Agenda

Key to abbreviations:

Other venues are shown in full.

Committee Management System

The members’ extranet facility for the Modern.Gov system is available at:

https://eppingforestextranet.moderngov.co.uk/extranet

Members may wish to save this link on their computer or mobile devices. Queries concerning login and password details for the extranet should be addressed to the Democratic Services Manager.

Constitution

The Council’s Constitution is available at:

https://rds.eppingforestdc.gov.uk/ieListMeetings.aspx?CId=638&Info=1

Queries concerning the Constitution should be addressed to the Democratic Services Manager

The Returning Officer is currently finalising preparations for the European Parliamentary Election to be held on 23 May 2019. Members are asked to note that part of the underground car park at the Civic Offices will be unavailable from 22 to 24 May 2019 inclusive, to allow Presiding Officers to access the election store to collect and return polling screens and other equipment. This area includes the three parking spaces within the underground car park that are nominally available (although not reserved) for the Chairman of the Council and the Leader of the Council.

Access to the area of the car park to the front of Homefield House will also be limited over the period from  21 to 22 May 2019. Normal use of the underground car park will resume with effect from 28 May 2019.

(Further information: Stephen Tautz ext 4180)

Please be advised that I have updated the pigeon holes to include the newly elected Councillors.

Please check the names on pigeon holes as some have moved.

(Further information: Kim Partridge ext 4443)

Biffa in conjunction with council officers are planning for a small collection reschedule to take place which will involve a day change that will take place week commencing 3^rd June. The total number of properties that are affected is approximately 2400 properties out of 57,000 properties across the district. We will give councillors whose wards are affected the property/road details closer to the time.

(Further information: David Marsh ext 4889)

Mr Mark Smithson is the owner of Burrs Farm Foster Street Harlow Essex but which is within the Epping Forest district. Separate investigations are being carried out by the Council’s Planning Enforcement and Land Drainage officers in respect of the land.

On 24^th July 2018 a Planning Contravention Notice was served on Mr Smithson requiring him to provide details of the various activities taking place on land and in buildings on his land.

On the 16^th August 2018 a Notice was served on him requiring him to provide details of the land ownership in connection with works that had taken place next to a watercourse on his land.

Mr Smithson failed to respond to those Notices in spite of being given reminders and prosecution proceedings were therefore commenced against him. Mr Smithson failed to attend at two hearings in Chelmsford Magistrates Court and on the second occasion on 2^nd May 2019 the Magistrates agreed to deal with the matter in his absence.

Mr Smithson was fined £750 and ordered to pay costs of £297.50 for the Planning Offence (maximum fine possible was £1,000.00). For the Land Drainage offence he was fined £2,000 and ordered to pay costs of £382.50 (maximum fine possible was unlimited)

The Council will continue to require the information to be provided by Mr Smithson

(Further information: Graeme Oakley ext 4012)

An update to the Constitution was published on 7 May 2019. This includes revisions to the appointment of the Council's Chief Finance Officer and the Electoral Registration Officer and Returning Officer for the Epping Forest District, as agreed by the Council at its meeting on 25 April 2019. The update also includes revisions to Article 10 (District Development Management Committee and Area Plans Sub-Committees) to reflect new arrangements for member site visits, also as agreed by the Council on 25 April 2019.

The latest edition of the Constitution also incorporates the Members’ Allowances Scheme for the 2019/20 municipal year, which was agreed by the Council on 20 December 2018. The Constitution is available at:

https://rds.eppingforestdc.gov.uk/ieListDocuments.aspx?CId=638&MId=10048&Ver=4&Info=1

(Further information: Stephen Tautz 4180)

None this week

None this week

1.               Appeals Lodged

EPF/0156/19 – Ivy House, Coopersale Lane, Theydon Bois, Essex CM16 7NT - Removal of artificial turf and retention of footpath and decking (Revised application to EPF/2169/18) – Written reps – Sukhdeep Jhooti ext. 4298

2.         Forthcoming Planning Inquiries/Hearings

None this week

3.               Enforcement Appeals

None this week

4.               Appeal Decisions

EPF/0471/18 – 38 High Beech road Loughton IG10 4BL - To replace 1 existing dwelling (detached) with 2 new dwellings (semi-detached) – Dismissed

EPF/2009/18 – Ricotta Transport, Tylers Cross Nursery Epping Road Roydon EN9 2DH - Retention of two residential caravans used in connection with the existing road haulage business – Dismissed

EPF/2585/18 – 2 Carroll Hill Loughton Essex IG10 1NJ - Replace existing single house with a pair of semi-detached houses – Dismissed

5.         Tree Preservation Orders

TPO/EPF/06/18 - 7 Griffins Wood Cottages, High Road, Epping – Confirmed without modification – 1^st May 2019.

6.         S106 Agreements

None this week

7.         Changes to Planning Systems

None this week

None this week

It is important to note, that when enforcement action has been authorised, this includes any subsequent action under Part VII of the Town and Country Planning Act 1990, including a prosecution or an injunction.

The notification of decisions taken by individual Portfolio Holders is no longer included in the Council Bulletin.

All members of the Council receive automatic email notification of the publication of each individual Portfolio Holder decision and the call-in period for each decision commences immediately. Members wishing to call-in a decision should complete the attached call-in form and return it to Democratic Services before the expiry of five working days following the publication date of the decision. Members should refer to the Constitution (Article 6 - Overview and Scrutiny) for the rules of call-in.