Agenda and minutes

This meeting is to be webcast and the Chairman will read the following announcement:

“I would like to remind everyone present that this hybrid meeting will be broadcast live to the internet (or filmed) and will be capable of repeated viewing (or other such use by third parties).

Therefore, by participating in this meeting, you are consenting to being filmed and to the possible use of those images and sound recordings for webcasting and/or training purposes. If any public speakers on Zoom do not wish to have their image captured, they should ensure that their video setting throughout the meeting is turned off and set to audio only.

Please also be aware that if technical difficulties interrupt the meeting that cannot be overcome, I may need to adjourn the meeting.

Members are reminded to activate their microphones before speaking”.

The Chairman made a short address to remind all present that the meeting would be broadcast on the Internet, and that the Council had adopted a protocol for the webcasting of its meetings. The Sub-Committee noted the Council’s Protocol for Webcasting of Council and Other Meetings.

The Chairman welcomed members of the public to the meeting and outlined the procedures and arrangements adopted by the Council to enable persons to address the Sub-Committee, in relation to the determination of applications for planning permission. The Sub-Committee noted the advice provided for the public and speakers in attendance at Council Planning Sub-Committee meetings.

As the Chairman, Councillor I Hadley, had given his apologies for this meeting, the Vice-Chairman, Councillor H Brady, was acting as the Chairman. The Committee agreed to appoint Councillor P Keska, as the Vice-Chairman. Councillor H Brady paid tribute to Councillor B Rolfe, who had died on 25 February, and had been a member of this committee. Councillor H Brady also stated that she would be a voting chairman.

To declare interests in any item on this agenda.

a)             Pursuant to the Council’s Members’ Code of Conduct, Councillor C Whitbread declared a non-pecuniary interest in the following item of the agenda as many years ago his company might have sold a property for the applicant’s daughter. The Councillor had determined that he would remain in the meeting for the consideration of the application and voting thereon:

·                EPF/2883/22 Land adjacent to Tilegate Farm, Tilegate Road, High Laver, Ongar CM5 0AE

To confirm the minutes of the last meeting of the Sub-Committee held on 4 January 2023.

It was noted that the minutes of 5 January had been agreed by the committee on 1 February 2023. Therefore, two sets of minutes for 1 February and 1 March 2023 meetings would have to be agreed at the next meeting on 5 April 2023.

Section 100B(4)(b) of the Local Government Act 1972, requires that the permission of the Chairman be obtained, after prior notice to the Chief Executive, before urgent business not specified in the agenda (including a supplementary agenda of which the statutory period of notice has been given) may be transacted.

It was noted that there was no other urgent business for consideration by the Sub-Committee.

However, Councillor P Keska remarked that Ongar Town Council had put in some electric charging points in the Bansons Lane car park in Ongar. Some hedges had been removed and an electrical sub-station had been installed in the conservation area. The Planning Applications and Appeals Manager (Development Management), G Courtney, confirmed that a planning application had been approved for these works.

This briefing note, dated October 2021, has been produced by the Planning Policy team to ensure that a consistent approach is taken to the provision of planning policy advice for the District, particularly in relation to the Epping Forest District Local Plan Submission Version ("LPSV"), which was published on 18 December 2017 and the Main Modifications to the LPSV published for consultation between 15 July and 23 September 2021. The primary purpose of this note is to inform the development management process and to assist Development Management officers, Councillors, applicants, and planning agents. Other Council officers involved in the development management process may also find the note helpful (e.g., Housing, Contaminated Land, Landscaping etc).

The Planning Policy Briefing Note (October 2021) is available at:

https://www.eppingforestdc.gov.uk/wp-content/uploads/2021/10/Planning-Policy-Briefing-Note-06-October-2021-accessible.pdf

It was noted that the Epping Forest District Council Planning Policy Briefing note was available at:

https://www.eppingforestdc.gov.uk/wp-content/uploads/2021/10/Planning-Policy- Briefing-Note-06-October-2021-accessible.pdf

To identify and agree requirements for formal site visits to be held with regard to any planning application listed in this agenda, prior to consideration of the application.

There were no formal site visits requested by the Sub-Committee.

Details of all decisions made at the meeting are shown in the appendix to the minutes.

To consider the attached report on the conversion of the garage into living accommodation, the removal of the existing conservatory, construction of a two storey side extension and rear extensions.

Decision: Approved with conditions.

To consider the attached report on the construction of a natural pond together with new tree planting and associated landscaping.

Decision: Approved with conditions.