Agenda and minutes

Area Planning Sub-Committee East - Wednesday, 9th January, 2019 7.30 pm

Venue: Council Chamber, Civic Offices, High Street, Epping

Contact: V.Messenger Tel: (01992) 564243  Email:


No. Item



1.         This meeting is to be webcast. Members are reminded of the need to activate their microphones before speaking.


2.         The Chairman will read the following announcement:


“I would like to remind everyone present that this meeting will be broadcast live to the internet (or filmed) and will be capable of repeated viewing (or another use by such third parties).


If you are seated in the lower public seating area it is likely that the recording cameras will capture your image and this will result in the possibility that your image will become part of the broadcast.


This may infringe your human and data protection rights and if you wish to avoid this you should move to the upper public gallery.”

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The Chairman made a short address to remind all present that the meeting would be broadcast on the Internet, and that the Council had adopted a protocol for the webcasting of its meetings. The Sub-Committee noted the Council’s Protocol for Webcasting of Council and Other Meetings.



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The Chairman welcomed members of the public to the meeting and outlined the procedures and arrangements adopted by the Council to enable persons to address the Sub-Committee, in relation to the determination of applications for planning permission. The Sub-Committee noted the advice provided for the public and speakers in attendance at Council Planning Sub-Committee meetings.


MINUTES pdf icon PDF 183 KB

To confirm the minutes of the last meeting of the Sub-Committee held on 5 December 2018.

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That the minutes of the meeting held on 5 December 2018 be taken as read and signed by the Chairman as a correct record.



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In the absence of the Chairman, Councillor B Rolfe, the Vice-Chairman acting as the Chairman, sought nominations for the role of Vice-Chairman.




That Councillor P Bolton be elected Vice-Chairman for the duration of the meeting.



To declare interests in any item on this agenda.

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(a)        Pursuant to the Council’s Code of Member Conduct, Councillor J Philip declared a non-pecuniary interest in the following item of the agenda by virtue of the applicant being known to him. The Councillor had determined that as his interest was personal, non-prejudicial and he had not expressed any opinion on this application, he would remain in the meeting for the consideration of the application and voting thereon:


·           EPF/2578/18 – 34 Theydon Park Road, Theydon Bois CM16 7LP



Section 100B(4)(b) of the Local Government Act 1972, requires that the permission of the Chairman be obtained, after prior notice to the Chief Executive, before urgent business not specified in the agenda (including a supplementary agenda of which the statutory period of notice has been given) may be transacted.

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It was reported that there was no other urgent business for consideration by the Sub-Committee.


Epping Forest District Local Plan Submission Version - Planning Policy Briefing Note

A Planning Policy Briefing Note (March 2018) has been produced by the Planning Policy Team to ensure that a consistent approach is taken to the provision of planning policy advice for the District, particularly in relation to the Epping Forest District Local Plan Submission Version, which was published on 18 December 2017.


The primary purpose of the Planning Policy Briefing Note is to inform the development management process and to provide assistance for Development Management Officers, Councillors, applicants and planning agents. The Planning Policy Briefing Note is available at:

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It was noted that the Epping Forest District Local Plan Submission Version Planning Policy Briefing note was available at:



(a)        Site Visits


To identify and agree requirements for formal site visits to be held with regard to any planning application listed in this agenda for consideration under Section (b) (Planning Applications) below, prior to consideration of the application.


This opportunity for members to identify and agree requirements for formal site visits to be held prior to consideration of a planning application is being operated on a trial basis from the commencement of the 2018/19 municipal year, until 30 November 2018. The success of this arrangement will be reviewed by the Constitution Working Group at the end of the trial period.


(b)       Planning Applications


To consider planning applications as set out in the attached schedule.


Background Papers:


(i)  Applications for determination – applications listed on the schedule, letters of representation received regarding the applications which are summarised on the schedule. 


(ii)  Enforcement of Planning Control – the reports of officers inspecting the properties listed on the schedule in respect of which consideration is to be given to the enforcement of planning control.

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(a)          Site Visits


It was noted that there were no formal site visits requested by members prior to the consideration and determination of the following applications.


(b)          Planning Applications


The Sub-Committee considered a schedule of applications for planning permission.




That the planning applications numbered 1 – 2 be determined as set out in the schedule attached to these minutes.