Agenda and minutes

1.         This meeting is to be webcast. Members are reminded of the need to activate their microphones before speaking.

2.         The Chairman will read the following announcement:

“I would like to remind everyone present that this meeting will be broadcast live to the internet (or filmed) and will be capable of repeated viewing (or another use by such third parties).

If you are seated in the lower public seating area it is likely that the recording cameras will capture your image and this will result in the possibility that your image will become part of the broadcast.

This may infringe your human and data protection rights and if you wish to avoid this you should move to the upper public gallery.”

To confirm the minutes of the last meeting of the Sub-Committee held on 21 July 2021.

RESOLVED:

That the minutes of the meeting held on 21 July 2021 be taken as read and signed by the Chairman as a correct record.

To declare interests in any item on this agenda.

(a)             Pursuant to the Council’s Members’ Code of Conduct, Councillor N Bedford declared a non-pecuniary interest in item 13 of the agenda by virtue of the applicant being known to him. The Councillor had determined that he would stay in the meeting for the consideration of this item and voting thereon:

·                 EPF/0782/21 – 40 Stonards Hill, Epping CM16 4QH

(b)             Pursuant to the Members’ Code of Conduct, Councillor C Whitbread declared a non-pecuniary interest in item 9 of the agenda by virtue of the applicant being known to him. The Councillor had determined that he would leave the meeting for the consideration of this item and voting thereon:

·                 EPF/1286/20 – Broadbanks, 23 Ivy Chimneys Road, Epping CM16 4EL

(c)             Pursuant to the Members’ Code of Conduct, Councillor C Whitbread declared a non-pecuniary interest in item 11 of the agenda by virtue of the applicant being known to him. The Councillor had determined that he would leave the meeting for the consideration of this item and voting thereon:

·                 EPF/0364/21 – Crystal Brook, Little Gregories Lane Theydon Bois CM16 7JP

(d)             Pursuant to the Council’s Members’ Code of Conduct, Councillor C Whitbread declared a non-pecuniary interest in item 13 of the agenda by virtue of the applicant being known to him. The Councillor had determined that he would stay in the meeting for the consideration of this item and voting thereon:

·                 EPF/0782/21 – 40 Stonards Hill, Epping CM16 4QH

(e)            Pursuant to the Members’ Code of Conduct, Councillor J McIvor declared a non-pecuniary interest in item 9 of the agenda. The Councillor had determined that he would stay in the meeting for the consideration of this item and voting thereon:

·                 EPF/1286/20 – Broadbanks, 23 Ivy Chimneys Road, Epping CM16 4EL

Section 100B(4)(b) of the Local Government Act 1972, requires that the permission of the Chairman be obtained, after prior notice to the Chief Executive, before urgent business not specified in the agenda (including a supplementary agenda of which the statutory period of notice has been given) may be transacted.

A Planning Policy Briefing Note (March 2018) has been produced by the Planning Policy Team to ensure that a consistent approach is taken to the provision of planning policy advice for the District, particularly in relation to the Epping Forest District Local Plan Submission Version, which was published on 18 December 2017.

The primary purpose of the Planning Policy Briefing Note is to inform the development management process and to provide assistance for Development Management Officers, Councillors, applicants and planning agents. The Planning Policy Briefing Note is available at:

http://www.efdclocalplan.org/wp-content/uploads/2018/03/Planning-Policy-Briefing-Note_Mar-2018.pdf

It was noted that the Epping Forest District Local Plan Submission Version Planning Policy Briefing note was available at:

http://www.efdclocalplan.org/wpcontent/uploads/2018/03/Planning-Policy-Briefing-Note_Mar-2018.pdf

The Planning Officer advised that this information was now out of date and was currently being consulted on and would be updated at the next meeting.

To identify and agree requirements for formal site visits to be held with regard to any planning application listed in this agenda, prior to consideration of the application.

Councillor H Whitbread proposed a site visit for item 10 of the agenda, EPF/1290/20 Land adjacent to Horse Shoe Farm, London Road, North Weald CM17 9LH this was seconded by Councillor C Whitbread and the Sub-Committee voted unanimously in favour of a site visit.

To consider the attached report on the demolition of existing dwelling and 2no. associated agricultural buildings and replacement with 3no. detached dwellings including ancillary works and landscaping.

Click on the link below to view related plans and documents for this case:

http://planpub.eppingforestdc.gov.uk/NIM.websearch/ExternalEntryPoint.aspx?SEARCH_TYPE=1&DOC_CLASS_CODE=PL&FOLDER1_REF=638215

CONDITIONS

1.       The development hereby permitted shall be begun before the expiration of three years from the date of this permission.

2.       The development hereby permitted shall be carried out and retained strictly in accordance with the following approved plans:

001.00, 002.00,  005.00, 300.01,  305.00,306.01, 307.00, 310.01. 175370-001, 175370-002 rev C, 175370-003, DW2018-413,

Design and Access Statement -Environmental and Geotechnical Desk Study and Site Investigation report reference 2148/Rpt2v3 July 2019, bat Survey by Essex Mammal Surveys January 2018, Preliminary Ecological Assessment November 2018 by Ethos Environmental Planning, Flood Risk/Surface Water Management Statement (including SuDs Strategy and Maintenance Plan. Reference 175371-01 dated July 2019 by Ardent, Arboricultural Impact Assessment Report reference SHA 626 rev D dated 17 February 2018.

3.       No construction works above ground level shall take place until (documentary and photographic) details of the type and colours of the external finishes of the development have been submitted to and approved in writing by the Local Planning Authority. The development shall be carried out in accordance with the approved details.

4.       The house type 2 hereby permitted shall not be occupied until the windows in the upper floor southern and northern flank elevations have been fitted with obscure glass with a minimum privacy level 3 obscurity, and no part of that/those windows that is less than 1.7 metres above the internal floor level of the room in which it is installed shall be capable of being opened. Once installed the obscure glass shall be retained thereafter.

5.       No preliminary ground works shall take place until a flood risk assessment and management and maintenance plan shall be submitted to and approved by the Local Planning Authority prior to commencement of development. The assessment shall include calculations of increased run-off and associated volume of storm detention using WinDes or other similar best practice tools. The approved measures shall be carried out prior to the substantial completion of the development and shall be adequately maintained in accordance with the management and maintenance plan.

6.       No development shall commence until an assessment of the risks posed by any contamination, carried out in accordance with British Standard BS 10175: Investigation of potentially contaminated sites - Code of Practice and the Environment Agency's Model Procedures for the Management of Land Contamination (CLR 11) (or equivalent British Standard and Model Procedures if replaced), shall have been submitted to and approved in writing by the local planning authority. If any contamination is found, a report specifying the measures to be taken, including the timescale, to remediate the site to render it suitable for the approved development shall be  ...  view the full minutes text for item 30.

To consider the attached report for a new agricultural barn with additional hardstanding area.

Click on the link below to view related plans and documents for this case:

http://planpub.eppingforestdc.gov.uk/NIM.websearch/ExternalEntryPoint.aspx?SEARCH_TYPE=1&DOC_CLASS_CODE=PL&FOLDER1_REF=638219

Deferred for a Site Visit.

To consider the attached report on the construction of a single storey garage building and extension of existing stables, following demolition of existing garages and other buildings on site.

Click on the link below to view related plans and documents for this case:

http://planpub.eppingforestdc.gov.uk/NIM.websearch/ExternalEntryPoint.aspx?SEARCH_TYPE=1&DOC_CLASS_CODE=PL&FOLDER1_REF=648213

Withdrawn from Agenda – decided under delegated authority.

To consider the attached report on the change of use of ground floor and basement of former Police Station to Use Class E (Commercial, Business and Service). (Revised scheme to EPF/2746/20).

Click on the link below to view related plans and documents for this case:

http://planpub.eppingforestdc.gov.uk/NIM.websearch/ExternalEntryPoint.aspx?SEARCH_TYPE=1&DOC_CLASS_CODE=PL&FOLDER1_REF=649955

CONDITIONS

1.       The development hereby permitted shall be begun before the expiration of three years from the date of this permission.

2.       The development hereby permitted shall be carried out and retained strictly in accordance with the following approved plans: TS19-193-1, TS19-193-2, TS19-193-3, TS19-193-4, TS19-193-5, TS19-193-6, TS19-193-7, 2020 001/01, 2020 001/02, 2020 001/05 Rev D, and 2020 001/06.

3.       The use hereby permitted shall not be open to customers / members outside the hours of 8am to 11pm on Mondays to Sundays and Bank Holidays.

4.       No service deliveries or waste collection shall be taken at or despatched from the site outside the hours of 8am to 9pm on Mondays to Sundays (Including Public/Bank Holidays).

To consider the attached report on the removal of existing shed/outbuilding and extension and conversion of existing rear garden outbuilding to create annexe accommodation. (Revised application to EPF/2774/20).

Click on the link below to view related plans and documents for this case:

http://planpub.eppingforestdc.gov.uk/NIM.websearch/ExternalEntryPoint.aspx?SEARCH_TYPE=1&DOC_CLASS_CODE=PL&FOLDER1_REF=650040

CONDITIONS

1.       The development hereby permitted must be begun not later than the expiration of three years beginning with the date of this notice.

2.       The development hereby permitted shall be carried out and retained strictly in accordance with the following approved plans: 18065_001 Rev 1 and 10865-110.

3.       The materials to be used in the construction of the external surfaces of the development hereby permitted shall match those in the existing building, unless otherwise agreed in writing by the Local Planning Authority.

4.       The annexe hereby permitted shall only be used for purposes incidental to the residential use of the dwelling known as 40 Stonards Hill and shall not be used for any primary residential accommodation.

5.       Notwithstanding the provisions of the Town and Country Planning (General Permitted Development) Order 2015 (as amended) (or any other order revoking and re-enacting that order) no development permitted by virtue of Class E of Part 1 to schedule 2 shall be undertaken.

6.       If any tree, shrub or hedge shown to be retained in the submitted Arboricultural reports is removed, uprooted or destroyed, dies, or becomes severely damaged or diseased during development activities or within 3 years of the completion of the development, another tree, shrub or hedge of the same size and species shall be planted within 3 months at the same place, unless the Local Planning Authority gives its written consent to any variation. If within a period of five years from the date of planting any replacement tree, shrub or hedge is removed, uprooted or destroyed, or dies or becomes seriously damaged or defective another tree, shrub or hedge of the same species and size as that originally planted shall, within 3 months, be planted at the same place.

7.       Tree protection shall be implemented prior to the commencement of development activities (including demolition), and the methodology for development (including supervision) shall be undertaken in accordance with the submitted Tree Survey/ Arboricultural Method Statement reports and Tree protection shall be installed as shown on Tim Moya Associates drawing number 190311-P-22 dated July 2021 unless the Local Planning Authority gives its prior written approval to any alterations.

8.       Prior to any above ground works, details of two replacement trees, including positions species and planting size(s) and a timetable for implementation (linked to the development schedule) shall be submitted to and approved in writing by the Local Planning Authority. These works shall be carried out as approved. If within a period of five years from the date of planting any tree, or replacement, is removed, uprooted or destroyed or dies or becomes seriously  ...  view the full minutes text for item 34.