Agenda and decisions

Cabinet
Monday, 1st June, 2020 7.00 pm

Venue: Online Meeting using Zoom

Contact: A. Hendry (Democratic Services)  Tel: (01992) 564246 Email:  democraticservices@eppingforestdc.gov.uk

Media

Items
No. Item

1.

Webcasting Introduction

This meeting is to be webcast and Members are reminded of the need to activate their microphones before speaking.

 

The Chairman will read the following announcement:

 

“I would like to remind everyone present that this meeting will be broadcast live to the Internet and will be capable of subsequent repeated viewing, with copies of the recording being made available for those that request it.

 

By being present at this meeting, it is likely that the recording cameras will capture your image and this will result in your image becoming part of the broadcast.

 

You should be aware that this may infringe your human and data protection rights. If you have any concerns then please speak to the Webcasting Officer.

 

Please could I also remind Members to activate their microphones before speaking.”

 

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3.

Declarations of Interest

To declare interests in any item on this agenda.

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4.

Minutes pdf icon PDF 192 KB

To confirm the minutes of the meeting of the Cabinet held on 15 April 2020.

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Decision:

The Minutes of the Cabinet meeting held on 15 April 2020 were agreed.

5.

Reports of Portfolio Holders

To receive oral reports from Portfolio Holders on current issues concerning their Portfolios, which are not covered elsewhere on this agenda and a verbal update on the Coronavirus situation.

 

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6.

Public Questions and Requests to Address the Cabinet

To receive any questions submitted by members of the public and any requests to address the Cabinet.

 

(a)        Public Questions

 

To answer questions asked by members of the public after notice in accordance with the provisions contained within Part 4 of the Constitution (Council Rules, Rule Q3) on any matter in relation to which the Cabinet has powers or duties or which affects the District.

 

(b)       Requests to Address the Cabinet

 

Any member of the public or a representative of another organisation may address the Cabinet on any agenda item (except those dealt with in private session as exempt or confidential business) due to be considered at the meeting, in accordance with the provisions contained within Article 7 of the Constitution (The Executive, Paragraphs 27 and 28).

 

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7.

Overview and Scrutiny

To consider any matters of concern to the Cabinet arising from the Council’s Overview and Scrutiny function and to identify any matters that the Cabinet would like the Overview and Scrutiny Committee to examine as part of its work programme.

 

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8.

Council Housebuilding Cabinet Committee - 12 March 2020 pdf icon PDF 296 KB

(Housing and Property Services Portfolio Holder) to consider the attached minutes from the meeting of the Council Housebuilding Cabinet Committee, held on 12 March 2020, and any recommendations therein.

 

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Decision:

That the minutes of the Council Housebuilding Cabinet Committee held on 12 March 2020 be noted.

9.

Acceptance of Tender - Contract 590 External Maintenance Repairs and Redecoration Programme 2020-25 pdf icon PDF 297 KB

(Housing & Property Services) To consider the attached report (C-001-2020-21).

 

 

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Decision:

(1)          That, Gracelands Complete Maintenance Ltd be awarded the 1-year contract renewable annually for up to a maximum of 4-further years, for the external maintenance repairs and redecorating to Council-owned properties with an overall weighted price and quality score of 83.7%; and

 

(2)        That, Wilton Decorators Ltd be selected as the Council’s Reserve Tenderer and that, should it not be possible to enter into contract with Gracelands Complete Maintenance Ltd for some reason, Wilton Decorators Ltd be awarded the 1-year contract renewable annually for up to a maximum of 4-further years, for the renewal of the external maintenance repairs and redecorating to Council-owned properties, being the second most economically advantageous tender received, with an overall weighted price and quality score of 79.8%; and

 

(3)        That, the overall value of the works be capped to the sums included in the Housing Revenue Account 2020-21 for the External Maintenance Repairs and Redecoration Programme on an annual basis; and

 

(4)        That, this contract be designated as a serial contract to facilitate the annual adjustment to the tendered rates in accordance with the Royal Institution of Chartered Surveyors (RICS) BCIS ALLCOS Resource Cost Index of All Construction: All Repair and Maintenance Work #7419.  

 

10.

Accommodation Programme pdf icon PDF 242 KB

(Leader) To consider the attached report (C-002-2020-21).

 

 

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Decision:

Cabinet approved the award of contract to ISG Fit Out Ltd for the sum of £5, 663, 062.00 (excluding VAT) for the refurbishment of the Civic Offices.

 

11.

Financial Issues - Covid 19 pdf icon PDF 134 KB

(Leader) To consider the attached report (C-003-2020-21).

 

 

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Decision:

(1)          The Cabinet discussed the report and agreed the actions and priorities set out in sections 2 and 3.

(2)          The Cabinet agreed to review detailed investment proposals at their July Cabinet meeting.

(3)          The Cabinet noted that a further report including details of intended proposals and purchases would be taken to Cabinet in July.

 

12.

Any Other Business

Section 100B(4)(b) of the Local Government Act 1972, together with paragraphs 6 and 24 of the Council Procedure Rules contained in the Constitution requires that the permission of the Chairman be obtained, after prior notice to the Chief Executive, before urgent business not specified in the agenda (including a supplementary agenda of which the statutory period of notice has been given) may be transacted.

 

In accordance with Operational Standing Order 6 (non-executive bodies), any item raised by a non-member shall require the support of a member of the Committee concerned and the Chairman of that Committee.  Two weeks' notice of non-urgent items is required.

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13.

Exclusion of Public and Press

Exclusion

To consider whether, under Section 100(A)(4) of the Local Government Act 1972, the public and press should be excluded from the meeting for the items of business set out below on grounds that they will involve the likely disclosure of exempt information as defined in the following paragraph(s) of Part 1 of Schedule 12A of the Act (as amended) or are confidential under Section 100(A)(2):

 

Agenda Item No

Subject

Exempt Information Paragraph Number

Nil

Nil

Nil

 

The Local Government (Access to Information) (Variation) Order 2006, which came into effect on 1 March 2006, requires the Council to consider whether maintaining the exemption listed above outweighs the potential public interest in disclosing the information. Any member who considers that this test should be applied to any currently exempted matter on this agenda should contact the proper officer at least 24 hours prior to the meeting.

 

Background Papers

Article 17 of the Constitution (Access to Information) define background papers as being documents relating to the subject matter of the report which in the Proper Officer's opinion:

 

(a)        disclose any facts or matters on which the report or an important part of the report is based;  and

 

(b)        have been relied on to a material extent in preparing the report and does not include published works or those which disclose exempt or confidential information and in respect of executive reports, the advice of any political advisor.

 

The Council will make available for public inspection one copy of each of the documents on the list of background papers for four years after the date of the meeting. Inspection of background papers can be arranged by contacting either the Responsible Officer or the Democratic Services Officer for the particular item.

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