Agenda

Bulletin
Friday, 9th April, 2021 3.41 pm

Items
No. Item

Part A - Forward Diary

Key to abbreviations:

 

                               

CC     

Council Chamber

Cab Off

Cabinet Office

CR1    

Committee Room 1

CONF

Conference Room (1st floor)

 

CR2    

Committee Room 2

CH OFF

Chairman of Council’s Office

 

MR

Members’ Room

TR RM

Training Room

TBD

To be decided

HEM

Hemnall Street Offices.

TBN    

To be noted

HH

Homefield House

TBC 

To be confirmed

VM

Virtual Meeting

DPCC

Debden Park Community Centre

NWA

North Weald Airfield

 

Other venues are shown in full.

 

 

 

 

 

 

 

 

 

 

 

 

Currently meetings are subject to change, postponement or cancellation.

 

Many meetings will be held virtually but Democratic Services will advise arrangements for individual meetings.

 


 

 






















Week One: 12 April 2021 – 18 April 2021

 

Monday

12 April

7.00pm

Joint Consultative Committee - Cancelled

 

Tuesday

13 April

7.00pm

Stronger Council Select Committee

VM

Wednesday

14 April

10.00am

Licensing Sub-Committee

VM

Thursday

15 April

7.00pm

Overview and Scrutiny Committee

VM

Friday

16 April

 

 

 

Saturday

17 April

 

 

 

Sunday

18 April

 

 

 

 
























Week Two: 19 April 2021 – 25 April 2021

 

Monday

19 April

7.00pm

DDMC Briefing (26 Apr)

VM

Tuesday

20 April

7.00pm

Cabinet

VM

Wednesday

21 April

7.00pm

Area Plans Sub-Committee South

VM

Thursday

22 April

7.00pm

Stronger Communities Select Committee

VM

Friday

23 April

 

 

 

Saturday

24 April

 

 

 

Sunday

25 April

 

 

 

 


 
























Week Three: 26 April 2021 – 2 May 2021

 

Monday

26 April

7.00pm

District Development Management Committee

VM

Tuesday

27 April

10.00am

Waste Management Partnership Board

VM

Wednesday

28 April

7.00pm

Area Plans Sub-Committee East

VM

Thursday

29 April

7.00pm

Council

VM

Friday

30 April

 

 

 

Saturday

1 May

 

 

 

Sunday

2 May

 

 

 

 
























Week Four: 3 May 2021 – 9 May 2021

 

Monday

3 May

 

Bank Holiday

 

Tuesday

4 May

 

 

 

Wednesday

5 May

 

 

 

Thursday

6 May

 

7.00am

- 10.00pm

 

10.00pm (approx.)

Police, Fire & Crime Commissioner Election

County Council Elections

District Council Elections

Town & Parish Council Elections

 

Full Election Verification

 

 

 

 

 

Hanger 6, NWA

Friday

7 May

9.30am

 

11.00am (approx.)

County Council Election Count

 

District Council and Town & Parish Council Election Counts

Hanger 6, NWA

Saturday

8 May

9.30am

Police, Fire & Crime Commissioner Election Count

Hanger 6, NWA

Sunday

9 May

 

 

 

 

Part B - Essential Information

New Process for raising IT issues

 

1.     Members should raise IT issues by contacting Member Contact via email at MemberContact@eppingforestdc.gov.uk.  Minimum information required; a full detailed explanation of the symptoms, preference for contact details, an appropriate time for IT to contact, and any screenshots of the issues experienced (if appropriate).

2.     Member Contact will raise the incident on behalf of the member with the ICT service desk by telephoning the ICT service desk on internal extension 4888 or external 01992564888.

3.     The Service Desk member will create an incident on behalf of the Member, with the full details. Please note that there may-be occasions when further information is required in order for the service desk to progress the ticket, In this instance the service desk will advise and support Member Contact and postpone the progress of the ticket until the appropriate information is provided.

4.     IT will then accept ownership of the issue and create a ticket.  During the lifecycle of the ticket there maybe be occasions where further information and collaboration is needed with the members directly, ICT will contact the member directly at the stipulated time on the appropriate number provided in the ticket.  Updates on the Tickets will be emailed directly to the member reporting the issue.

5.     In the event that IT have attempted to reach the member on 2 separate occasions and are unable to make contact the ticket will be resolved and escalated to MemberContact@eppingforestdc.gov.uk.  Member Contact or the Member will then have 10 days to reach out to the service desk in order to re-open the ticket and resolve the issue.

6.     Members are still able to raise tickets directly via the service desk by telephoning the ICT service desk on internal extension 4888 or external 01992564888.

7.     Any IT issues being reported to Democratic Services will be emailed to MemberContact@eppingforestdc.gov.uk

 

Use of Council email address

 

This is a polite reminder that when undertaking Council business, you must only use your Council email address due to GDPR legislation.

 

If you are experiencing issues with accessing your Council email account, please following the new process to raise IT issues so our ICT Team can assist.

 

 

Member Contact

 

Please be aware that all Member queries should be logged using https://eppingforestdc-self.achieveservice.com/service/Member_Contact as this will ensure that your query or question is properly logged and chased up if you have not received a response within 5 days.

 

 

Modern.Gov App Tutorial

 

A video tutorial is available from Civica on YouTube for using the Modern.Gov iOS app. The video is approximately 12 minutes long and can be accessed via the following link:

 

Modern.Gov new iOS App Tutorial = https://www.youtube.com/watch?v=F23xhEdH5vc

 

 

Committee Management System

 

The members’ extranet facility for the Modern.Gov system is available at:

 

https://eppingforestextranet.moderngov.co.uk/extranet

 

Members may wish to save this link on their computer or mobile devices. Queries concerning login and password details for the extranet should be raised using the ‘New Process for Raising IT Issues’ outlined above on the previous page.

 

 

Constitution

 

The Council’s Constitution is available at:

 

https://rds.eppingforestdc.gov.uk/ieListMeetings.aspx?CId=638&Info=1

 

Queries concerning the Constitution should be addressed to Democratic Services.

 

 

ECC Highways Portal

 

Up to date details of all Highways work is available at:

 

https://www.essexhighways.org/Transport-and-Roads.aspx

Part C - General Information

1.

External Scrutiny - Local Mental Health Services for Young People

Sarah Garner will be attending the next meeting of the Overview & Scrutiny Committee on 15-Apr-21 to give a short presentation on Local Mental Health Services for Young People. As Members will remember, this arose out of the external Scrutiny of Local Mental Health Services for Adults undertaken earlier in the municipal year. To that end, could I ask Members to let me know of any issues that they would like to raise in advance of the meeting (by email please) so that I can brief Ms Garner. The issue of “how apparent mental health concerns amongst local students could be referred to service providers by primary and secondary schools in the Epping Forest District, and how quickly such referrals could expect to be assessed” is already on the list.

 

Members should also note that Ms Garner is the Assistant Director for the Southend, Essex & Thurrock Children & Young Peoples Emotional Wellbeing & Mental Health Collaborative and that the current contract is Essex-wide. Therefore, Ms Garner will be able to update Members on what is available in West Essex, but not specifically Epping Forest, although the District does form part of the West Essex region.

 

(Further Information: Gary Woodhall Ext 4470)

2.

Chairman's Diary

None this week

Licensing Act 2003

 

Local Government Miscellaneous Provisions Act 1982 Street Trading

 

Please be advised that the Licensing Unit has received the following application for Street Trading Consent Renewal:

 

 

Applicant name: Debden Traders’ Association

Address of Premises: The Broadway, Loughton, Essex, IG10

Brief details of the natures of the application: New Application for Street Trading Consent

 

This application is for market stalls and outside shop premises selling various mixed goods including hot and cold food and drinks (no alcohol).

 

Monday to Sunday 08:00 – 17:00

 

 

Consultation Period From: 25th March 2021 – 14th April 2021

 

Officer in charge: Peter Jones

 

 

Please ensure that any comments/objections are received by the Licensing team on or before the consultation end date.

 

Manager                                                          Kim Tuckey 01992 564034

Licensing Officer                                             Peter Jones 01992 564721

 

PLANNING

None this week.

Portfolio Holder Decisions pdf icon PDF 11 KB

The notification of decisions taken by individual Portfolio Holders is no longer included in the Council Bulletin.

 

All members of the Council receive automatic email notification of the publication of each individual Portfolio Holder decision and the call-in period for each decision commences immediately. Members wishing to call-in a decision should complete the attached call-in form and return it to Democratic Services before the expiry of five working days following the publication date of the decision. Members should refer to the Constitution (Article 6 - Overview and Scrutiny) for the rules of call-in.