Agenda and minutes

1. This virtual meeting is to be webcast. Members are reminded of the need to unmute before speaking.

2. The Chairman will read the following announcement:

“I would like to remind everyone present that this meeting will be broadcast live to the internet (or filmed) and will be capable of repeated viewing (or another use by such third parties).

Please could I also remind Members of the Public who have registered to speak that they will be admitted to the meeting at the appropriate time.

Please also be aware that if technical difficulties interrupt the meeting that cannot be overcome, I may need to adjourn the meeting.”

In the absence of the Vice Chairman the Sub-Committee appointed Councillor Chambers as Vice Chairman for the duration of the meeting.

To confirm the minutes of the last meeting of the Sub-Committee held on 1 July 2020.

RESOLVED:

That the minutes of the meeting held on 1^st July 2020 be taken as read and signed by the Chairman as a correct record.

To declare interests in any item on this agenda.

(a)          Pursuant to the Council’s Code of Member Conduct, Councillors R Jennings and J Jennings declared a non-pecuniary interest in the following item of the agenda by virtue of knowing several residents. The Councillors had determined that they would remain in the meeting for the consideration of the application and voting thereon:

·                EPF/1680/19 – 30 York Hill, Loughton, IG10 1HT

(b)          Pursuant to the Council’s Code of Member Conduct, Councillor S Murray declared a non-pecuniary interest in the following item of the agenda by virtue of knowing an existing trustee and also, following officer guidance, he met with the Chairman of the club. Having followed officer guidance he had determined that he would remain in the meeting for the consideration of the application and voting thereon:

·                EPF/2911/19 – Buckhurst Hill Football Club, Roding Lane, Buckhurst Hill, IG9 6BJ

(c)          Pursuant to the Council’s Code of Member Conduct, Councillor R Brookes declared a non-pecuniary interest in the following item of the agenda by virtue of meeting with the Chairman of the club. Having followed officer guidance at this meeting, she had determined that she would remain in the meeting for the consideration of the application and voting thereon:

·                EPF/2911/19 – Buckhurst Hill Football Club, Roding Lane, Buckhurst Hill, IG9 6BJ

(d)          Pursuant to the Council’s Code of Member Conduct, Councillor C C Pond and C P Pond declared a non-pecuniary interest in the following item of the agenda by virtue of knowing the parties and living close by. The Councillors had determined that they would remain in the meeting for the consideration of the application and voting thereon:

·                EPF/1680/19 – 30 York Hill, Loughton, IG10 1HT

(e)          Pursuant to the Council’s Code of Member Conduct, Councillor C C Pond and C P Pond declared a non-pecuniary interest in the following item of the agenda by virtue of knowing the parties and living close by. The Councillors had determined that they would not remain in the meeting for the consideration of the application and the voting thereon:

·                EPF/2486/19 – 5 Staples Road, Loughton, IG10 1HP

(f)           Pursuant to the Council’s Code of Member Conduct, Councillor D Sunger declared a non-pecuniary interest in the following item of the agenda by virtue of the applicant having done some drawings for him. The Councillor had determined that he would remain in the meeting for the consideration of the application and voting thereon:

·                EPF/2911/19 – Buckhurst Hill Football Club, Roding Lane, IG9 6BJ

(g)          Pursuant to the Council’s Code of Member Conduct, Councillor A Patel declared a non-pecuniary interest in the following item of the agenda by virtue of supporting Buckhurst Hill Football Club with their application. The Councillor had determined that they would remain in the meeting for the consideration of the application but would not be taking part in the voting process:

·                EPF/2911/19 – Buckhurst Hill Football Club, Roding Lane, IG9 6BJ

(h)          Pursuant to the Council’s Code of Member Conduct, Councillor D Wixley declared a non-pecuniary interest in the following items of the  ...  view the full minutes text for item 24.

Section 100B(4)(b) of the Local Government Act 1972, requires that the permission of the Chairman be obtained, after prior notice to the Chief Executive, before urgent business not specified in the agenda (including a supplementary agenda of which the statutory period of notice has been given) may be transacted.

It was reported that there was no urgent business for consideration at the meeting.

A Planning Policy Briefing Note (March 2018) has been produced by the Planning Policy Team to ensure that a consistent approach is taken to the provision of planning policy advice for the District, particularly in relation to the Epping Forest District Local Plan Submission Version, which was published on 18 December 2017.

The primary purpose of the Planning Policy Briefing Note is to inform the development management process and to provide assistance for Development Management Officers, Councillors, applicants and planning agents. The Planning Policy Briefing Note is available at:

http://www.efdclocalplan.org/wp-content/uploads/2018/03/Planning-Policy-Briefing-Note_Mar-2018.pdf

It was noted that the Epping Forest District Local Plan Submission Version Planning Policy Briefing note was available at:

http://www.efdclocalplan.org/wpcontent/uploads/2018/03/Planning-Policy-Briefing-Note_Mar-2018.pdf

Members are reminded that for the duration of the coronavirus pandemic, as decided at the Group Leaders’ Meeting of 24 June 2020, no member site visits will be conducted.

Therefore, any planning application deferred for a site visit at an Area Planning Sub-Committee will be automatically referred to the District Development Management Committee for determination.

There were no formal site visits requested by the Sub-Committee.

The Sub-Committee Members noted that, for the duration of the coronavirus pandemic, any planning applications deferred for a site visit at an Area Planning Sub-Committee (or the District Development Management Committee) be automatically referred to the District Development Management Committee (or Council) for determination.

To consider the attached report.

Report Item No:

Click on the link below to view related plans and documents for this case:

http://planpub.eppingforestdc.gov.uk/NIM.websearch/ExternalEntryPoint.aspx?SEARCH_TYPE=1&DOC_CLASS_CODE=PL&FOLDER1_REF=624325

REASONS FOR REFUSAL

1. The proposed height and position of the streetlights would have an adverse impact on the amenities of the neighbouring residents within Monkchester Close and would therefore be contrary to Local Plan and Alterations policies DBE9 of the adopted Local Plan and Alterations, policies DM9 of the Local Plan Submission Version (2017), and the NPPF.

Way forward: - the number of streetlights be reduced and height of the posts should be about waist level.

To consider the attached report.

Report Item No:

Click on the link below to view related plans and documents for this case:

http://planpub.eppingforestdc.gov.uk/NIM.websearch/ExternalEntryPoint.aspx?SEARCH_TYPE=1&DOC_CLASS_CODE=PL&FOLDER1_REF=625996

REASONS FOR REFUSAL

1. The proposed design of the two-storey rear extension would fail to preserve or enhance the character and appearance of the York Conservation Area contrary to DBE10, HC6 HC7 of the adopted Local Plan and Alterations, policies DM9 of the Local Plan Submission Version (2017), and the NPPF

2. The proposed development would result in an unneighbourly form of development, that would overlook neighbouring properties causing a loss of privacy and would therefore, be contrary to Local Plan and Alterations policies DBE9 of the adopted Local Plan and Alterations, policies DM9 of the Local Plan Submission Version (2017), and the NPPF.

Way forward: No way forward as the proposal was refused on the impact on the character and appearance of the Conservation Area. Could overcome the impact to neighbouring amenities if the proposed windows were to be obscured or the internal arrangement of the property was changed.

To consider the attached report.

Report Item No:

Click on the link below to view related plans and documents for this case:

http://planpub.eppingforestdc.gov.uk/NIM.websearch/ExternalEntryPoint.aspx?SEARCH_TYPE=1&DOC_CLASS_CODE=PL&FOLDER1_REF=629415

This application has been appealed to the Secretary of State against non-determination and therefore Epping Forest District Council are no longer able to make a decision. However if a decision were to be made then it would be to Grant Permission (with conditions).

CONDITIONS

To consider the attached report.

Report Item No:

Click on the link below to view related plans and documents for this case:

http://planpub.eppingforestdc.gov.uk/NIM.websearch/ExternalEntryPoint.aspx?SEARCH_TYPE=1&DOC_CLASS_CODE=PL&FOLDER1_REF=630035

REASONS FOR REFUSAL

1. The proposed development, by reason of its overall built footprint, scale and bulk would cause substantial harm to the openness, character and appearance on the Green Belt in this location. As such, the proposal constitutes inappropriate development in the Green Belt, which would be contrary to policies GB2A (Development in the Green Belt) of the adopted Local Plan 1998 and Alterations 2006, and policy DM4 (Green Belt) of the Local Plan Submission Version 2017 and the NPPF.

2. The proposed development, would result in an overbearing and unneighbourly form of development, that would have a detrimental impact on the residential amenities enjoyed and would therefore be, contrary to Local Plan and Alterations policies DBE9 of the adopted Local Plan and Alterations, policies DM9 of the Local Plan Submission Version (2017), and the NPPF.

Way forward: - No way forward suggested.  

To consider the attached report.

Report Item No:

Click on the link below to view related plans and documents for this case:

http://planpub.eppingforestdc.gov.uk/NIM.websearch/ExternalEntryPoint.aspx?SEARCH_TYPE=1&DOC_CLASS_CODE=PL&FOLDER1_REF=630877

CONDITIONS

Exclusion: To consider whether, under Section 100(A)(4) of the Local Government Act 1972, the public and press should be excluded from the meeting for the items of business set out below on grounds that they will involve the likely disclosure of exempt information as defined in the following paragraph(s) of Part 1 of Schedule 12A of the Act (as amended) or are confidential under Section 100(A)(2):

The Local Government (Access to Information) (Variation) Order 2006, which came into effect on 1 March 2006, requires the Council to consider whether maintaining the exemption listed above outweighs the potential public interest in disclosing the information. Any member who considers that this test should be applied to any currently exempted matter on this agenda should contact the proper officer at least 24 hours prior to the meeting.

Background Papers:  Article 17 - Access to Information, Procedure Rules of the Constitution define background papers as being documents relating to the subject matter of the report which in the Proper Officer's opinion:

(a)        disclose any facts or matters on which the report or an important part of the report is based;  and

(b)        have been relied on to a material extent in preparing the report and does not include published works or those which disclose exempt or confidential information and in respect of executive reports, the advice of any political advisor.

The Council will make available for public inspection for four years after the date of the meeting one copy of each of the documents on the list of background papers.

The Sub-Committee noted that there was no business which necessitated the exclusion of the public and press.