Friday, 22nd November, 2019 3.45 pm

No. Item

Part A - Forward Diary

Key to abbreviations:




Council Chamber

Cab Off

Cabinet Office


Committee Room 1


Conference Room (1st floor)



Committee Room 2


Chairman of Council’s Office



Members’ Room


Training Room


To be decided


Hemnall Street Offices.


To be noted


Homefield House


To be confirmed


Epping Sports Centre


Other venues are shown in full.


Week One:  25 November 2019 – 1 December 2019



25 November


Audit and Governance Committee



26 November

Member Training – Electronic Expenses Claims - Cancelled



27 November



Briefing – Area Plans Sub-Committee East

Area Planning Sub-Committee East




28 November





29 November





30 November





1 December






Week Two:  2 December 2019 – 8 December 2019



2 December





3 December



Licensing Sub-Committee

Epping Forest Youth Council




4 December



Briefing – Area Plans Sub-Committee West

Area Planning Sub-Committee West




5 December





6 December





7 December





8 December






Week Three:  9 December 2019 – 15 December 2019



9 December


Stronger Place Select Committee



10 December


Chairman’s Christmas Carol Concert



11 December





12 December





13 December





14 December





15 December





Week Four:  16 December 2019 – 22 December 2019



16 December


Waste Management Task & Finish Panel



17 December





18 December



Briefing – Area Plans Sub-Committee South

Area Planning Sub-Committee South




19 December


Council Housebuilding Cabinet Committee



20 December





21 December





22 December





Part B - Essential Information

Committee Management System


The members’ extranet facility for the Modern.Gov system is available at:


Members may wish to save this link on their computer or mobile devices. Queries concerning login and password details for the extranet should be addressed to the Democratic Services Manager.




The Council’s Constitution is available at:


Queries concerning the Constitution should be addressed to the Democratic Services Manager

Part C - General Information


Members Accommodation - The New World

Designs are now being pulled together for the internal fitting out of the refurbished Civic Offices. It is proposed that a group of Members be established to have an input into the design of a new area for their use within the offices. The initial meeting of the Design Group will be on Thursday 19th December at 6.30pm. Should any Member wish to be part of this Design Group then can they please let Kim Partridge, know by Friday 6th December.


PSH Grants and CARE Team

Following a number of resignations in the PSH Grants and CARE Team it is not possible to maintain the current level of service. The vacant posts will be recruited either internally by staff as part of the restructure, or externally if there are no suitable candidates. Until the recruitment process is completed the Team will be unable to assist with the non-emergency elements of the Handyperson Scheme. This includes work like minor plumbing, remedial carpentry, replacing electric bulbs, curtain rails, minor tiling, dripping taps, leaking gutters.


Also, anyone wanting to apply for a discretionary Decent Homes or Small Works Grants will be advised that the Team will be unable to consider an application at this stage; they will be included in an Interested Parties List and will be notified in due course when we are able to pick up the service again.


The team will continue to:

  • Progress existing grants already in the system
  • Receive and progress all new applications for DFGs
  • Receive and progress all Home from Hospital cases
  • Receive and process applications for Gas Safe works
  • Receive and progress the Falls Prevention and Home Safe elements of the Handyperson Scheme.


Please be assured that the full service will be resumed as soon as possible.


(Further information: Sally Devine ext 4149)


Civic Offices - Underground Car Park

The Returning Officer is currently finalising preparations for the Parliamentary Election to be held on 12 December 2019. Part of the underground car park at the Civic Offices will be unavailable from 11 to 13 December 2019 inclusive, to allow Presiding Officers to access the election store to collect and return polling screens and other equipment. This area includes the three parking spaces within the underground car park that are nominally available (although not reserved) for the Chairman of the Council and the Leader of the Council.  These spaces will not be available for parking use for the duration of this period


(Further information: S. Tautzext 4180)


Member Briefing - Whipps Cross Hospital

As part of the work programme for the Overview and Scrutiny Committee for the current municipal year, arrangements have been made for the Redevelopment Director for Whipps Cross Hospital to make a briefing to all members with regard to with regard to the plans of Barts Health NHS Trust for the redevelopment of Whipps Cross.  The briefing will be held from 6.00pm to 7.00pm on 28 January 2020, preceding the meeting of the Overview and Scrutiny Committee that evening.


(Further information: S. Tautz ext 4180)


Cancellation of the Joint FPMCC and Stronger Council Select Committee - 3 December 2019

Please note that the additional Joint FPMCC and Stronger Council Select Committee has now been cancelled and rescheduled for the original date on the 23 January 2020 . This will enable members to consider the complete Fees and Charges for 2020/21 and the Draft Budget including any decisions from the Cabinet on 6 January 2020.


(Further information: R Perrin ext 4532)


Council Housebuilding Cabinet Committee - Next Meeting

The next meeting of the Council Housebuilding Cabinet Committee was due to meet on the 12 December 2019. In agreement with the Chairman this meeting has now been moved to the 19 December 2019 at 7pm in the Council Chamber.


(Further information: Jackie Leither ext 4756)


Task and Finish Panel

At its meeting on 19 November 2019, the Overview and Scrutiny Committee agreed the establishment of a new Task and Finish Panel to undertake a review of existing arrangements to support the viability and regeneration of local high streets. The scope of the work of the Panel will be considered by the Committee at its meeting to be held on 28 January 2020.


In the meantime, any members wishing to join the Task and Finish Panel should advise of such interest as soon as possible. It is likely that the first meeting of the Panel will be held during February 2020.


(Further information: S. Tautz ext 4180)


We are looking to recruit an Armed Forces Champion pdf icon PDF 129 KB

Epping Forest District Council is a signatory to the Essex Community Covenant and already supports the Armed Forces through some of its services.


The Armed Forces Community Covenant is a voluntary statement of mutual support between a civilian community and its local Armed Forces Community.


The purpose of this Community Covenant is to encourage support for the Armed Forces Community working and residing in Essex and to recognise and remember the sacrifices made by members of this Armed Forces Community, particularly those who made the ultimate sacrifice. This includes in-service and ex-service personnel their families and widow(er)s in Essex.


For the Armed Forces community, the Community Covenant encourages the integration of Service life into civilian life and encourages members of the Armed Forces community to help their local community.


For the Council to successfully implement the Covenant we need to set up a core infrastructure which includes identifying a Member Champion who drives this work across the Council.


The purpose of the Champion is to promote and advocate the interests of the Armed Forces Community within the local authority; to act as single point of contact; and to engage with the Armed Forces Community locally to identify key issues of concern.


Ideally the Champion will have an interest in supporting the Armed Forces and be empowered to effect change right across the authority.


Full background details and specific details regarding the role can be found in the attached document.


If you would like to be considered for this position contact Gaby Gold ( directly.


The Armed Forces Champion will have the support of Gaby Gold, the Armed Forces Lead Officer.


(Further information: Gaby Gold ext 4247)


Local Adult Social Care Services

Essex County Council’s Cabinet Member for Health and Adult Social Care, Councillor J. Spence, has confirmed that the Director of Adult Social Care will arrange for relevant officers of Essex County Council to attend the meeting of the Overview and Scrutiny Committee to be held on 28 January 2020. The following overarching themes relating to the adult social care responsibilities of Essex County Council, as agreed at the meeting of the Committee held on 19 November 2019, have been notified to Councillor Spence as the focus of such external scrutiny:


(1)          The criteria applied by Essex County Council for home visits to be made to local residents for the provision of home-based adult social care requirements;

(2)          The types of adult social care services currently being provided within the Epping Forest District, who such services are provided for and who provides the services on behalf of the County Council;

(3)          How issues of isolation within the local population, particularly amongst older residents, are being addressed by the County Council through the provision of local adult social care services;

(4)          How Epping Forest District Council can work effectively with Essex County Council to ensure that local residents with social care requirements are able to remain living in their own homes for as long as possible and how the Council’s current review of the provision of its sheltered housing schemes can support this aspiration;

(5)          The support available from the County Council for residents (and the families of residents) suffering from conditions such as dementia (particularly in the early stages of the condition) and visual impairment, and opportunities for the roll-out of smart home technology to help patients to stay in their own homes for as long as possible;

(6)          How the development of digital technology will support the County Council to provide innovative opportunities to improve local adult social care services, particularly in view of the planned withdrawal of the existing Careline service; and

(7)          How Epping Forest District Council can work effectively with Essex County Council to support the provision of local adult social care services and how the County Council intends to engage with this Council to ensure the best level of service provision to local residents;


If members have any additional issues that they would like to raise with the Director of Adult Social Care at the meeting, please send written notification of such matters to by 29 November 2019.  In accordance with usual practice, notice of all questions and the scope of matters to be raised by members will be provided to Director of Adult Social Care in advance of the meeting.


(Further information: S. Tautz ext 4180)


Chairman's Diary pdf icon PDF 106 KB

Please see attached.

Licensing Act 2003

Please be advised that the Licensing Unit has received the following applications for New Premises Licence made under the Licensing Act 2003 for the premises below:



Applicant name: Gray and Sons Chelmsford Ltd

Address of Premises:  The Cock Tavern, 218 High Street, Ongar, Essex, CM5 9AB


Brief details of the natures of the application:

A full variation to allow the use of the upstairs dining areas for licensable activities, nothing else is changing


Consultation Period From:      20th November 2019 to 17th December 2019


Officer in charge: Debbie Houghton





Applicant name Roger Jeffries


Address of Premises: Abridge Golf & Country Club, Epping Lane, Stapleford Twaney, Romford, Essex, RM4 1ST


Brief details of the natures of the application: Application to vary current premises plan. Moving bar and restaurant into a new extension which is adjoined to the existing building. All other current conditions remain unchanged including opening times.


Consultation Period From: 21st November 2019 – 18th December 2019                             


Officer in charge: Mrs Handan Ibrahim



Please ensure that any comments/objections are received by the Licensing team on or before the consultation end date.


Manager                                                         Kim Tuckey 01992 564034

Licensing Compliance Officer                        Handan Ibrahim 01992564153

Licensing Compliance Officer                        Debbie Houghton 01992564336

Licensing  Compliance Officer                       Hannah Gould 01992564270


1.            Appeals Lodged


EPF/0140/19 – 38 Honey Lane Waltham Abbey Essex EN9 2BS - Demolition of existing dwelling and detached residential annexe. Removal of existing vehicular access and construction of a new residential apartment block containing 14 dwellings (revision to EPF/0530/18) – Alastair Prince ext. 4462 – Written reps


  EPF/0758/19 – 2 Danbury Road Loughton Essex IG10 3AP - Proposed conversion of existing property to x 3 no. flats. (Revision to EPF/1584/18) – Natalie Price ext. 4718 – Written reps – non determination


EPF/1025/19 – 46 Stradbroke Drive Chigwell Essex IG7 5QZ - Proposed sub-division of the second floor flat to 2 flats, revised layout of basement and revised parking layout. (Amendment to decision reference EPF/0973/17. Number of flats would be increased from 5 to 6. *AMENDED DESCRIPTION* - Sukdeep Jhooti ext. 4298 – Written reps


EPF/1032/19 and LB/EPF/1036/19 – Land to the rear of the Stables Houblons Hill Coopersale CM16 7QL - A new residential dwelling along with the demolition of derelict glasshouse structures and alterations to the historic garden wall – Caroline Brown ext. 4182 – Public Enquiry


EPF/1055/19 – 11 Kendal Avenue Epping Essex CM16 4PW - A new detached four bedroom house to the rear of the site, including a raised driveway with a detached garage (Revised application to EPF/3165/18) – Mo Rahman ext. 4415 – Written reps


EPF/1748/19 – 81 High Road Buckhurst Hill Essex IG9 5SN - Extension to existing basement, 2.5m rear two storey extension, infill extension at first floor, enlargement and alterations to the roof form to facilitate creation of additional 3 x bedroom flats including 4 x bicycle parking spaces, bin storage area, landscaping and re-provision of retail floor space – Ian Ansell ext. 4481 – Written reps


  EPF/2881/18 – 76 Algers Road Loughton Essex IG10 4NF - Demolition of existing dwelling and replacement with a new building consisting of 3 x 1 bed and 3 x 2 bed apartments – Marie-Claire Tovey ext. 4414 – Written reps


2.         Forthcoming Planning Inquiries/Hearings -


Hearing 3 December 2019 - EPF/0584/19 – Thistle Dew Hoe Lane Nazeing Essex EN9 2RN - Re-use of an agricultural workers dwelling as a residential dwelling at Thistle Dew, Hoe Lane, Nazeing, Essex EN9 2RN without complying with Condition 2 attached to planning permission Ref EPF/691/83 dated 05 January 1984


Hearing – 28 January 2020 – EPF/1649/17 - White Rose Curtis Mill Lane Stapleford Abbotts Essex  RM4 1HS - Material change in use of land to provide for stationing of caravans for residential occupation by Gypsy family with associated hardstanding, fencing/gate, septic tank, gas tank (retrospective) – Sukhdeep Jhooti ext. 4298


3.            Enforcement Appeals


None this week


4.            Appeal Decisions


EPF/0265/19 – Land adj. to Ninnings Middle Street Nazeing EN9 2LH - Outline application for erection of up to x 7 no. dwellings with new vehicular access – Dismissed


EPF/1014/19 – 21 The Crescent Loughton Essex IG10 4PY - Proposed first floor extension to create new bedrooms, bedroom within new roof space and a new entrance porch (Revised application to EPF/0050/19) – Dismissed


5.         Tree Preservation Orders


None this week


6.         S106 Agreements


None this week


7.         Changes to Planning Systems


None this week

Portfolio Holder Decisions pdf icon PDF 11 KB

The notification of decisions taken by individual Portfolio Holders is no longer included in the Council Bulletin.


All members of the Council receive automatic email notification of the publication of each individual Portfolio Holder decision and the call-in period for each decision commences immediately. Members wishing to call-in a decision should complete the attached call-in form and return it to Democratic Services before the expiry of five working days following the publication date of the decision. Members should refer to the Constitution (Article 6 - Overview and Scrutiny) for the rules of call-in.