Agenda

Council
Thursday, 25th February, 2021 7.00 pm

Venue: Virtual Meeting on Zoom. View directions

Contact: Gary Woodhall Tel: (01992) 564243  Email:  democraticservices@eppingforestdc.gov.uk

Media

Items
No. Item

1.

Webcasting Introduction

This virtual meeting is to be webcast. Members are reminded of the need to unmute before speaking.

 

The Democratic and Electoral Services Manager will read the following announcement:

 

“I would like to remind everyone present that this meeting will be broadcast live to the internet (or filmed) and will be capable of repeated viewing (or another use by such third parties). Thereby by participating in this virtual meeting, you are consenting to being filmed and to the possible use of those images and sound recordings for webcasting and/or training purposes. If members of the public do not wish to have their image captured they should ensure that their video setting throughout the virtual meeting is turned off and set to audio only.

 

Please also be aware that if technical difficulties interrupt the meeting that cannot be overcome, the Chairman may need to adjourn the meeting.”

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2.

Apologies for Absence

To be announced at the meeting.

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3.

Declarations of Interest

To declare interests in any item on the agenda.

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4.

Minutes pdf icon PDF 169 KB

To approve as a correct record and sign the minutes of the meetings held on 17 December 2020 and 08 February 2021, as attached.

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5.

Announcements

(a)        Chairman’s Announcements

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6.

Public Questions (If Any)

To answer questions asked after notice in accordance with the provisions contained within Part 4 of the Council Rules of the Constitution on any matter in relation to which the Council has powers or duties or which affects the District:

 

(a)        to the Leader of the Council;

 

(b)        to any Portfolio Holder; or

 

(c)        to the Chairman of the Overview and Scrutiny Committee.

 

Questions, if any, will follow if not received in time to be incorporated into the agenda.

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7.

Questions By Members Under Notice

To answer questions asked after notice in accordance with the provisions contained within the Council’s rules in Part 4 of the Constitution on any matter in relation to which the Council has powers or duties or which affects the District:

 

(a)                  to the Chairman of the Council;

 

(b)                  to the Leader of the Council;

 

(c)                  to any Member of the Cabinet; or

 

(d)                  the Chairman of any Committee or Sub-Committee.

 

The Council’s rules provide that answers to questions under notice may take the form of:

 

(a)             direct oral answer;

 

(b)             where the desired information is in a publication of the Council or other published work, a reference to that publication; or

 

(c)             where the reply cannot conveniently be given orally, a written answer circulated later to the questioner.

 

Answers to questions falling within (a) and (b) above will be made available to the member asking the question one hour before the meeting. Answers to questions falling within (c) above will be circulated to all councillors.

 

Questions, if any, will follow if not received in time to be incorporated into the agenda.

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8.

Reports from the Leader & Members of the Cabinet pdf icon PDF 132 KB

To receive reports and any announcements from the Leader and members of the Cabinet on matters falling within their area of responsibility:

 

(a)        Report of the Leader;

 

(b)        Report of the Commercial and Regulatory Services Portfolio Holder (attached);

 

(c)        Report of the Customer and Corporate Support ServicesPortfolio Holder (attached);

 

(d)        Report of the Environmental and Technical Services Portfolio Holder (attached);

 

(e)        Report of the Finance and Economic Development Portfolio Holder (attached);

 

(f)         Report of the Housing and Community ServicesPortfolio Holder (attached); and     

 

(g)        Report of the Planning and Sustainability Portfolio Holder (attached).

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9.

Questions by Members Without Notice

The Council’s rules provide for questions by any member of the Council to the Leader or any Portfolio Holder, without notice on:

 

(i)            reports under the previous item; or

 

(ii)           any other matter of a non operational character in relation to the powers and  duties of the Council or which affects all or part of the District or some or all of  its inhabitants.

 

The Council’s rules provide that answers to questions without notice may take the form of:

 

(a)            a direct oral answer from the Leader or, at the request of the Leader, from another member of the Cabinet;

 

(b)            where the desired information is in a publication of the Council or other published work, a reference to that publication;

 

(c)            where the reply cannot conveniently be given orally, a written answer circulated later to the questioner; or

 

(d)            where the question relates to an operational matter, the Leader or a member of the Cabinet will request that a response be given direct to the questioner by the relevant Service Director.

 

In accordance with the Council’s rules, a time limit of thirty minutes is set for questions. Any question not dealt with within the time available will receive a written reply. The Chairman may extend this period by up to a further ten minutes at their discretion.

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10.

Motions

To consider any motions, notice of which has been given under the Council’s rules.

 

Motions, if any, will follow if not received in time to be incorporated into the agenda.

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Reports of the Cabinet

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11.

PAY POLICY STATEMENT 2021/22 pdf icon PDF 120 KB

(Customer & Corporate Support Services Portfolio Holder) To consider the attached report from the Cabinet recommending the Pay Policy Statement to Council.

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12.

COUNCIL BUDGET 2021/22 pdf icon PDF 307 KB

(Leader) To consider the attached report.

 

Notes

 

That a recorded vote is held on the recommendations contained within the report, in accordance with the Council Procedure Rule V3 ‘Voting at Budget Decision Council 18 February 2016 Meetings’ which directs Members to comply with the Local Authorities (Standing Orders) (England) (Amendment) Regulations 2014, immediately after any vote is taken at a budget decision meeting there must be recorded in the minutes of the proceedings of that meeting the names of the persons who cast a vote for the decision or against the decision or who abstained from voting.

 

“Budget decision” means a meeting at which:

 

(a)             a calculation is made (whether originally or by way of substitute) in accordance with any of the Sections 31A, 31B, 34 to 36A, 42A, 42B, 45 to 49,

52ZF, 52ZJ of the Local Government Finance Act 1992, as amended; or

 

(b)        a precept is issued under Chapter 4 of Part 1 of that Act,

 

and includes a meeting where making the calculation or issuing the precept as the case may be was included as an item of business on the agenda for that meeting.

 

References to a vote are references to a vote not only on the substantive budget motions agreeing the budget, setting council taxes or issuing precepts, but also on any amendments proposed at the meeting.

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13.

COUNCIL TAX SETTING 2021/22 pdf icon PDF 453 KB

(Finance and Economic Development) To consider the attached report.

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14.

Qualis Quarterly Monitoring Report - Q4 2019/20 pdf icon PDF 253 KB

(Commercial and Regulatory Services) To consider the attached Qualis report which covers the 4th quarter up until the 31 October 2020.

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15.

Overview and Scrutiny Committee pdf icon PDF 220 KB

To receive the report of the Chairman of the Overview and Scrutiny Committee and to answer any questions without notice asked in accordance with Council Rules.

 

To consider the attached report recommending the appointment of a co-opted member to the Stronger Communities Select Committee.

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16.

MEMBER REMUNERATION PANEL pdf icon PDF 305 KB

Report to follow.

 

To consider the attached report from the Independent Member Remuneration Panel on the Member Allowance Scheme for 2021/22.

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17.

Joint Arrangements & External Organisations

(a)          To receive from Council representatives the reports (attached - if any) on the business of joint arrangements and external organisations and to receive answers to any questions on those bodies which may be put without notice; and

 

(b)               To request written reports from representatives on joint arrangements and external organisations for future meetings.

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18.

Exclusion of Public and Press

Exclusion: To consider whether, under Section 100(A)(4) of the Local Government Act 1972, the public and press should be excluded from the meeting for the items of business set out below on grounds that they will involve the likely disclosure of exempt information as defined in the following paragraph(s) of Part 1 of Schedule 12A of the Act (as amended) or are confidential under Section 100(A)(2):

 

Agenda Item No

Subject

Exempt Information Paragraph Number

Nil

Nil

Nil

 

The Local Government (Access to Information) (Variation) Order 2006, which came into effect on 1 March 2006, requires the Council to consider whether maintaining the exemption listed above outweighs the potential public interest in disclosing the information. Any member who considers that this test should be applied to any currently exempted matter on this agenda should contact the proper officer at least 24 hours prior to the meeting.

 

Background Papers:  Article 17 of the Constitution (Access to Information) define background papers as being documents relating to the subject matter of the report which in the Proper Officer's opinion:

 

(a)        disclose any facts or matters on which the report or an important part of the report is based;  and

 

(b)        have been relied on to a material extent in preparing the report and does not include published works or those which disclose exempt or confidential information and in respect of executive reports, the advice of any political advisor.

 

The Council will make available for public inspection for four years after the date of the meeting one copy of each of the documents on the list of background papers.

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