Agenda

Key to abbreviations:

Other venues are shown in full.

Committee Management System

The members’ extranet facility for the Modern.Gov system is available at:

https://eppingforestextranet.moderngov.co.uk/extranet

Members may wish to save this link on their computer or mobile devices. Queries concerning login and password details for the extranet should be addressed to the Democratic Services Manager.

Constitution

The Council’s Constitution is available at:

https://rds.eppingforestdc.gov.uk/ieListMeetings.aspx?CId=638&Info=1

Queries concerning the Constitution should be addressed to the Democratic Services Manager

Designs are now being pulled together for the internal fitting out of the refurbished Civic Offices. It is proposed that a group of Members be established to have an input into the design of a new area for their use within the offices. The initial meeting of the Design Group will be on Thursday 19^th December at 6.30pm. Should any Member wish to be part of this Design Group then can they please let Kim Partridge, kpartridge@eppingforestdc.gov.uk know by Friday 6^th December.

Following a number of resignations in the PSH Grants and CARE Team it is not possible to maintain the current level of service. The vacant posts will be recruited either internally by staff as part of the restructure, or externally if there are no suitable candidates. Until the recruitment process is completed the Team will be unable to assist with the non-emergency elements of the Handyperson Scheme. This includes work like minor plumbing, remedial carpentry, replacing electric bulbs, curtain rails, minor tiling, dripping taps, leaking gutters.

Also, anyone wanting to apply for a discretionary Decent Homes or Small Works Grants will be advised that the Team will be unable to consider an application at this stage; they will be included in an Interested Parties List and will be notified in due course when we are able to pick up the service again.

The team will continue to:

• Progress existing grants already in the system
• Receive and progress all new applications for DFGs
• Receive and progress all Home from Hospital cases
• Receive and process applications for Gas Safe works
• Receive and progress the Falls Prevention and Home Safe elements of the Handyperson Scheme.

Please be assured that the full service will be resumed as soon as possible.

(Further information: Sally Devine ext 4149)

The Returning Officer is currently finalising preparations for the Parliamentary Election to be held on 12 December 2019. Part of the underground car park at the Civic Offices will be unavailable from 11 to 13 December 2019 inclusive, to allow Presiding Officers to access the election store to collect and return polling screens and other equipment. This area includes the three parking spaces within the underground car park that are nominally available (although not reserved) for the Chairman of the Council and the Leader of the Council.  These spaces will not be available for parking use for the duration of this period

(Further information: S. Tautzext 4180)

As part of the work programme for the Overview and Scrutiny Committee for the current municipal year, arrangements have been made for the Redevelopment Director for Whipps Cross Hospital to make a briefing to all members with regard to with regard to the plans of Barts Health NHS Trust for the redevelopment of Whipps Cross.  The briefing will be held from 6.00pm to 7.00pm on 28 January 2020, preceding the meeting of the Overview and Scrutiny Committee that evening.

(Further information: S. Tautz ext 4180)

Please note that the additional Joint FPMCC and Stronger Council Select Committee has now been cancelled and rescheduled for the original date on the 23 January 2020 . This will enable members to consider the complete Fees and Charges for 2020/21 and the Draft Budget including any decisions from the Cabinet on 6 January 2020.

(Further information: R Perrin ext 4532)

The next meeting of the Council Housebuilding Cabinet Committee was due to meet on the 12 December 2019. In agreement with the Chairman this meeting has now been moved to the 19 December 2019 at 7pm in the Council Chamber.

(Further information: Jackie Leither ext 4756)

At its meeting on 19 November 2019, the Overview and Scrutiny Committee agreed the establishment of a new Task and Finish Panel to undertake a review of existing arrangements to support the viability and regeneration of local high streets. The scope of the work of the Panel will be considered by the Committee at its meeting to be held on 28 January 2020.

In the meantime, any members wishing to join the Task and Finish Panel should advise democraticservices@eppingforestdc.gov.uk of such interest as soon as possible. It is likely that the first meeting of the Panel will be held during February 2020.

(Further information: S. Tautz ext 4180)

Epping Forest District Council is a signatory to the Essex Community Covenant and already supports the Armed Forces through some of its services.

The Armed Forces Community Covenant is a voluntary statement of mutual support between a civilian community and its local Armed Forces Community.

The purpose of this Community Covenant is to encourage support for the Armed Forces Community working and residing in Essex and to recognise and remember the sacrifices made by members of this Armed Forces Community, particularly those who made the ultimate sacrifice. This includes in-service and ex-service personnel their families and widow(er)s in Essex.

For the Armed Forces community, the Community Covenant encourages the integration of Service life into civilian life and encourages members of the Armed Forces community to help their local community.

For the Council to successfully implement the Covenant we need to set up a core infrastructure which includes identifying a Member Champion who drives this work across the Council.

The purpose of the Champion is to promote and advocate the interests of the Armed Forces Community within the local authority; to act as single point of contact; and to engage with the Armed Forces Community locally to identify key issues of concern.

Ideally the Champion will have an interest in supporting the Armed Forces and be empowered to effect change right across the authority.

Full background details and specific details regarding the role can be found in the attached document.

If you would like to be considered for this position contact Gaby Gold (ggold@eppingforestdc.gov.uk) directly.

The Armed Forces Champion will have the support of Gaby Gold, the Armed Forces Lead Officer.

(Further information: Gaby Gold ext 4247)

Essex County Council’s Cabinet Member for Health and Adult Social Care, Councillor J. Spence, has confirmed that the Director of Adult Social Care will arrange for relevant officers of Essex County Council to attend the meeting of the Overview and Scrutiny Committee to be held on 28 January 2020. The following overarching themes relating to the adult social care responsibilities of Essex County Council, as agreed at the meeting of the Committee held on 19 November 2019, have been notified to Councillor Spence as the focus of such external scrutiny:

(1)          The criteria applied by Essex County Council for home visits to be made to local residents for the provision of home-based adult social care requirements;

(2)          The types of adult social care services currently being provided within the Epping Forest District, who such services are provided for and who provides the services on behalf of the County Council;

(3)          How issues of isolation within the local population, particularly amongst older residents, are being addressed by the County Council through the provision of local adult social care services;

(4)          How Epping Forest District Council can work effectively with Essex County Council to ensure that local residents with social care requirements are able to remain living in their own homes for as long as possible and how the Council’s current review of the provision of its sheltered housing schemes can support this aspiration;

(5)          The support available from the County Council for residents (and the families of residents) suffering from conditions such as dementia (particularly in the early stages of the condition) and visual impairment, and opportunities for the roll-out of smart home technology to help patients to stay in their own homes for as long as possible;

(6)          How the development of digital technology will support the County Council to provide innovative opportunities to improve local adult social care services, particularly in view of the planned withdrawal of the existing Careline service; and

(7)          How Epping Forest District Council can work effectively with Essex County Council to support the provision of local adult social care services and how the County Council intends to engage with this Council to ensure the best level of service provision to local residents;

If members have any additional issues that they would like to raise with the Director of Adult Social Care at the meeting, please send written notification of such matters to democraticservices@eppingforestdc.gov.uk by 29 November 2019.  In accordance with usual practice, notice of all questions and the scope of matters to be raised by members will be provided to Director of Adult Social Care in advance of the meeting.

(Further information: S. Tautz ext 4180)

Please see attached.

Please be advised that the Licensing Unit has received the following applications for New Premises Licence made under the Licensing Act 2003 for the premises below:

Please ensure that any comments/objections are received by the Licensing team on or before the consultation end date.

Manager                                                         Kim Tuckey 01992 564034

Licensing Compliance Officer                        Handan Ibrahim 01992564153

Licensing Compliance Officer                        Debbie Houghton 01992564336

Licensing  Compliance Officer                       Hannah Gould 01992564270

1.            Appeals Lodged

EPF/0140/19 – 38 Honey Lane Waltham Abbey Essex EN9 2BS - Demolition of existing dwelling and detached residential annexe. Removal of existing vehicular access and construction of a new residential apartment block containing 14 dwellings (revision to EPF/0530/18) – Alastair Prince ext. 4462 – Written reps

  EPF/0758/19 – 2 Danbury Road Loughton Essex IG10 3AP - Proposed conversion of existing property to x 3 no. flats. (Revision to EPF/1584/18) – Natalie Price ext. 4718 – Written reps – non determination

EPF/1025/19 – 46 Stradbroke Drive Chigwell Essex IG7 5QZ - Proposed sub-division of the second floor flat to 2 flats, revised layout of basement and revised parking layout. (Amendment to decision reference EPF/0973/17. Number of flats would be increased from 5 to 6. *AMENDED DESCRIPTION* - Sukdeep Jhooti ext. 4298 – Written reps

EPF/1032/19 and LB/EPF/1036/19 – Land to the rear of the Stables Houblons Hill Coopersale CM16 7QL - A new residential dwelling along with the demolition of derelict glasshouse structures and alterations to the historic garden wall – Caroline Brown ext. 4182 – Public Enquiry

EPF/1055/19 – 11 Kendal Avenue Epping Essex CM16 4PW - A new detached four bedroom house to the rear of the site, including a raised driveway with a detached garage (Revised application to EPF/3165/18) – Mo Rahman ext. 4415 – Written reps

EPF/1748/19 – 81 High Road Buckhurst Hill Essex IG9 5SN - Extension to existing basement, 2.5m rear two storey extension, infill extension at first floor, enlargement and alterations to the roof form to facilitate creation of additional 3 x bedroom flats including 4 x bicycle parking spaces, bin storage area, landscaping and re-provision of retail floor space – Ian Ansell ext. 4481 – Written reps

  EPF/2881/18 – 76 Algers Road Loughton Essex IG10 4NF - Demolition of existing dwelling and replacement with a new building consisting of 3 x 1 bed and 3 x 2 bed apartments – Marie-Claire Tovey ext. 4414 – Written reps

2.         Forthcoming Planning Inquiries/Hearings -

Hearing 3 December 2019 - EPF/0584/19 – Thistle Dew Hoe Lane Nazeing Essex EN9 2RN - Re-use of an agricultural workers dwelling as a residential dwelling at Thistle Dew, Hoe Lane, Nazeing, Essex EN9 2RN without complying with Condition 2 attached to planning permission Ref EPF/691/83 dated 05 January 1984

Hearing – 28 January 2020 – EPF/1649/17 - White Rose Curtis Mill Lane Stapleford Abbotts Essex  RM4 1HS - Material change in use of land to provide for stationing of caravans for residential occupation by Gypsy family with associated hardstanding, fencing/gate, septic tank, gas tank (retrospective) – Sukhdeep Jhooti ext. 4298

3.            Enforcement Appeals

None this week

4.            Appeal Decisions

EPF/0265/19 – Land adj. to Ninnings Middle Street Nazeing EN9 2LH - Outline application for erection of up to x 7 no. dwellings with new vehicular access – Dismissed

EPF/1014/19 – 21 The Crescent Loughton Essex IG10 4PY - Proposed first floor extension to create new bedrooms, bedroom within new roof space and a new entrance porch (Revised application to EPF/0050/19) – Dismissed

5.         Tree Preservation Orders

None this week

6.         S106 Agreements

None this week

7.         Changes to Planning Systems

None this week

The notification of decisions taken by individual Portfolio Holders is no longer included in the Council Bulletin.

All members of the Council receive automatic email notification of the publication of each individual Portfolio Holder decision and the call-in period for each decision commences immediately. Members wishing to call-in a decision should complete the attached call-in form and return it to Democratic Services before the expiry of five working days following the publication date of the decision. Members should refer to the Constitution (Article 6 - Overview and Scrutiny) for the rules of call-in.