Agenda and minutes

Area Planning Sub-Committee South
Wednesday, 29th July, 2020 7.00 pm

Venue: Virtual Meeting on Zoom. View directions

Contact: Democratic Services Tel: (01992) 564243  Email:  democraticservices@eppingforestdc.gov.uk

Media

Items
No. Item

21.

Webcasting Introduction

1. This virtual meeting is to be webcast. Members are reminded of the need to unmute before speaking.

 

2. The Chairman will read the following announcement:

 

“I would like to remind everyone present that this meeting will be broadcast live to the internet (or filmed) and will be capable of repeated viewing (or another use by such third parties).

 

Please could I also remind Members of the Public who have registered to speak that they will be admitted to the meeting at the appropriate time.

 

Please also be aware that if technical difficulties interrupt the meeting that cannot be overcome, I may need to adjourn the meeting.”

Additional documents:

Minutes:

The Chairman made a short address to remind all present that the meeting would be broadcast on the Internet, and that the Council had adopted a protocol for the webcasting of its meetings.

22.

Appointment of Vice Chairman

Additional documents:

Minutes:

In the absence of the Vice Chairman the Sub-Committee appointed Councillor Chambers as Vice Chairman for the duration of the meeting.

23.

Minutes pdf icon PDF 137 KB

To confirm the minutes of the last meeting of the Sub-Committee held on 1 July 2020.

Additional documents:

Minutes:

RESOLVED:

 

That the minutes of the meeting held on 1st July 2020 be taken as read and signed by the Chairman as a correct record.

24.

Declarations of Interest

To declare interests in any item on this agenda.

Additional documents:

Minutes:

(a)          Pursuant to the Council’s Code of Member Conduct, Councillors R Jennings and J Jennings declared a non-pecuniary interest in the following item of the agenda by virtue of knowing several residents. The Councillors had determined that they would remain in the meeting for the consideration of the application and voting thereon:

 

·                EPF/1680/19 – 30 York Hill, Loughton, IG10 1HT

 

(b)          Pursuant to the Council’s Code of Member Conduct, Councillor S Murray declared a non-pecuniary interest in the following item of the agenda by virtue of knowing an existing trustee and also, following officer guidance, he met with the Chairman of the club. Having followed officer guidance he had determined that he would remain in the meeting for the consideration of the application and voting thereon:

 

·                EPF/2911/19 – Buckhurst Hill Football Club, Roding Lane, Buckhurst Hill, IG9 6BJ

 

(c)          Pursuant to the Council’s Code of Member Conduct, Councillor R Brookes declared a non-pecuniary interest in the following item of the agenda by virtue of meeting with the Chairman of the club. Having followed officer guidance at this meeting, she had determined that she would remain in the meeting for the consideration of the application and voting thereon:

 

·                EPF/2911/19 – Buckhurst Hill Football Club, Roding Lane, Buckhurst Hill, IG9 6BJ

 

(d)          Pursuant to the Council’s Code of Member Conduct, Councillor C C Pond and C P Pond declared a non-pecuniary interest in the following item of the agenda by virtue of knowing the parties and living close by. The Councillors had determined that they would remain in the meeting for the consideration of the application and voting thereon:

 

·                EPF/1680/19 – 30 York Hill, Loughton, IG10 1HT

 

 

(e)          Pursuant to the Council’s Code of Member Conduct, Councillor C C Pond and C P Pond declared a non-pecuniary interest in the following item of the agenda by virtue of knowing the parties and living close by. The Councillors had determined that they would not remain in the meeting for the consideration of the application and the voting thereon:

 

·                EPF/2486/19 – 5 Staples Road, Loughton, IG10 1HP

 

(f)           Pursuant to the Council’s Code of Member Conduct, Councillor D Sunger declared a non-pecuniary interest in the following item of the agenda by virtue of the applicant having done some drawings for him. The Councillor had determined that he would remain in the meeting for the consideration of the application and voting thereon:

 

·                EPF/2911/19 – Buckhurst Hill Football Club, Roding Lane, IG9 6BJ

 

(g)          Pursuant to the Council’s Code of Member Conduct, Councillor A Patel declared a non-pecuniary interest in the following item of the agenda by virtue of supporting Buckhurst Hill Football Club with their application. The Councillor had determined that they would remain in the meeting for the consideration of the application but would not be taking part in the voting process:

 

·                EPF/2911/19 – Buckhurst Hill Football Club, Roding Lane, IG9 6BJ

 

 

 

(h)          Pursuant to the Council’s Code of Member Conduct, Councillor D Wixley declared a non-pecuniary interest in the following items of the  ...  view the full minutes text for item 24.

25.

Any Other Business

Section 100B(4)(b) of the Local Government Act 1972, requires that the permission of the Chairman be obtained, after prior notice to the Chief Executive, before urgent business not specified in the agenda (including a supplementary agenda of which the statutory period of notice has been given) may be transacted.

Additional documents:

Minutes:

It was reported that there was no urgent business for consideration at the meeting.

26.

Epping Forest District Local Plan Submission Version - Planning Policy Briefing Note

A Planning Policy Briefing Note (March 2018) has been produced by the Planning Policy Team to ensure that a consistent approach is taken to the provision of planning policy advice for the District, particularly in relation to the Epping Forest District Local Plan Submission Version, which was published on 18 December 2017.

 

The primary purpose of the Planning Policy Briefing Note is to inform the development management process and to provide assistance for Development Management Officers, Councillors, applicants and planning agents. The Planning Policy Briefing Note is available at:

 

http://www.efdclocalplan.org/wp-content/uploads/2018/03/Planning-Policy-Briefing-Note_Mar-2018.pdf

Additional documents:

Minutes:

It was noted that the Epping Forest District Local Plan Submission Version Planning Policy Briefing note was available at:

http://www.efdclocalplan.org/wpcontent/uploads/2018/03/Planning-Policy-Briefing-Note_Mar-2018.pdf

27.

Site Visits

Members are reminded that for the duration of the coronavirus pandemic, as decided at the Group Leaders’ Meeting of 24 June 2020, no member site visits will be conducted.

 

Therefore, any planning application deferred for a site visit at an Area Planning Sub-Committee will be automatically referred to the District Development Management Committee for determination.

Additional documents:

Minutes:

There were no formal site visits requested by the Sub-Committee.

 

The Sub-Committee Members noted that, for the duration of the coronavirus pandemic, any planning applications deferred for a site visit at an Area Planning Sub-Committee (or the District Development Management Committee) be automatically referred to the District Development Management Committee (or Council) for determination.

 

28.

Planning Application - EPF/1317/19 Trevelyan House, Goldings Hill, Loughton pdf icon PDF 420 KB

To consider the attached report.

Additional documents:

Minutes:

Report Item No:

 

APPLICATION No:

EPF/1317/19

 

SITE ADDRESS:

Trevelyan House

Goldings Hill

Loughton

Essex

IG10 2SW

 

PARISH:

Loughton

 

WARD:

Loughton St Johns

 

 

DESCRIPTION OF PROPOSAL:

Application for Variation of Condition 2:"completed strictly with approved drawings" for EPF/2379/17. (Demolition of three existing properties and associated buildings to be replaced with x 8 no. dwelling houses, new access road, parking and landscaping). Erection of 7 no. streetlights accompanied by a lighting report.

 

 

 

 

DECISION:

Refuse Permission

 

Click on the link below to view related plans and documents for this case:

http://planpub.eppingforestdc.gov.uk/NIM.websearch/ExternalEntryPoint.aspx?SEARCH_TYPE=1&DOC_CLASS_CODE=PL&FOLDER1_REF=624325

 

 

REASONS FOR REFUSAL

 

 

  1. The proposed height and position of the streetlights would have an adverse impact on the amenities of the neighbouring residents within Monkchester Close and would therefore be contrary to Local Plan and Alterations policies DBE9 of the adopted Local Plan and Alterations, policies DM9 of the Local Plan Submission Version (2017), and the NPPF.

 

Way forward: - the number of streetlights be reduced and height of the posts should be about waist level.

 

 

 

29.

Planning Application - EPF/1680/19 30 York Hill, Loughton pdf icon PDF 298 KB

To consider the attached report.

Additional documents:

Minutes:

Report Item No:

 

APPLICATION No:

EPF/1680/19

 

SITE ADDRESS:

30 York Hill

Loughton

Essex

IG10 1HT

 

PARISH:

Loughton

 

WARD:

Loughton St Johns

 

 

DESCRIPTION OF PROPOSAL:

Proposed two storey side and rear extension.

 

DECISION:

Refuse Permission

 

Click on the link below to view related plans and documents for this case:

http://planpub.eppingforestdc.gov.uk/NIM.websearch/ExternalEntryPoint.aspx?SEARCH_TYPE=1&DOC_CLASS_CODE=PL&FOLDER1_REF=625996

 

REASONS FOR REFUSAL

 

  1. The proposed design of the two-storey rear extension would fail to preserve or enhance the character and appearance of the York Conservation Area contrary to DBE10, HC6 HC7 of the adopted Local Plan and Alterations, policies DM9 of the Local Plan Submission Version (2017), and the NPPF

 

  1. The proposed development would result in an unneighbourly form of development, that would overlook neighbouring properties causing a loss of privacy and would therefore, be contrary to Local Plan and Alterations policies DBE9 of the adopted Local Plan and Alterations, policies DM9 of the Local Plan Submission Version (2017), and the NPPF.

 

 

Way forward: No way forward as the proposal was refused on the impact on the character and appearance of the Conservation Area. Could overcome the impact to neighbouring amenities if the proposed windows were to be obscured or the internal arrangement of the property was changed.

 

 

30.

Planning Application - EPF/2486/19 5 Staples Road, Loughton pdf icon PDF 424 KB

To consider the attached report.

Additional documents:

Minutes:

Report Item No:

 

 

APPLICATION No:

EPF/2486/19

 

SITE ADDRESS:

5 Staples Road

Loughton

IG10 1HP

 

PARISH:

Loughton

 

WARD:

Loughton St Marys

 

 

DESCRIPTION OF PROPOSAL:

Ground and lower ground floor rear renovation and extension.

 

DECISION:

Appealed against non-determination.

 

Click on the link below to view related plans and documents for this case:

http://planpub.eppingforestdc.gov.uk/NIM.websearch/ExternalEntryPoint.aspx?SEARCH_TYPE=1&DOC_CLASS_CODE=PL&FOLDER1_REF=629415

 

 

This application has been appealed to the Secretary of State against non-determination and therefore Epping Forest District Council are no longer able to make a decision. However if a decision were to be made then it would be to Grant Permission (with conditions).

 

CONDITIONS

1

The development hereby permitted must be begun not later than the expiration of three years beginning with the date of this notice.

 

2

The development hereby permitted will be completed and retained strictly in accordance with the approved drawings numbers: EO.1, EO.2, EO.09, E1.0, E1.3, E2.0, PO.2, PO.09, P1.0, P2.0 and P3.4

 

3

Samples of the types and colours of the external finishes shall be submitted to and approved by the Local Planning Authority in writing prior to their use on site. The development shall be implemented in accordance with such approved details. For the purposes of this condition, the samples shall only be made available for inspection by the Local Planning Authority at the planning application site itself.

 

4

The development hereby approved shall not be implemented until a Basement Impact Assessment is submitted and approved by the Local Planning Authority, in writing, prior to the commencement of the development.  The development shall be implemented in accordance with any agreed recommendations. 

 

5

Prior to preliminary ground works taking place, details of surface water disposal shall be submitted to and approved in writing by the Local Planning Authority. The development shall be implemented in accordance with such agreed details.

 

6

All material excavated from the below ground works hereby approved shall be removed from the site unless otherwise agreed in writing by the Local Planning Authority.

 

7

Wheel washing or other cleaning facilities for vehicles leaving the site during construction works shall be installed and utilised to clean vehicles immediately before leaving the site. Any mud or other material deposited on nearby roads as a result of the development shall be removed.

 

 

 

 

31.

Planning Application - EPF/2649/19 Haylands Cottage, Green Lane, Chigwell pdf icon PDF 300 KB

To consider the attached report.

Additional documents:

Minutes:

Report Item No:

 

APPLICATION No:

EPF/2649/19

 

SITE ADDRESS:

Haylands Cottage

Green Lane

Chigwell

IG7 6DN

 

PARISH:

Chigwell

 

WARD:

Chigwell Village

 

 

DESCRIPTION OF PROPOSAL:

Proposed conversion of existing garage with first floor extension above, single storey side extension, new front porch and loft conversion with rear dormer.

 

DECISION:

Refused Permission

 

Click on the link below to view related plans and documents for this case:

http://planpub.eppingforestdc.gov.uk/NIM.websearch/ExternalEntryPoint.aspx?SEARCH_TYPE=1&DOC_CLASS_CODE=PL&FOLDER1_REF=630035

 

 

REASONS FOR REFUSAL

 

  1. The proposed development, by reason of its overall built footprint, scale and bulk would cause substantial harm to the openness, character and appearance on the Green Belt in this location. As such, the proposal constitutes inappropriate development in the Green Belt, which would be contrary to policies GB2A (Development in the Green Belt) of the adopted Local Plan 1998 and Alterations 2006, and policy DM4 (Green Belt) of the Local Plan Submission Version 2017 and the NPPF.

 

  1. The proposed development, would result in an overbearing and unneighbourly form of development, that would have a detrimental impact on the residential amenities enjoyed and would therefore be, contrary to Local Plan and Alterations policies DBE9 of the adopted Local Plan and Alterations, policies DM9 of the Local Plan Submission Version (2017), and the NPPF.

 

 

Way forward: - No way forward suggested.  

 

 

 

32.

Planning Application - EPF/2911/19 Buckhurst Hill Football Club, Roding Lane, Buckhurst Hill pdf icon PDF 342 KB

To consider the attached report.

Additional documents:

Minutes:

Report Item No:

 

APPLICATION No:

EPF/2911/19

 

SITE ADDRESS:

Buckhurst Hill Football Club

Roding Lane

Buckhurst Hill

Essex

IG9 6BJ

 

PARISH:

Buckhurst Hill

 

WARD:

Buckhurst Hill East

 

 

DESCRIPTION OF PROPOSAL:

Proposed erection of a new 100 seat stand and 100 person  covered standing area and erection of 6 floodlighting columns.

 

DECISION:

Grant Permission (With Conditions)

 

Click on the link below to view related plans and documents for this case:

http://planpub.eppingforestdc.gov.uk/NIM.websearch/ExternalEntryPoint.aspx?SEARCH_TYPE=1&DOC_CLASS_CODE=PL&FOLDER1_REF=630877

 

 

CONDITIONS

 

1

The development hereby permitted must be begun not later than the expiration of three years beginning with the date of this notice.

 

2

The development hereby permitted will be completed and retained strictly in accordance with the approved drawings numbers: 001, 200, 201, 210, 220/0063/01, Seated50/10/17, HL250D15F and UKS16983/4 (dated 9/7/20).

 

3

Prior to preliminary ground works taking place, details of surface water disposal and a flood evacuation plan shall be submitted to and approved in writing by the Local Planning Authority. The development shall be implemented in accordance with such agreed details.

 

4

The development shall be carried out in accordance with the submitted flood risk assessment (Buckhurst Football Club: FRA & SWD) and the mitigation measures it details. The proposed stands shall be constructed as an open structure as stated on page 25 of the FRA (9.1 Flood risk elsewhere) and shown in both the FRA Appendix 1 by 'drawing no 201' and standalone drawing 'Sports Ground Development Elite 50 Design'. These mitigation measures shall be fully implemented prior to the stands being first bought into use and shall be retained and maintained thereafter and throughout the lifetime of the development.

 

5

The floodlighting hereby approved shall be installed strictly in accordance with the details contained in the pitch lighting plan shown on drawing number UKS16983/4 (Abacus Lighting Ltd, July 2020), and fitted with cowls to prevent light spillage in accordance with the agreed details. Upon installation, and prior to first use (other than for testing), a lighting survey shall be undertaken to confirm the lighting levels do not exceed those shown on the approved plan, and submitted for approval by the Local Planning Authority. Thereafter, no increase in lighting levels above the approved plan shall be installed without the prior consent of the Local Planning Authority.

 

6

The floodlights hereby permitted shall not be used before 10am on any day of the week, nor after 10.30pm Mondays to Fridays, 8pm on Saturdays, and 6pm on Sundays, Bank and Public Holidays.

 

7           

The north facing elevation of the stands hereby permitted shall be finished in a dark green colour, details of which shall be approved by the Local Planning Authority prior to installation of the stands, and shall thereafter be retained in accordance with the agreed details.

 

 

 

33.

Exclusion of Public and Press

Exclusion: To consider whether, under Section 100(A)(4) of the Local Government Act 1972, the public and press should be excluded from the meeting for the items of business set out below on grounds that they will involve the likely disclosure of exempt information as defined in the following paragraph(s) of Part 1 of Schedule 12A of the Act (as amended) or are confidential under Section 100(A)(2):

 

Agenda Item No

Subject

Exempt Information Paragraph Number

Nil

Nil

Nil

 

The Local Government (Access to Information) (Variation) Order 2006, which came into effect on 1 March 2006, requires the Council to consider whether maintaining the exemption listed above outweighs the potential public interest in disclosing the information. Any member who considers that this test should be applied to any currently exempted matter on this agenda should contact the proper officer at least 24 hours prior to the meeting.

 

Background Papers:  Article 17 - Access to Information, Procedure Rules of the Constitution define background papers as being documents relating to the subject matter of the report which in the Proper Officer's opinion:

 

(a)        disclose any facts or matters on which the report or an important part of the report is based;  and

 

(b)        have been relied on to a material extent in preparing the report and does not include published works or those which disclose exempt or confidential information and in respect of executive reports, the advice of any political advisor.

 

The Council will make available for public inspection for four years after the date of the meeting one copy of each of the documents on the list of background papers.

Additional documents:

Minutes:

The Sub-Committee noted that there was no business which necessitated the exclusion of the public and press.