Agenda and decisions

Council Housebuilding Cabinet Committee
Tuesday, 8th September, 2020 7.00 pm

Venue: Virtual Meeting on Zoom. View directions

Contact: Jackie Leither Tel: 01992 564756  Email:  democraticservices@eppingforestdc.gov.uk

Media

Items
No. Item

1.

Webcasting Introduction

The Chairman will read the following announcement:

 

This meeting is to be webcast.

 

I would like to remind everyone present that this meeting will be broadcast live to the Internet and will be capable of subsequent repeated viewing, with copies of the recording being made available for those that request it.

 

By being present at this meeting, it is likely that the recording cameras will capture your image and this will result in your image becoming part of the broadcast.

 

You should be aware that this may infringe your human and data protection rights. If you have any concerns then please speak to the Webcasting Officer.

 

Please could I also remind Members to activate their microphones before speaking.”

Additional documents:

3.

Substitute Members

To report the appointment of any substitute members for the meeting.

Additional documents:

4.

Declarations of Interest

To declare interests in any item on the agenda.

 

Additional documents:

5.

Minutes pdf icon PDF 253 KB

To confirm the minutes of the last meeting of the Cabinet Committee held on 23 June 2020.

Additional documents:

Decision:

(1)        That the minutes of the Council Housebuilding Cabinet Committee meeting held on 23 June 2020 be taken as read and would be signed by the Chairman as a correct record.

6.

COUNCIL HOUSE BUILDING PROGRESS REPORT - PHASES 2-4 pdf icon PDF 396 KB

The Service Manager – Housing Management and Home Ownership to present a report to the Cabinet Committee with regard to updating the Committee on the progress of the Council House Building Programme – Phases 2-4.

 

Additional documents:

Decision:

(1)             That the contents of the Progress Report on Phases 3 to 4 of the Council House Building Programme be noted and presented to the Cabinet in line with the Terms of Reference of the Council Housebuilding Cabinet Committee.

 

7.

PROGRAMME PHASE 5 - NEW APPROACH pdf icon PDF 326 KB

The Service Manager – Housing Management and Home Ownership to present a report to the Cabinet Committee with regard to adopting a new approach to the Council House Building Programme – Phase 5.

Additional documents:

Decision:

(1)        That the Council adopts a new approach that involves early engagement with local community representatives;

 

(2)        That a new process for future CHBP site assessments based on a collaborative and incremental approach be agreed; and

(3)        That all future developments going forward be designed in line with the ‘Passivhaus’ standard – ‘Fabric First’ approach as a minimum and to accommodate future retrospective installations of Low Carbon Heat Generation and Heat Recovery Systems as and when suitable systems are identified.

8.

POLICY FOR THE ALLOCATION OF SURPLUS CAR PARKING SPACES pdf icon PDF 317 KB

The Service Manager – Housing Management and Home Ownership to present a report to the Cabinet Committee with regard to adopting a Policy for the Allocation of Surplus Car Parking Spaces.

Additional documents:

Decision:

 (1)       That the Council reviews and adopts the Policy for Allocating Surplus Car Parking Spaces Provided by the Council Housebuilding Programme; and

 

(2)        That the Council adopts and implements the allocation and eligibility criteria including the advertising, selection/allocation, licencing/charging of parking permits and enforcement of surplus car parking spaces.

 

9.

POLICY FOR LICENCING AND GRANT OF PERMANENT RIGHTS OF WAY/ACCESS pdf icon PDF 301 KB

The Service Manager – Housing Management and Home Ownership to present a report to the Cabinet Committee with regard to adopting a new policy for Licencing and Grant of Permanent Rights of Way/Access for the Council House Building Programme.

 

Additional documents:

Decision:

(1)        That the Council adopts a new policy for the Licencing and Granting of Permanent Rights of Way/Access for the Council House Building Programme subject to clarification of paragraph 4.6 on the draft policy;

 

(2)        That an audit be carried out to review of the current licencing arrangements and fees charged;

 

(3)        That a central database be created to maintain a notification system for issued licences and sale agreements for permanent rights of way/accesses; and

 

(4)        That an annual monitoring and review of licences be carried out and regular site inspections to regulate and prevent the creation of unauthorised rights of way/access.

10.

Any Other Business

Section 100B(4)(b) of the Local Government Act 1972, together with paragraphs 6 and 25 of the Council Procedure Rules contained in the Constitution require that the permission of the Chairman be obtained, after prior notice to the Chief Executive, before urgent business not specified in the agenda (including a supplementary agenda of which the statutory period of notice has been given) may be transacted.

 

In accordance with Operational Standing Order 6 (non-executive bodies), any item raised by a non-member shall require the support of a member of the Committee concerned and the Chairman of that Committee. Two weeks’ notice of non-urgent items is required.

Additional documents:

11.

Exclusion of Public and Press

Exclusion

To consider whether, under Section 100(A)(4) of the Local Government Act 1972, the public and press should be excluded from the meeting for the items of business set out below on grounds that they will involve the likely disclosure of exempt information as defined in the following paragraph(s) of Part 1 of Schedule 12A of the Act (as amended) or are confidential under Section 100(A)(2):

 

Agenda Item No

Subject

Exempt Information Paragraph Number

Nil

Nil

Nil

 

The Local Government (Access to Information) (Variation) Order 2006, which came into effect on 1 March 2006, requires the Council to consider whether maintaining the exemption listed above outweighs the potential public interest in disclosing the information. Any member who considers that this test should be applied to any currently exempted matter on this agenda should contact the proper officer at least 24 hours prior to the meeting.

 

Background Papers

Article 17 - Access to Information, Procedure Rules of the Constitution define background papers as being documents relating to the subject matter of the report which in the Proper Officer's opinion:

 

(a)        disclose any facts or matters on which the report or an important part of the report is based;  and

 

(b)        have been relied on to a material extent in preparing the report and does not include published works or those which disclose exempt or confidential information and in respect of executive reports, the advice of any political advisor.

 

The Council will make available for public inspection one copy of each of the documents on the list of background papers for four years after the date of the meeting. Inspection of background papers can be arranged by contacting either the Responsible Officer or the Democratic Services Officer for the particular item.

Additional documents: