Agenda

Bulletin
Thursday, 30th April, 2020 12.42 pm

Items
No. Item

Part A - Forward Diary

Key to abbreviations:

 

                                     

CC     

Council Chamber

Cab Off

Cabinet Office

CR1    

Committee Room 1

CONF

Conference Room (1st floor)

 

CR2    

Committee Room 2

CH OFF

Chairman of Council’s Office

 

MR

Members’ Room

TR RM

Training Room

TBD

To be decided

HEM

Hemnall Street Offices.

TBN    

To be noted

HH

Homefield House

TBC 

To be confirmed

VM

Virtual Meeting

 

Other venues are shown in full.


 


















Week One:  4 May 2020 – 10 May 2020

 

Monday

4 May

 

 

 

Tuesday

5 May

7.00pm

Epping Forest Youth Council

CC

Wednesday

6 May

 

 

 

Thursday

7 May

 

 

 

Friday

8 May

 

 

 

Saturday

9 May

 

 

 

Sunday

10 May

 

 

 

 

















Week Two:  11 May 2020 – 17 May 2020

 

Monday

11 May

 

 

 

Tuesday

12 May

6.00pm

Executive Briefing

CR1

Wednesday

13 May

6.30pm

7.30pm

Briefing - Area Planning Sub Committee West

Area Planning Sub Committee West

CR1

CC

Thursday

14 May

7.00pm

7.00pm

Appointments Panel

Local High Street Task and Finish Panel

CR1

CR2

Friday

15 May

 

 

 

Saturday

16 May

 

 

 

Sunday

17 May

 

 

 

 


 

















Week Three:  18 May 2020 – 24 May 2020

 

Monday

18 May

 

 

 

Tuesday

19 May

 

 

 

Wednesday

20 May

 

 

 

Thursday

21 May

6.00pm

7.30pm

Executive Briefing

Council

CR1

CC

Friday

22 May

 

 

 

Saturday

23 May

 

 

 

Sunday

24 May

 

 

 

 

















Week Four:  25 May 2020 – 31 May 2020

 

Monday

25 May

 

 

 

Tuesday

26 May

 

 

 

Wednesday

27 May

7.30pm

District Development Management Committee

CC

Thursday

28 May

 

 

 

Friday

29 May

 

 

 

Saturday

30 May

 

 

 

Sunday

31 May

 

 

 

 

Part B - Essential Information

Committee Management System

 

The members’ extranet facility for the Modern.Gov system is available at:

 

https://eppingforestextranet.moderngov.co.uk/extranet

 

Members may wish to save this link on their computer or mobile devices. Queries concerning login and password details for the extranet should be addressed to the Democratic Services Manager.

 

Constitution

 

The Council’s Constitution is available at:

 

https://rds.eppingforestdc.gov.uk/ieListMeetings.aspx?CId=638&Info=1

 

Queries concerning the Constitution should be addressed to the Democratic Services Manager

 

ECC Highways Portal

 

Up to date details of all Highways work is available at:

 

https://www.essexhighways.org/Transport-and-Roads.aspx

 

Part C - General Information

1.

Leadership Team Update

·         29 people in isolation or off sick. 3 of which are showing virus symptoms

 

·         67 people have returned to work

 

·         414 people working remotely

 

·         13% connectivity being used

 

·         67% phone channels being used (from Fri 24/4) peak time between 10am – 11am

 

·         Helpdesk calls = 52, 9 on self-service

 

·         Essex Police had 800 interventions over the weekend, one of the busiest in lockdown so far. Reported a change in people attitudes.

 

·         Op Shield:

 

o      Quiet weekend. Cat B text gone out but noticed no increase on demand.

o      Waiting for a list of names of all known Cat A who hadn’t registered. Potentially 1000 residents on this list to contact

 

·         Each district will be getting a regional lead contact to rise any concerns re Op Shield Car parks income is down to 7%. Car parks were busier over the weekend.

 

·         Visitors to High Beach are reported to be mostly from outside of the district (80%).

2.

Contracts and Technical Services Directorate - Update pdf icon PDF 192 KB

Excess Waste

 

The Waste Management team have seen a 23% increase in the amount of waste collected during the lockdown period. Comparison with the same period last year shows that refuse has increased by 21%, recycling by 18% and food and garden waste by 28%. The waste management team and Biffa have managed to maintain all service collections during these challenging times and by using additional vehicles to keep the streets clear of waste has meant we have been able to manage the extra waste during this period.

 

Access Issues

 

With the Coronavirus lockdown meaning more people working from home, inconsiderate parking is becoming an issue for waste collections. The cars are often legally parked, but parked in a way that makes it difficult for recycling and rubbish collections vehicles to negotiate roads. The attached letter will be placed on vehicles that are preventing the waste collection vehicles accessing roads to help reduce the incidences where waste collection crews have to make multiple journeys to the same roads in order to collect the waste.

 

Grounds Maintenance

 

This year it is not going to be achievable to provide full bedding displays throughout the district from over the summer months, there are difficulties sourcing the required plants from suppliers as they are also impacted by the Coronavirus.  

 

Normally we would start removing the bedding displays towards the end of April and replant with summer displays in June. This year we are going to extend the winter displays whilst they still look good for as long as possible (hopefully until the middle of May) before they are removed and left weed free and empty.  We will then, if stock is available will provide a limited summer bedding service a number of flower beds throughout the district and revisit the issue again in autumn with the intension to provide a full winter bedding displays. Town and Parish Councils will be advised of this change to the usual provision.

 

Algae Bloom

 

The Environment Agency has reported Potential Algal Bloom in the River Stort between Lower Sheering and Roydon Park.

 

Algae blooms are a natural phenomenon. Under certain weather conditions it can bloom in large volumes, cutting off the oxygen supply in rivers and lakes. If the outbreak is serious, it can lead to the death of fish and other organisms. Algal blooms can also be toxic to wild animals, people and pets.

 

Environment Agency Officers will continue to monitor the situation and deploy additional resources if necessary. Members of the public are advised to stay away from any water courses showing signs of a bloom – typically cloudy or less clear green water and dead fish. It can also look blue-green or greenish-brown. Scums can form during calm weather when several bloom forming species rise to the surface. This can look like paint, mousse or small clumps.

 

Anyone seeing signs of the algae on the River Stort should report occurrences to the Environment Agency Incident Communications Service on 0800 80 70 60 quoting reference 01801279.  ...  view the full agenda text for item 2.

3.

Chairman's Diary

None this week

Licensing Act 2003

None this week

PLANNING

1.            Appeals Lodged

 

None this week

 

2.         Forthcoming Planning Inquiries/Hearings -

 

Hearing – 8th and 9th July 2020 – EPF/3174/18 – Old Epping Laundry Site Bower Hill Epping CM16 7AD - Demolition of existing buildings and the erection of 58 no. residential units split between four blocks, along with internal landscaping and associated car and cycle Sukhi Dhadwar ext. 4597

 

3.            Enforcement Appeals

 

None this week

 

4.            Appeal Decisions

EPF/2261/19  Brick Cottages 1 Anchor Lane Abbess Roding CM5 0JP - Application for Removal of Condition 10"works shall be carried out in accordance with drawings" for EPF/1070/17. (Removal of first floor of existing dwelling &  conversion to domestic garage, & erection of a replacement single storey detached dwelling) – Dismissed

 

5.         Tree Preservation Orders

 

None this week

 

6.         S106 Agreements

 

None this week

 

7.         Changes to Planning Systems

 

None this week.

Portfolio Holder Decisions pdf icon PDF 11 KB

The notification of decisions taken by individual Portfolio Holders is no longer included in the Council Bulletin.

 

All members of the Council receive automatic email notification of the publication of each individual Portfolio Holder decision and the call-in period for each decision commences immediately. Members wishing to call-in a decision should complete the attached call-in form and return it to Democratic Services before the expiry of five working days following the publication date of the decision. Members should refer to the Constitution (Article 6 - Overview and Scrutiny) for the rules of call-in.