF 154 KB

(Chief Internal Auditor) To consider the attached report.

 

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12.

Corporate Fraud Team Annual Summary 2020/21 pdf icon PDF 263 KB

(Chief Internal Auditor) To consider the attached report.

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13.

Audit and Governance Committee Annual Report 2020/21 pdf icon PDF 171 KB

(Chief Internal Auditor) To consider the attached report.

 

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14.

Risk Management Report pdf icon PDF 225 KB

(Chief Internal Auditor) To consider the attached report.

 

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15.

Internal Audit Progress Report pdf icon PDF 268 KB

(Chief Internal Auditor) To consider the attached report.

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16.

Any Other Business

Section 100B(4)(b) of the Local Government Act 1972 requires that the permission of the Chairman be obtained, after prior notice to the Chief Executive, before urgent business not specified in the agenda (including a supplementary agenda of which the statutory period of notice has been given) may be transacted.

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17.

Exclusion of Public and Press

Exclusion:

To consider whether, under Section 100(A)(4) of the Local Government Act 1972, the public and press should be excluded from the meeting for the items of business set out below on grounds that they will involve the likely disclosure of exempt information as defined in the following paragraph(s) of Part 1 of Schedule 12A of the Act (as amended) or are confidential under Section 100(A)(2):

 

Agenda Item No

Subject

Exempt Information Paragraph Number

Nil

Nil

Nil

 

The Local Government (Access to Information) (Variation) Order 2006, which came into effect on 1 March 2006, requires the Council to consider whether maintaining the exemption listed above outweighs the potential public interest in disclosing the information. Any member who considers that this test should be applied to any currently exempted matter on this agenda should contact the proper officer at least 24 hours prior to the meeting.

 

Background Papers: 

Article 17 of the Constitution (Access to Information) define background papers as being documents relating to the subject matter of the report which in the Proper Officer's opinion:

 

(a)        disclose any facts or matters on which the report or an important part of the report is based;  and

 

(b)        have been relied on to a material extent in preparing the report and does not include published works or those which disclose exempt or confidential information and in respect of executive reports, the advice of any political advisor.

 

The Council will make available for public inspection one copy of each of the documents on the list of background papers for four years after the date of the meeting. Inspection of background papers can be arranged by contacting either the Responsible Officer or the Democratic Services Officer for the particular item.

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