Friday, 6th December, 2019 3.17 pm

No. Item

Part A - Forward Diary

Key to abbreviations:




Council Chamber

Cab Off

Cabinet Office


Committee Room 1


Conference Room (1st floor)



Committee Room 2


Chairman of Council’s Office



Members’ Room


Training Room


To be decided


Hemnall Street Offices.


To be noted


Homefield House


To be confirmed


Epping Sports Centre


Other venues are shown in full.


Week One:  9 December 2019 – 15 December 2019



9 December



Executive Briefing

Stronger Place Select Committee




10 December


Chairman’s Christmas Carol Concert



11 December





12 December





13 December





14 December





15 December





Week Two:  16 December 2019 – 22 December 2019



16 December


Waste Management Task & Finish Panel



17 December





18 December



Briefing – Area Plans Sub-Committee South

Area Planning Sub-Committee South




19 December


Council Housebuilding Cabinet Committee



20 December





21 December





22 December






Week Three:  23 December 2019 – 29 December 2019



23 December



24 December

Civic Offices Close at Midday


25 December

Civic Offices Closed


26 December

Civic Offices Closed


27 December

Civic Offices Closed


28 December

Civic Offices Closed


29 December

Civic Offices Closed


Week Four:  30 December 2019 – 5 January 2020



30 December


Civic Offices Closed



31 December


Civic Offices Closed


1 January





2 January





3 January





4 January





5 January





Part B - Essential Information

Committee Management System


The members’ extranet facility for the Modern.Gov system is available at:


Members may wish to save this link on their computer or mobile devices. Queries concerning login and password details for the extranet should be addressed to the Democratic Services Manager.




The Council’s Constitution is available at:


Queries concerning the Constitution should be addressed to the Democratic Services Manager

Part C - General Information


Members Shared Apple ID

It has recently been brought to our attention that the username and password is not working for the Shared Apple ID. If you wish to use the Share Cllr Apple ID on your IPads please see the new details below.


ID Account:

The new Shared Apple ID password is now: Chambers20!


(Further information: Louise Warren ext 2433)


2020 Tenant Satisfaction Survey

The Housing and Property Service is conducting a satisfaction survey of council tenants across the district. The survey includes general questions to assess the overall opinion of our landlord services, and questions on important issues, such as satisfaction with the housing repairs service.


We have asked independent research consultant ‘Acuity’ to carry out a telephone survey on our behalf. The survey will run for three weeks, commencing around 22 January, contacting a random sample of tenants. All tenants will have received a survey pre-notification letter a week beforehand and any information given is confidential. To encourage participation, we are offering a £200 voucher prize draw incentive.


The survey results will help us to identify areas we need to focus on for improvement, establish important trends and keep up-to-date with the opinions of our tenants. Many councils and housing associations carry out these surveys, and we all use a similar method so we can compare our results.


Copies of the survey questions are available from the Housing Strategy Team. For further details please contact or ext 4041.


November E-Brief from North Essex Parking Partnership

The North Essex Parking Partnership has issued its latest Councillor E-brief newsletter - see below or here.


Members' Room

With the agreement of the Leader of the Council, the Members’ Room  will be in use from 13.00 to 14.00 on 5 and 12  December 2019, for the purpose of holding ‘Revive’ sessions for staff.


(Further information: S. Tautz ext 4180)


All Things Digital

We are working in partnership with Age UK and an IT company called Cognizant to bring an exciting new initiative to Pelly Court, Sheltered Housing Scheme called “All things digital”.

The purpose of this is to engage with older people from Pelly Court and the wider community in the comfort of Pelly Court hall and assist them to embrace technology and improve their IT skills.


Those that attend have an opportunity to spend time with a volunteer from Cognizant who will help with a wide variety of queries with mobile phones, laptops, tablets and digital cameras. 1-2-1 sessions are also available enabling people to gain a better understanding of digital technology and it’s many benefits.


There is no charge for this service, sessions are very informal with tea and coffee available. Even if people do not have a digital device they can still come along and have a cup of tea and a chat.


We had 10 people attended our first session on 27th November., They felt the volunteers were really helpful and patient, the overall feedback was very positive.


We are holding a further session at Pelly Court hall on 11th December between 10am – 12pm, you are more than welcome to pop along and see for yourself how we are helping older people gain confidence and improve their understanding of digital technology.


(Further information:  Denise Pegler ext 4372)


ECC briefing on the Essex Record Office pdf icon PDF 192 KB

Please see attached.


Introducing the Essex Energy Switch 2019

Epping Forest District Council will be part of the Essex Energy Switch (EES) 2019. This is a county-wide collective energy switching campaign launched in 2014 and designed to help Essex residents cut their gas and electricity bills. The scheme is run in partnership with iChoosr, a national company, who manage the online registration, auction and offer. Essex County Council (ECC) is responsible for promoting the scheme each winter to Essex residents.


The Council recognises that some householders across the District are struggling to pay for their energy supplies and this scheme is one way of addressing the issue. It demonstrates that in partnership with ECC we can make a positive difference to the lives of residents and communities.


This is in keeping with Councils commitment to help more residents benefit from cost effective energy and reduce our carbon emissions. Further information can be found in the Home Energy Conservation Act 1995 (as amended) Progress Report on the Council website.


The EES is a collective switching process. Collective switching occurs when a group of like-minded consumers band together to negotiate a better deal – the more people that register, the bigger the potential there is to save. The iChoosr approach to collective switching is less complex and less time consuming than ‘going it alone’ and it’s all without any obligation. The key dates for the winter campaign 2019/20 are:


3 December 2019 – Registration launch

11 February 2020 – Auction

25 February 2020 – Offers

24 March 2020 – Closure


Registration is open from 3 December 2019 to 10 February 2020; the auction takes place on 11 February 2020 and the offer letters to registrants are sent out from the 25 February 2020.


Once registration has closed, energy providers will bid against one another to obtain the custom of those who have registered. The winning bidder will be whichever company offers the best prices. This is a great opportunity for busy people who don’t have time to hunt around for the best offer. It is free to register for the Energy Switch and registrants are under no obligation to switch current providers.


The prices offered will be based on the number of residents who register. This means that the more people who register their interest, the better the deal offered and in turn, the opportunity to cut down on energy costs.


The process is quick, easy and to find out more and register for the Energy Switch visit (which direct residents to the iChoosr landing page).


This is a great opportunity for busy people who don’t have time to hunt around for the best offer. It is free to register for the Energy Switch and registrants are under no obligation to switch current providers.


The prices offered will be based on the number of residents who register. This means that the more people who register their interest, the better the deal offered and in turn, the opportunity to cut down on energy costs.


The process is quick, easy  ...  view the full agenda text for item 7.


Chairman's Diary pdf icon PDF 104 KB

Please see attached.

Licensing Act 2003

None this week


1.            Appeals Lodged


EPF/1111/19 – Wyldingtree 66 The Plain Epping Essex CM16 6TW - Demolition of existing chalet bungalow and construction of 2 x pairs of semi-detached houses with associated parking and gardens – Written reps – Sukhi Dhadwar ext. 4597


2.         Forthcoming Planning Inquiries/Hearings -


Hearing 3 December 2019 - EPF/0584/19 – Thistle Dew Hoe Lane Nazeing Essex EN9 2RN - Re-use of an agricultural workers dwelling as a residential dwelling at Thistle Dew, Hoe Lane, Nazeing, Essex EN9 2RN without complying with Condition 2 attached to planning permission Ref EPF/691/83 dated 05 January 1984


Hearing – 28 January 2020 – EPF/1649/17 - White Rose Curtis Mill Lane Stapleford Abbotts Essex  RM4 1HS - Material change in use of land to provide for stationing of caravans for residential occupation by Gypsy family with associated hardstanding, fencing/gate, septic tank, gas tank (retrospective) – Sukhdeep Jhooti ext. 4298


3.            Enforcement Appeals


None this week


4.            Appeal Decisions


EPF/0157/19 – Ivy House Coopersale Lane Theydon Bois CM16 7NT - Application for a Lawful Development Certificate for proposed erection of wall and gates (Revised application to EPF/2917/18) – Withdrawn


EPF/0189/19 – Land at Potash Road Matching Green CM17 0RN - Erection of 2 no. dwellinghouses (Revised Design 2) including removal of existing underground storage tanks. (Revised application to EPF/2756/18) – Dismissed


EPF/0983/19 – 11 Marconi Bungalows High Road North Weald CM16 6EQ - Proposed vehicular access to the front of the property – Dismissed


5.         Tree Preservation Orders


None this week


6.         S106 Agreements


None this week


7.         Changes to Planning Systems


None this week

Portfolio Holder Decisions pdf icon PDF 11 KB

The notification of decisions taken by individual Portfolio Holders is no longer included in the Council Bulletin.


All members of the Council receive automatic email notification of the publication of each individual Portfolio Holder decision and the call-in period for each decision commences immediately. Members wishing to call-in a decision should complete the attached call-in form and return it to Democratic Services before the expiry of five working days following the publication date of the decision. Members should refer to the Constitution (Article 6 - Overview and Scrutiny) for the rules of call-in.