Agenda

Bulletin
Friday, 21st February, 2020 2.45 pm

Items
No. Item

Part A - Forward Diary

Key to abbreviations:

 

                                     

CC     

Council Chamber

Cab Off

Cabinet Office

CR1    

Committee Room 1

CONF

Conference Room (1st floor)

 

CR2    

Committee Room 2

CH OFF

Chairman of Council’s Office

 

MR

Members’ Room

TR RM

Training Room

TBD

To be decided

HEM

Hemnall Street Offices.

TBN    

To be noted

HH

Homefield House

TBC 

To be confirmed

ESC

Epping Sports Centre

 

Other venues are shown in full.


 

















Week One:  24 February 2020 – 1 March 2020

 

Monday

24 February

6.30pm

 

7.00pm

Cooperation for Sustainable Development Member Board

Local High Streets Task and Finish Panel

CR1

 

CR2

Tuesday

25 February

6.00pm

 

7.30pm

Member Briefing - Essex Police, Fire & Crime Commissioner

Council

CC

 

CC

Wednesday

26 February

6.30pm

7.30pm

Briefing - Area Planning Sub Committee South

Area Planning Sub Committee South

CR1

CC

Thursday

27 February

 

 

 

Friday

28 February

 

 

 

Saturday

29 February

 

 

 

Sunday

1 March

 

 

 

 

















Week Two:  2 March 2020 – 8 March 2020

 

Monday

2 March

7.00pm

Standards Committee

CR1

Tuesday

3 March

10.00am

7.00pm

7.00pm

Licensing Sub-Committee

Waste Management Task & Finish Panel

Epping Forest Youth Council

CC

CR1

CC

Wednesday

4 March

6.30pm

7.30pm

Briefing - Area Planning Sub Committee East

Area Planning Sub Committee East

CR1

CC

Thursday

5 March

 

 

 

Friday

6 March

 

 

 

Saturday

7 March

 

 

 

Sunday

8 March

 

 

 

 

 


 
















Week Three:  9 March 2020 – 15 March 2020

 

Monday

9 March

 

11.30am

2.30pm

7.30pm

 

 

Councillor Portal Demonstration

Licensing Committee

Joint Meeting of Overview & Scrutiny Chairmen & Vice-Chairmen

CC

CC

CR1

Tuesday

10 March

6.00pm

Executive Briefing

CR1

Wednesday

11 March

5.30pm

6.30pm

7.30pm

Councillor Portal Demonstration

Briefing - Area Planning Sub Committee West

Area Planning Sub Committee West

CC

CR1

CC

Thursday

12 March

7.00pm

7.00pm

Constitution Working Group

Council Housebuilding Cabinet Committee

CR2

CC

Friday

13 March

 

 

 

Saturday

14 March

 

 

 

Sunday

15 March

 

 

 

 
















Week Four:  16 March 2020 – 21 March 2020

 

Monday

16 March

7.30pm

Local Councils' Liaison Committee

CC

Tuesday

17 March

7.30pm

Overview & Scrutiny Committee

 

CC

Wednesday

17 March

7.30pm

District Development Management Committee

CC

Thursday

18 March

2.00pm

 

7.00pm

Leisure Management Contract Partnership Board

Local High Streets Task and Finish Panel

CR1

 

CR2

Friday

19 March

 

 

 

Saturday

20 March

 

 

 

Sunday

21 March

 

 

 

 

Part B - Essential Information

Committee Management System

 

The members’ extranet facility for the Modern.Gov system is available at:

 

https://eppingforestextranet.moderngov.co.uk/extranet

 

Members may wish to save this link on their computer or mobile devices. Queries concerning login and password details for the extranet should be addressed to the Democratic Services Manager.

 

Constitution

 

The Council’s Constitution is available at:

 

https://rds.eppingforestdc.gov.uk/ieListMeetings.aspx?CId=638&Info=1

 

Queries concerning the Constitution should be addressed to the Democratic Services Manager

Part C - General Information

1.

Joint Meeting of Development Management Chairmen & Vice-Chairmen

Would Members please be aware that, with the agreement of the Chairman, the Joint Meeting of Development Management Chairmen & Vice-Chairmen has been moved from Thursday 5 March 2020 to Tuesday 31 March 2020.

 

(Further Information: Gary Woodhall ext 4470)

2.

Election Count Arrangements May 2020

Election Count Arrangements May 2020

 

Dear Members,

 

The decision to move the early May Bank Holiday from Monday 4 May to Friday 8 May, has prompted a review of our count arrangements by the Elections Planning Group. In summary there are three main sets of elections on 7 May.

 

Thursday 7 May 2020

 

1.    District Council – approximately 21 wards

2.    Town and Parish Council – potentially 14 Councils with multiple candidates elected (Grass Skirts)

3.    Police, Fire and Crime Commissioner – Single Transferable Vote

 

We expect some of the Town and Parish Council elections to be contested. There is the possibility of additional by-elections for District and County. Our arrangements also have to dovetail with the overall plan for the PFCC coordinated by Colchester Borough Council.

 

The PFCC elections require the full district-wide complement of 80 Polling Stations, open from 7am to 10pm as usual (with the proviso that stations may remain open a little longer for anyone in the queue to vote at 10pm). Some polling stations will have multiple elections and large numbers of ballot papers with consequential impact on the complexity of the verification process.

 

Any attempt to hold verification and count straight after polls close at 10pm would therefore entail a very complex process long into the following morning of Bank Holiday Friday. In the interests of the staff, count accuracy and respect for the Bank Holiday marking the 75th Anniversary of VE Day, we have therefore decided to postpone the verification and main count processes until Saturday and Sunday. Ballot boxes will therefore be closed and transported to a secure location for storage.

 

Saturday 9 May 2020

 

Count staff will convene at Debden Park School Count Centre at 9am for:

 

1.    Verification of

District Council Wards

Town and Parish Councils

PFCC

Any by-elections

 

            Verification results of the PFCC ballot will be forwarded to Colchester Borough Council.

 

2.    Subject to successful completion of the verification process, we anticipate counting to begin between 1 and 2pm for

 

District Council Wards

Town and Parish Councils

Any by-elections

 

Once all the election results for Saturday have been declared, staff will be released. The remaining uncounted votes for the PFCC will be sealed and transported back to secure overnight storage.

 

Sunday 10 May 2020

 

Staff reconvene for the completion of the PFCC count starting at 1pm on Sunday in accordance with the conditions set down by Colchester Borough Council.

 

In normal circumstances I would endeavour to deliver all the results (verification and count) straight after polls close on Thursday night. However, I hope that in the exceptional circumstances, you will agree that the arrangements outlined above are the most sensible and practical way of delivering the results on this occasion.

 

Further information including our normal arrangements for attendance by candidates and agents will be issued through the Elections Office nearer the time.

 

Thank you.

 

Georgina Blakemore

(Acting) Returning Officer – and Chief Executive

 

3.

Councillor Portal Demonstration

Members are invited to a demonstration of the new Councillor Portal.

 

These demonstrations will take place on t is the 9 March 11.30-12.30 with a repeat session on 11 of March is 5.30 to 6.30pm. These sessions will take place in the Council Chamber.

 

Please confirm your attendance to Kim Partridge, kpartridge@eppingforestdc.gov.uk

4.

Members Accommodation Workshop

You are invited to an Accommodation Workshop on Thursday 27 February at 18.30 to receive an update on the progress made on this project. You will also have the opportunity to discuss the options for meeting venues during the accommodation refurbishment decant period.  Officers will also be seeking members’ views and input into the design of the member area/facilities of the newly refurbished Civic Offices.

 

Sacha Jevans - Interim Strategic Director, Rob Pavey - Service Director (Customer Services) and Alison Girdiefski - Accommodation Project Consultant will be at the workshop.

5.

Joint Meeting of Overview & Scrutiny Chairmen and Vice-Chairmen - change of date

Will members please note that the date of the next meeting will now be held on Monday 9 March at 19.30. This is because the meeting would have clashed with an Exec Briefing scheduled for the evening of Tuesday 10 March. Apologies for any inconvenience caused.

 

(Further information: Vivienne Messenger ext 4265)

6.

Essex County Council: Work to begin on vital new Harlow junction pdf icon PDF 194 KB

Please see attached.

7.

ESSEX MURDER DETECTIVES ARE THE FOCUS OF MAJOR NEW BBC TWO DOCUMENTARY pdf icon PDF 240 KB

Please see attached.

8.

Chairman's Diary

None this week

Licensing Act 2003

None this week

PLANNING

1.            Appeals Lodged

 

None this week 

 

2.         Forthcoming Planning Inquiries/Hearings -

 

Hearing – 8th and 9th July 2020 – EPF/3174/18 – Old Epping Laundry Site Bower Hill Epping CM16 7AD - Demolition of existing buildings and the erection of 58 no. residential units split between four blocks, along with internal landscaping and associated car and cycle parking – Sukhi Dhadwar ext. 4597

 

3.            Enforcement Appeals

 

None this week

 

4.            Appeal Decisions

 

EPF/1263/19 – Hainault Hall 173 Lambourne Road Chigwell Essex IG7 6JU - Variation of Condition 3: (Approved Plan Numbers) on planning permission EPF/0348/18 (Retention of height of rear pool building with incorporation of roof light windows, excavation of pool building by 1.2m to create mezzanine floor above pool, alterations to and raising of roof of existing garage building, and formation of basement in existing garage building to be used as a gym with rooms above). Variations required are: to remove the 1.2 m basement excavation underneath the pool and garage buildings, to increase the ridge height of the pool building by 750mm and to introduce additional roof lights to side elevation 2 – Allowed with conditions

 

EPF/1388/19 - Hainault Hall 173 Lambourne Road Chigwell Essex IG7 6JU -Variation of Condition 5: (Approved Plan Numbers) on planning permission EPF/0349/18 (Grade II listed building application for retention of height of rear pool building with incorporation of roof light windows, excavation of pool building by 1.2m to create mezzanine floor above pool, alterations to and raising of roof of existing garage building, and formation of basement in existing garage building to be used as a gym with rooms above). Variations required are: to remove the 1.2 m basement excavation underneath the pool and garage buildings, to increase the ridge height of the pool building by 750mm and to introduce additional roof lights to side elevation 2 – No further action

 

EPF/1403/19 – 33 Amberley Road Buckhurst Hill Essex IG9 5QW - Proposed enlargement of front gable to no. 33 and enlargement of gable to the new approved dwelling (ref: EPF1426/17) adjacent to no. 33 Amberley Road – Dismissed

 

EPF/1574/19 – 38 Woolhampton Way Chigwell Essex IG7 4QH - Proposed single and part double storey rear extension with part demolition of the existing garage – Allowed with conditions

 

EPF/2215/18 – Honeysuckle Cottage Curtis Mill Lane Stapleford Abbotts RM4 1HS - The erection of a one and a half storey dwelling attached to the listed building by a glazed link - Dismissed

 

EPF/2221/18 – Honeysuckle Cottage Curtis Mill Lane Stapleford Abbotts RM4 1HS - Grade II Listed Building application for erection of one and a half storey dwelling attached by glazed link - Dismissed

 

5.         Tree Preservation Orders

 

None this week

 

6.         S106 Agreements

 

None this week

 

7.         Changes to Planning Systems

 

None this week

Portfolio Holder Decisions pdf icon PDF 11 KB

The notification of decisions taken by individual Portfolio Holders is no longer included in the Council Bulletin.

 

All members of the Council receive automatic email notification of the publication of each individual Portfolio Holder decision and the call-in period for each decision commences immediately. Members wishing to call-in a decision should complete the attached call-in form and return it to Democratic Services before the expiry of five working days following the publication date of the decision. Members should refer to the Constitution (Article 6 - Overview and Scrutiny) for the rules of call-in.