Agenda and minutes

1.         This meeting is to be webcast. Members are reminded of the need to activate their microphones before speaking.

2.         The Chairman will read the following announcement:

“I would like to remind everyone present that this meeting will be broadcast live to the internet (or filmed) and will be capable of repeated viewing (or another use by such third parties).

If you are seated in the lower public seating area it is likely that the recording cameras will capture your image and this will result in the possibility that your image will become part of the broadcast.

This may infringe your human and data protection rights and if you wish to avoid this you should move to the upper public gallery.”

The Chairman made a short address to remind all present that the meeting would be broadcast on the Internet, and that the Council had adopted a protocol for the webcasting of its meetings. The Sub-Committee noted the Council’s Protocol for Webcasting of Council and Other Meetings.

In the absence of the Vice Chairman, the Sub-Committee appointed Councillor P Keska as Vice-Chairman for the duration of the meeting.

The Chairman welcomed members of the public to the meeting and outlined the procedures and arrangements adopted by the Council to enable persons to address the Sub-Committee, in relation to the determination of applications for planning permission. The Sub-Committee noted the advice provided for the public and speakers in attendance at Council Planning Sub-Committee meetings.

To declare interests in any item on this agenda.

a)    Pursuant to the Council’s Code of Member Conduct, Councillor C Amos declared a personal non-pecuniary interest in the following item of the agenda by virtue of knowing the applicant and other parties to the application. The Councillor had determined that he would leave the meeting for the consideration of the application and voting thereon:

·       EPF/0653/22 – 21 Woburn Avenue, Theydon Bois, Epping

b)    Pursuant to the Council’s Code of Member Conduct, Councillor J Philip declared a non-pecuniary interest in the following item of the agenda by virtue of knowing the applicant. The Councillor had determined that he would leave the meeting for the consideration of the application and voting thereon:

·       EPF/0653/22 – 21 Woburn Avenue, Theydon Bois, Epping

c)     Pursuant to the Council’s Code of Member Conduct, Councillor P Stalker declared a non-pecuniary personal interest in the following item of the agenda. The Councillor had determined that he would leave the meeting for the consideration of the application and voting thereon:

·       EPF/0653/22 – 21 Woburn Avenue, Theydon Bois, Epping

d)    Pursuant to the Council’s Code of Member Conduct, Councillor C Whitbread declared a non-pecuniary interest in the following item of the agenda by virtue of knowing the applicant. The Councillor had determined that he would remain in the meeting for the consideration of the application and voting thereon:

·       EPF/0653/22 – 21 Woburn Avenue, Theydon Bois, Epping

e)    Pursuant to the Council’s Code of Member Conduct, Councillor H Whitbread declared a non-pecuniary interest in the following item of the agenda by virtue of knowing the applicant. The Councillor had determined that she would remain in the meeting for the consideration of the application and voting thereon:

·       EPF/0653/22 – 21 Woburn Avenue, Theydon Bois, Epping

f)      Pursuant to the Council’s Code of Member Conduct, Councillor J H Whitehouse declared a non-pecuniary interest in the following item of the agenda. The Councillor had determined that she would leave the meeting for the consideration of the application and voting thereon:

·       EPF/0653/22 – 21 Woburn Avenue, Theydon Bois, Epping

Councillor C Whitbread gave apologies for lateness for Councillor J McIvor and Councillor N Bedford.

He stated that in the absence of the Ward Councillor, Councillor H Brady, Councillor J McIvor as the County Councillor would like to speak on item EPF/0216/20 Land at Oak Hill Road, Stapleford Abbotts RM4 1JH and asked if the item could be delayed until Councillor J McIvor arrived.

AGREED:

The Sub-Committee agreed to re-order the agenda.

To confirm the minutes of the last meeting of the Sub-Committee held on 15 June 2022.

RESOLVED:

That the minutes of the Sub-Committee held on 15 June 2022 be taken as read and signed by the Chairman as a correct record subject to Councillor C Amos not being recorded as attending. Councillor Amos advised that he had spoken to the relevant Democratic Services Officer and that this had now been resolved.

Section 100B(4)(b) of the Local Government Act 1972, requires that the permission of the Chairman be obtained, after prior notice to the Chief Executive, before urgent business not specified in the agenda (including a supplementary agenda of which the statutory period of notice has been given) may be transacted.

This briefing note, dated October 2021, has been produced by the Planning Policy team to ensure that a consistent approach is taken to the provision of planning policy advice for the District, particularly in relation to the Epping Forest District Local Plan Submission Version ("LPSV"), which was published on 18 December 2017 and the Main Modifications to the LPSV published for consultation between 15 July and 23 September 2021. The primary purpose of this note is to inform the development management process and to assist Development Management officers, Councillors, applicants, and planning agents. Other Council officers involved in the development management process may also find the note helpful (e.g., Housing, Contaminated Land, Landscaping etc).

The Planning Policy Briefing Note (October 2021) is available at:

https://www.eppingforestdc.gov.uk/wp-content/uploads/2021/10/Planning-Policy-Briefing-Note-06-October-2021-accessible.pdf

It was noted that the Epping Forest District Local Plan Submission Version Planning Policy Briefing note was available at:

http://www.efdclocalplan.org/wpcontent/uploads/2018/03/Planning-Policy-Briefing-Note_Mar-2018.pdf

To identify and agree requirements for formal site visits to be held with regard to any planning application listed in this agenda, prior to consideration of the application.

There were no formal site visits requested by the Sub-Committee.

To consider the attached report for a change of use of land: agricultural field to dog walking field (Sui Generis)

Click on the link below to view related plans and documents for this case:

http://planpub.eppingforestdc.gov.uk/NIM.websearch/ExternalEntryPoint.aspx?SEARCH_TYPE=1&DOC_CLASS_CODE=PL&FOLDER1_REF=663773

REASONS

1.     The proposed development is inappropriate development within the Green Belt, which is by definition harmful, and to which substantial weight against the development is attached. The proposal would result in a loss of openness to the Green Belt by reason of the proposed fencing. No very special circumstances exist to outweigh all harms identified. Therefore, the proposal is contrary to Polices GB2A & GB7A of the adopted Local Plan 1998 & 2006, Policy DM4 of the Local Plan Submission Version 2017, and the NPPF 2021.

2.     The proposed intensification in the use of the agricultural land under consideration together with the associated (vehicle movements) comings and goings and hours of operation as proposed is considered to be wholly unacceptable, and would lead to increased noise & general disturbance to neighbouring amenities to their detriment, contrary to Polices CP2, ST4, DBE2 & DBE9 of the adopted Local Plan 1998 & 2006, Policies DM9 & T1 of the Local Plan Submission Version 2017, and the NPPF 2021.

To consider the attached report on the proposed erection of x 42 no. residential units (including 1no.caretakers home) together with associated landscaping; car parking and highway works.

Click on the link below to view related plans and documents for this case:

http://planpub.eppingforestdc.gov.uk/NIM.websearch/ExternalEntryPoint.aspx?SEARCH_TYPE=1&DOC_CLASS_CODE=PL&FOLDER1_REF=633034

CONDITIONS

1. The development hereby permitted shall begin not later than three years from the date of this decision.

2. The development hereby permitted shall be carried out and retained strictly in accordance with the following approved plans: 048-GA-Loc, 048- GA-RF-P2, 048-GE-Extg, 048-GE-P2, 048-GS-Extg, 048-GS-P2, 048-Caretakers, 048-Type A, 048-TypeB, 048-Type C, 048-Type C (wch), 048-Type D, GA02, GP01 and 14017-100-WIE-ZZ-XX-DR-V-95006 rev A12

3. No development or preliminary groundworks can commence until, a programme of archaeological trial trenching and excavation has been secured and undertaken in accordance with a written scheme of investigation which has been submitted by the applicant and approved by the planning authority.

No development or demolition shall take place other than in accordance with the Written Scheme of Investigation. The development shall not be occupied until the site investigation and post investigation assessment has been completed in accordance with the programme set out in the approved Written Scheme of Investigation, and the provision made for analysis, publication and dissemination of the results and archive deposition has been secured. Confirmation of compliance with the requirements of this condition shall be submitted in writing to the Local Planning Authority prior to occupation of the development hereby approved.

4. No development shall take place, including any works of demolition, until a Construction Method Statement has been submitted to, and approved in writing by, the Local Planning Authority. The approved Statement shall be adhered to throughout the construction period. The Statement shall provide for:

1. The parking of vehicles of site operatives and visitors

2. Loading and unloading of plant and materials

3. Storage of plant and materials used in constructing the development

4. The erection and maintenance of security hoarding including decorative displays and facilities for public viewing, where appropriate

5. Measures to control the emission of dust and dirt during construction, including wheel washing.

6. A scheme for recycling/disposing of waste resulting from demolition and construction works.

5. A) No work on any phase of the development (with the exception of demolition works where this is for the reason of making areas of the site available for site investigation), shall commence until an assessment of the risks posed by any contamination within that phase shall have been submitted to and approved in writing by the Local Planning Authority. This assessment must be undertaken by a suitably qualified contaminated land practitioner, in accordance with British Standard BS 10175: Investigation of Potentially Contaminated Sites - Code of Practice and the Environment Agency's Guidelines for the Land Contamination: Risk Management (LCRM 2020) (or equivalent if replaced), and shall assess any contamination on the site, whether or not it  ...  view the full minutes text for item 23.

To consider the attached report to extend an existing garden building.

Click on the link below to view related plans and documents for this case:

http://planpub.eppingforestdc.gov.uk/NIM.websearch/ExternalEntryPoint.aspx?SEARCH_TYPE=1&DOC_CLASS_CODE=PL&FOLDER1_REF=664317

DEFERRED FOR SITE VISIT