Agenda and minutes

1.         This meeting is to be webcast;

2.         Members are reminded of the need to activate their microphones before speaking; and

3.         the Chairman will read the following announcement:

“I would like to remind everyone present that this meeting will be broadcast live to the internet (or filmed) and will be capable of repeated viewing (or another use by such third parties).

If you are seated in the public seating area it is likely that the recording cameras will capture your image and this will result in the possibility that your image will become part of the broadcast.

This may infringe your human and data protection rights and if you wish to avoid this you should speak the webcasting officer.”

The Chairman made a short address to remind all present that the meeting would be broadcast on the Internet, and that the Council had adopted a protocol for the webcasting of its meetings.

In the absence of the Vice-Chairman who had tendered his apologies Councillor Chana was appointed as Vice-Chairman for the duration of the meeting.

To confirm the minutes of the last meeting of the Sub-Committee held on 21 November 2018.

            RESOLVED:

That the minutes of the Sub-Committee meeting held on 21 November 2018 be taken as read and signed by the Chairman as a correct record.

To declare interests in any item on this agenda.

(a)             Pursuant to the Council’s Code of Member Conduct, Councillor S Murray declared an interest in the following item by virtue of being the EFDC representative of the Roding Valley Nature Reserve Management Committee. The Councillor had determined that his interest was non-pecuniary and that he would remain in the meeting for the consideration of the application and voting thereon:

·        EPF/1058/18 – Marlescroft Way, Loughton

(b)             Pursuant to the Council’s Code of Member Conduct, Councillor S Murray declared an interest in the following item by virtue of having worked with the applicant. The Councillor had determined that his interest was non-pecuniary and that he would leave the meeting for the consideration of the application and voting thereon:

·        EPF/1840/18 – 42 Thaxted Road, Buckhurst Hill

Section 100B(4)(b) of the Local Government Act 1972, requires that the permission of the Chairman be obtained, after prior notice to the Chief Executive, before urgent business not specified in the agenda (including a supplementary agenda of which the statutory period of notice has been given) may be transacted.

Councillor CC Pond advised that he wished to raise an issue that he had given the Chairman prior notice of, which was to grant a certificate of lawful development for a restaurant in the Landmark Building for extraction facilities. He stated that this  completely negated the decision of this Sub-Committee a few meetings ago.

He therefore requested that it be raised before the next meeting of the Joint Meeting of the Development Management Chairmen and Vice Chairmen.

A Planning Policy Briefing Note (March 2018) has been produced by the Planning Policy Team to ensure that a consistent approach is taken to the provision of planning policy advice for the District, particularly in relation to the Epping Forest District Local Plan Submission Version, which was published on 18 December 2017.

The primary purpose of the Planning Policy Briefing Note is to inform the development management process and to provide assistance for Development Management Officers, Councillors, applicants and planning agents. The Planning Policy Briefing Note is available at:

http://www.efdclocalplan.org/wp-content/uploads/2018/03/Planning-Policy-Briefing-Note_Mar-2018.pdf

It was noted that the Epping Forest District Local Plan Submission Version Planning Policy Briefing note was available at:

http://www.efdclocalplan.org/wpcontent/uploads/2018/03/Planning-Policy-Briefing-Note_Mar-2018.pdf

(a)        Site Visits

To identify and agree requirements for formal site visits to be held with regard to any planning application listed in this agenda for consideration under Section (b) (Planning Applications) below, prior to consideration of the application.

This opportunity for members to identify and agree requirements for formal site visits to be held prior to consideration of a planning application is being operated on a trial basis from the commencement of the 2018/19 municipal year, until 30 November 2018. The success of this arrangement will be reviewed by the Constitution Working Group at the end of the trial period.

(b)       Planning Applications

To consider planning applications as set out in the attached schedule.

Background Papers:

(i)  Applications for determination – applications listed on the schedule, letters of representation received regarding the applications which are summarised on the schedule. 

(ii)  Enforcement of Planning Control – the reports of officers inspecting the properties listed on the schedule in respect of which consideration is to be given to the enforcement of planning control.

(a)             Site Visits

It was noted that the following formal site visit was requested by members, and agreed by the Sub-Committee, prior to the consideration and determination of the remaining applications:

·          EPF/1058/18 – Marlescroft Way, Loughton

(b)             Planning Applications

The Sub-Committee considered a schedule of applications for planning permission.

            RESOLVED:

            That the planning applications numbered 1 – 3 be determined as set out in the attached schedule to these minutes.