Agenda and minutes

Area Planning Sub-Committee South - Wednesday 30th March 2016 7.30 pm

Venue: Roding Valley High School, Brook Road, Loughton, Essex. IG10 3JA.

Contact: J. Leither Tel: (01992) 564243  Email:


No. Item


Webcasting Introduction

1.         This meeting is to be webcast;


2.         Members are reminded of the need to activate their microphones before speaking; and


3.         the Chairman will read the following announcement:


“I would like to remind everyone present that this meeting will be broadcast live to the internet (or filmed) and will be capable of repeated viewing (or another use by such third parties).


If you are seated in the public seating area it is likely that the recording cameras will capture your image and this will result in the possibility that your image will become part of the broadcast.


This may infringe your human and data protection rights and if you wish to avoid this you should speak the webcasting officer.”

Additional documents:


The Chairman made a short address to remind all present that the meeting would be broadcast on the Internet, and that the Council had adopted a protocol for the webcasting of its meetings.


Minutes pdf icon PDF 334 KB

To confirm the minutes of the last meeting of the Sub-Committee held on 2 March 2016.

Additional documents:




That the minutes of the last meeting of the Sub-Committee held on 2 March 2016 be agreed and signed by the Chairman as a correct record.


Declarations of Interest pdf icon PDF 78 KB

(Director of Governance) To declare interests in any item on this agenda.

Additional documents:


(a)        Pursuant to the Council’s code of Conduct, Councillors G Chambers, K Chana, J Hart, G Mohindra, B Sandler S Watson and N Wright declared a non-pecuniary interest in the following item by virtue of knowing the land owner. The Councillors advised that they would remain in the meeting for the duration of the discussion and voting thereon:


·                    EPF/3021/15 – Land adjacent to 1 Powell Road, Buckhurst Hill, Essex IG9 5RD.


(b)        Pursuant to the Council’s code of Conduct, Councillor A Patel declared a pecuniary interest in the following item. The Councillor advised that he would leave  the meeting for the duration of the discussion and voting thereon:


·                    EPF/3021/15 – Land adjacent to 1 Powell Road, Buckhurst Hill, Essex IG9 5RD.


Any Other Business

Section 100B(4)(b) of the Local Government Act 1972, together with paragraphs 6 and 25 of the Council Procedure Rules contained in the Constitution requires that the permission of the Chairman be obtained, after prior notice to the Chief Executive, before urgent business not specified in the agenda (including a supplementary agenda of which the statutory period of notice has been given) may be transacted.


In accordance with Operational Standing Order 6 (non-executive bodies), any item raised by a non-member shall require the support of a member of the Committee concerned and the Chairman of that Committee.  Two weeks' notice of non-urgent items is required.

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It was noted that there was no other urgent business for consideration by the Sub-Committee.


Development Control pdf icon PDF 374 KB

(Director of Governance)  To consider planning applications as set out in the attached schedule


Background Papers:  (i)  Applications for determination – applications listed on the schedule, letters of representation received regarding the applications which are summarised on the schedule.  (ii)  Enforcement of Planning Control – the reports of officers inspecting the properties listed on the schedule in respect of which consideration is to be given to the enforcement of planning control.

Additional documents:


The Sub-Committee considered a schedule of applications for planning permission.




That the planning applications numbered 1 – 2 be determined as set out in the attached schedule to these minutes.


Exclusion of Public and Press

Exclusion: To consider whether, under Section 100(A)(4) of the Local Government Act 1972, the public and press should be excluded from the meeting for the items of business set out below on grounds that they will involve the likely disclosure of exempt information as defined in the following paragraph(s) of Part 1 of Schedule 12A of the Act (as amended) or are confidential under Section 100(A)(2):


Agenda Item No


Exempt Information Paragraph Number





The Local Government (Access to Information) (Variation) Order 2006, which came into effect on 1 March 2006, requires the Council to consider whether maintaining the exemption listed above outweighs the potential public interest in disclosing the information. Any member who considers that this test should be applied to any currently exempted matter on this agenda should contact the proper officer at least 24 hours prior to the meeting.


Confidential Items Commencement: Paragraph 9 of the Council Procedure Rules contained in the Constitution require:


(1)        All business of the Council requiring to be transacted in the presence of the press and public to be completed by 10.00 p.m. at the latest.


(2)        At the time appointed under (1) above, the Chairman shall permit the completion of debate on any item still under consideration, and at his or her discretion, any other remaining business whereupon the Council shall proceed to exclude the public and press.


(3)        Any public business remaining to be dealt with shall be deferred until after the completion of the private part of the meeting, including items submitted for report rather than decision.


Background Papers:  Paragraph 8 of the Access to Information Procedure Rules of the Constitution define background papers as being documents relating to the subject matter of the report which in the Proper Officer's opinion:


(a)            disclose any facts or matters on which the report or an important part of the report is based;  and


(b)        have been relied on to a material extent in preparing the report and does not include published works or those which disclose exempt or confidential information (as defined in Rule 10) and in respect of executive reports, the advice of any political advisor.


Inspection of background papers may be arranged by contacting the officer responsible for the item.

Additional documents:


The Sub-Committee noted that there were no items of business on the agenda that necessitated the exclusion of the public and press from the meeting.