Agenda

To determine the Chairman for the duration of the meeting.

To note the Terms of Reference (as attached).

(a)        Group Leaders and Deputies

To receive the appointments from groups.

(b)       Constitution of Political Groups

To receive the position regarding submission of completed forms.

A blank form is attached for use by Groups

The nominations process approved at the Council meeting in April 2007 provides:

(a)        Chairman of the Council

The councillor nominated and appointed by the Council as Vice-Chairman of the Council shall normally become the Chairman of the following Council year (assuming he/she is still a member of the Council).

(b)       Vice-Chairman of the Council

Nominees for Vice-Chairman shall submit a nomination form signed by not less than 12 District Councillors drawn from at least two political groups. Nominees may be drawn from any political group or any independent member serving on the Council. The process of agreeing a nomination shall be co-ordinated by the Leader of the Council in consultation with the Leaders of all political groups and independent members. The Council has now agreed that this nomination process be managed thought the Appointments Panel.

A Blank Nomination form is attached. Nominations received will be circulated separately.

To report on the current position:

(a)        Cabinet Appointments;

(b)        Cabinet Portfolios and responsibilities

(c)        Cabinet Subcommittees and Appointments

A blank schedule is attached.

Groups to supply names of Councillors that are appointed for the purposes of notifying substitutes for meetings.

To note Counsel’s advice and procedural note on Pro Rata and allocations schedule.

The pro rata allocations sheet showing the current position is also attached. A revised allocations sheet will be circulated immediately after the by-election.

(a)        Nominations

To discuss and agree nominations to Committees, Sub-Committees and Panels. A schedule of required appointments is attached. A combined schedule will follow after the election.

(b)       Area Plans Sub-Committee South

To receive a report on the current position regarding members who wish to opt in to this Sub-Committee under the arrangements approved by the Council on 20 February 2007.

(c)        Overview and Scrutiny

Nominations to the Overview and Scrutiny Standing and Task and Finish Panels are not required for the Annual Council Meeting. Nominations will be considered at the Overview and Scrutiny Committee meeting in June 2013 but it would be helpful to officer if these could be completed as soon as possible.

A Blank nomination form is attached.

Supplementary report attached.

Appointments to the Outside Organisations carrying out

(i)         Executive Functions; and

(ii)        Non Executive functions

A blank schedule is attached for information – a combined schedule will be circulated after the elections.

To consider a draft Council seating plan. A new proposed layout will be circulated after the elections. Last years plan is attached for information.