Agenda and decisions

Cabinet
Monday, 19th October, 2020 7.00 pm

Venue: Virtual Meeting on Zoom. View directions

Contact: A. Hendry (Democratic Services)  Tel: (01992) 564246 Email:  democraticservices@eppingforestdc.gov.uk

Media

Items
No. Item

1.

Webcasting Introduction

                       

 

1.         This virtual meeting is to be webcast. Members are reminded of the need to unmute before speaking.

 

 

2.         The Chairman will read the following announcement:

 

“I would like to remind everyone present that this meeting will be broadcast live to the internet (or filmed) and will be capable of repeated viewing (or another use by such third parties).

 

Please also be aware that if technical difficulties interrupt the meeting that cannot be overcome, I may need to adjourn the meeting.”

 

Additional documents:

3.

Declarations of Interest

To declare interests in any item on this agenda.

Additional documents:

4.

Minutes pdf icon PDF 150 KB

To confirm the minutes of the meeting of the Cabinet held on 14th September 2020.

Additional documents:

Decision:

The Minutes of the Cabinet meetings held on 14th September 2020 be taken as read and would be signed by the Leader as a correct record.

5.

Reports of Portfolio Holders

To receive oral reports from Portfolio Holders on current issues concerning their Portfolios, which are not covered elsewhere on this agenda.

Additional documents:

6.

Public Questions and Requests to Address the Cabinet

To receive any questions submitted by members of the public and any requests to address the Cabinet.

 

(a)        Public Questions

 

To answer questions asked by members of the public after notice in accordance with the provisions contained within Part 4 of the Constitution (Council Rules, Rule Q3) on any matter in relation to which the Cabinet has powers or duties or which affects the District.

 

(b)       Requests to Address the Cabinet

 

Any member of the public or a representative of another organisation may address the Cabinet on any agenda item (except those dealt with in private session as exempt or confidential business) due to be considered at the meeting, in accordance with the provisions contained within Article 7 of the Constitution (The Executive, Paragraphs 27 and 28).

 

Additional documents:

7.

Overview and Scrutiny

To consider any matters of concern to the Cabinet arising from the Council’s Overview and Scrutiny function and to identify any matters that the Cabinet would like the Overview and Scrutiny Committee to examine as part of its work programme.

 

Additional documents:

8.

The Health and Wellbeing of Young People in EF District During Covid 19, 2020 - #yoursay Survey pdf icon PDF 294 KB

Housing and Communities - To receive a short presentation and report (C-025-2020-21) from members of the Youth Council on their recent survey concerning the effects of Covid 19 on the district’s youth.

Additional documents:

Decision:

1.            The Cabinet received and acknowledged the #Your Say survey report and findings undertaken by the Epping Forest Youth Council, supported by the Council’s Community, Culture and Wellbeing service.

 

2.            The Cabinet noted that Service providers worked together to address the increasing pressures on young people’s poor mental health and their concerns about their future educational opportunities;

 

3.            The Cabinet noted that officers would ensure that appropriate work identified as a result of the Survey would fit with and contribute to the Council’s Economic Development – Local Skills and Opportunities project; and

 

4.            The Cabinet noted that the Youth Council would:

 

·         continue the work with the CCG and introduce Youth Council representation on the Citizens Panel (One Health & Care Partnership);

 

·         Continue promotion of youth activities and youth groups via the EFYC Youth Activities Map to encourage motivation and positive mental health and wellbeing;

 

·         Provide training through partnership working for the Youth Council to address the issues raised in the report and signpost young people to relevant services such as bereavement, counselling services and J9 training.

 

5.            The Housing and Community Services Portfolio Holder in conjunction with the Community and Regulatory Services Portfolio Holder and relevant officers explore the above recommendations in order to find the best way to take them forward.

 

9.

Government Consultation on the Planning White Paper 'Planning for the Future' pdf icon PDF 761 KB

Planning and Sustainability – to receive a report (C-026-2020-21) on the Government White Paper “Planning for the Future”. This report provides members with a synopsis of the key proposals in the White Paper. Appendix A provides more detail on the proposals and Appendix B contains the suggested response from the Council to the questions posed in the consultation.

 

Additional documents:

Decision:

(1)          The Cabinet agreed the response to the Government White Paper ‘Planning for the Future’ issued on 6 August 2020 for consultation.

 

(2)          Following the members workshop on the White Paper the comments made then were to be added to the Council’s response. These comments were to gathered together and reproduced in the Council Bulletin.

10.

Draft Sustainability Guidance for the District and Harlow and Gilston Garden Town pdf icon PDF 315 KB

Planning and Sustainability – to receive a report (C-027-2020-21) that provides members with a summary of the aims, objectives and purpose of the EFDC Sustainability Guidance (Major Developments and Minor Developments).

Additional documents:

Decision:

(1)        The Cabinet agreed that the Draft EFDC Sustainability Guidance documents (Major Developments and Minor Developments) and Draft HGGT Sustainability Guidance and Checklist (Strategic Sites) be approved for public consultation for a six week period;

 

(2)        The Cabinet agreed that the Planning Services Director, in consultation with the Planning Portfolio Holder be authorised to make minor amendments to the Draft EFDC Sustainability Guidance (Major Developments and Minor Developments) prior to the public consultation;

 

(3)        The Cabinet noted that, following consultation, and any subsequent revisions to the documents, it was intended that the final EFDC Sustainability Guidance and Checklists (Major Developments and Minor Developments), would be considered by Cabinet for endorsement as a material planning consideration for the preparation of masterplans, pre-application advice, assessing planning applications and any other development management purposes within the District;

 

(4)        The Cabinet noted that, following consultation, and any subsequent revisions to the documents, it was intended that the final HGGT Sustainability Guidance & Checklist, would be agreed as a material planning consideration for the preparation of masterplans, pre-application advice, assessing planning applications and any other development management purposes within the Harlow & Gilston Garden Town.

11.

Implementation of the Local Plan: Update on Progress pdf icon PDF 580 KB

Planning and Sustainability – to consider the attached report (C-028-2020-21) on the update of the Local Plan.

Additional documents:

Decision:

(1)        The Cabinet noted the progress of Masterplans and Concept Frameworks, including the use of Planning Performance Agreements and the progress of other proposals at pre-application and application stage; and

 

(2)        The Cabinet agreed the Infrastructure Funding Statement 2019/2020 for online publication by 31 December 2020.

 

12.

Council House Building Progress Report and Future Approach to Site Selection pdf icon PDF 385 KB

Housing and Community Services - The report (C-029-2020-21) sets out the progress that has been made across phases 3 and 4 of the Housebuilding programme

Additional documents:

Decision:

The Cabinet noted the contents of the Progress Report on Phases 3 and 4 and the approach to site selection of phase 5, of the Council House Building Programme.

 

13.

Revenue and Capital Outturn 2019/20 pdf icon PDF 434 KB

Finance and Economic Development – (C-030-2020-21) Report to provide Cabinet with an overview of the Revenue and Capital outturn, compared to budget, for 2019/20.

Additional documents:

Decision:

(1)       The Cabinet noted the Revenue outturn for 2019/20 for the General Fund and Housing Revenue Account (HRA) as presented within the report;

 

(2)       The Cabinet noted the General Fund Reserve position as presented in Section 4 of the report;

 

(3)       The Cabinet noted the HRA Balance set out in Section 4, including the retention of £0.5 million originally approved for transfer to the Self-Financing Financing Reserve (prior to consideration for approval by Cabinet); and

 

(4)       The Cabinet noted the Capital Programme outturn for 2019/20 as presented within the report.

14.

Covid 19 Development Projects - Update 1 pdf icon PDF 494 KB

Finance and Economic Development -  (C-031-2020-21) This report sets out the overview of the development projects, the expected outcomes and high-level milestones.

Additional documents:

Decision:

(1)        The Cabinet reviewed and discussed the scope and progress of the Covid Recovery projects detailed within the report and agreed that the project ‘Digital Engagement & Gateway for Place’ be withdrawn; and

 

(2)        The Cabinet reviewed and noted the overview of the project portfolio across the council.

15.

Qualis Quarterly Monitoring Report - Q3 2019/20 pdf icon PDF 244 KB

Commercial and Regulatory Services – (C-032-2020-21) this report presents the 3rd Quarter for the period up to 31 July 2020. 

 

 

Additional documents:

Decision:

The Cabinet discussed and noted the Qualis Quarterly Monitoring report .

16.

Quarter 1 Budget Monitoring Report (General Fund) pdf icon PDF 245 KB

Finance and Economic Development - This report (C-033-2020-21) presents the first four month’s (till the end July 2020) of the General Fund Budget Monitoring report for Epping Forest District Council.

 

Additional documents:

Decision:

The Cabinet discussed and noted the contents of the report.

17.

Any Other Business

Section 100B(4)(b) of the Local Government Act 1972, together with paragraphs 6 and 24 of the Council Procedure Rules contained in the Constitution requires that the permission of the Chairman be obtained, after prior notice to the Chief Executive, before urgent business not specified in the agenda (including a supplementary agenda of which the statutory period of notice has been given) may be transacted.

 

In accordance with Operational Standing Order 6 (non-executive bodies), any item raised by a non-member shall require the support of a member of the Committee concerned and the Chairman of that Committee.  Two weeks' notice of non-urgent items is required.

Additional documents:

18.

Exclusion of Public and Press

Exclusion

To consider whether, under Section 100(A)(4) of the Local Government Act 1972, the public and press should be excluded from the meeting for the items of business set out below on grounds that they will involve the likely disclosure of exempt information as defined in the following paragraph(s) of Part 1 of Schedule 12A of the Act (as amended) or are confidential under Section 100(A)(2):

 

Agenda Item No

Subject

Exempt Information Paragraph Number

Nil

Nil

Nil

 

The Local Government (Access to Information) (Variation) Order 2006, which came into effect on 1 March 2006, requires the Council to consider whether maintaining the exemption listed above outweighs the potential public interest in disclosing the information. Any member who considers that this test should be applied to any currently exempted matter on this agenda should contact the proper officer at least 24 hours prior to the meeting.

 

Background Papers

Article 17 of the Constitution (Access to Information) define background papers as being documents relating to the subject matter of the report which in the Proper Officer's opinion:

 

(a)        disclose any facts or matters on which the report or an important part of the report is based;  and

 

(b)        have been relied on to a material extent in preparing the report and does not include published works or those which disclose exempt or confidential information and in respect of executive reports, the advice of any political advisor.

 

The Council will make available for public inspection one copy of each of the documents on the list of background papers for four years after the date of the meeting. Inspection of background papers can be arranged by contacting either the Responsible Officer or the Democratic Services Officer for the particular item.

Additional documents: