Agenda and decisions

Cabinet
Tuesday, 25th January, 2022 7.00 pm

Venue: Council Chamber - Civic Offices. View directions

Contact: A. Hendry (Democratic Services)  Tel: (01992) 564246 Email:  democraticservices@eppingforestdc.gov.uk

Media

Items
No. Item

1.

Webcasting Introduction

This meeting is to be webcast and Members are reminded of the need to activate their microphones before speaking.

 

The Chairman will read the following announcement:

 

“I would like to remind everyone present that this meeting will be broadcast live to the Internet and will be capable of subsequent repeated viewing, with copies of the recording being made available for those that request it.

 

By being present at this meeting, it is likely that the recording cameras will capture your image and this will result in your image becoming part of the broadcast.

 

You should be aware that this may infringe your human and data protection rights. If you have any concerns then please speak to the Webcasting Officer.

 

Please could I also remind Members to activate their microphones before speaking.”

 

Additional documents:

3.

Declarations of Interest

To declare interests in any item on this agenda.

Additional documents:

4.

Minutes pdf icon PDF 171 KB

To confirm the minutes of the meeting of the Cabinet held on 6th December 2021.

 

Additional documents:

Decision:

That the minutes of the Cabinet meeting held on 6 December 2021 be taken as read and would be signed by the Leader as a correct record.

 

 

5.

Reports of Portfolio Holders

To receive oral reports from Portfolio Holders on current issues concerning their Portfolios, which are not covered elsewhere on this agenda.

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6.

Public Questions and Requests to Address the Cabinet

To receive any questions submitted by members of the public and any requests to address the Cabinet.

 

(a)        Public Questions

 

To answer questions asked by members of the public after notice in accordance with the provisions contained within Part 4 of the Constitution (Council Rules, Rule Q3) on any matter in relation to which the Cabinet has powers or duties or which affects the District.

 

(b)       Requests to Address the Cabinet

 

Any member of the public or a representative of another organisation may address the Cabinet on any agenda item (except those dealt with in private session as exempt or confidential business) due to be considered at the meeting, in accordance with the provisions contained within Article 7 of the Constitution (The Executive, Paragraphs 27 and 28).

 

Additional documents:

7.

Overview and Scrutiny

To consider any matters of concern to the Cabinet arising from the Council’s Overview and Scrutiny function and to identify any matters that the Cabinet would like the Overview and Scrutiny Committee to examine as part of its work programme.

 

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8.

Endorsement of Harlow and Gilston Garden Town Transport Strategy pdf icon PDF 371 KB

Planning and Sustainability – (C-034-2021-22) - to endorse the Harlow and Gilston Garden Town Transport Strategy.

 

Additional documents:

Decision:

(1)           The Cabinet considered the HGGT Transport Strategy together with the accompanying appendices including the high level programme, consultation report and equality impact assessment;

 

(2)        The Cabinet agreed that the HGGT Transport Strategy would be considered as a material planning consideration in connection with the preparation of masterplans, pre-application advice, assessing planning applications and any other development management purposes for sites within the Harlow and Gilston Garden Town;

 

(3)        The Cabinet agreed to delegate to the Planning Portfolio Holder for Planning and Sustainability in consultation with the Director of the Garden Town to make any minor text or design amendments to the HGGT Transport Strategy prior to publication should there be necessity for clarification or changes proposed by the respective decision makers of East Herts, Harlow and Epping Forest Districts and Essex and Hertfordshire Counties in order to ensure a consistent document.

 

(4)        The Cabinet acknowledged that the ambition, mode share objective and principles in the Transport Strategy should help shape existing and future work programmes of the Highway Authorities and the Local Planning Authorities across the Garden Town, and can provide supporting justification for funding submissions and spending commitments in relation to transport. Content will also be relevant to initiatives undertaken by Epping Forest District Council.

 

 

9.

HGGT Local Cycling and Walking Infrastructure Plan (LCWIP) pdf icon PDF 234 KB

Planning and Sustainability – (C-037-2021-22) – to note the HGGT Local Cycling and Walking Infrastructure Plan (LCWIP).

 

Additional documents:

Decision:

(1)        The Cabinet noted the HGGT LCWIP, as approved by the HGGT Board and submitted to the relevant portfolio holder of Essex CC for noting and endorsement; to Herts CC Exec Members and to the appropriate portfolio holders and Cabinets at Herts CC, East Herts DC, Epping Forest DC, and Harlow DC for noting; and

 

(2)        The Cabinet noted that the HGGT LCWIP document would be reviewed every three years co-ordinated by the HGGT Partnership.

 

 

10.

Policy on our approach to Trees Causing Structural Damage to Assets pdf icon PDF 208 KB

Housing Services – (C-035-2021-22) – draft policy on our approach to dealing with trees which are causing structural damage to our assets.

 

Additional documents:

Decision:

The Cabinet approved the new policy - ‘our approach to dealing with trees which are causing structural damage to our assets’.

 

 

11.

Sheltered Housing - Emergency Alarm System Upgrade pdf icon PDF 178 KB

Housing Services – (C-036-2021-22) – to consider the upgrading of the sheltered housing emergency alarms.

 

Additional documents:

Decision:

The Cabinet agreed the proposal to use Everon to replace the existing Hard-Wired Alarm system, noting the positive changes for residents and the ability to make VFM savings for EFDC (HRA).

 

 

12.

North Essex Parking Partnership Joint Committee Agreement pdf icon PDF 596 KB

Customer and Partnerships – (C-032-2021-22) – to consider to continue Epping Forest District Council’s membership of the North Essex Parking Partnership (NEPP) joint committee.

 

Additional documents:

Decision:

(1)        The Cabinet agreed the Council’s continued membership of the North Essex Parking Partnership (NEPP) Joint Committee with effect from 1 April 2022 up to and including 31 March 2027; and

 

(2)        Agreed to delegate authority to the Service Director (Contracts) in consultation with the Customer & Partnerships Services Portfolio Holder to approve the new Parking Partnership Joint Committee Agreement.

 

 

13.

Exclusion of Public and Press

Exclusion

To consider whether, under Section 100(A)(4) of the Local Government Act 1972, the public and press should be excluded from the meeting for the items of business set out below on grounds that they will involve the likely disclosure of exempt information as defined in the following paragraph(s) of Part 1 of Schedule 12A of the Act (as amended) or are confidential under Section 100(A)(2):

 

Agenda Item No

Subject

Exempt Information Paragraph Number

14

Waste & Recycling Collection/Street Cleansing Contract

3

 

The Local Government (Access to Information) (Variation) Order 2006, which came into effect on 1 March 2006, requires the Council to consider whether maintaining the exemption listed above outweighs the potential public interest in disclosing the information. Any member who considers that this test should be applied to any currently exempted matter on this agenda should contact the proper officer at least 24 hours prior to the meeting.

 

Background Papers

Article 17 of the Constitution (Access to Information) define background papers as being documents relating to the subject matter of the report which in the Proper Officer's opinion:

 

(a)        disclose any facts or matters on which the report or an important part of the report is based;  and

 

(b)        have been relied on to a material extent in preparing the report and does not include published works or those which disclose exempt or confidential information and in respect of executive reports, the advice of any political advisor.

 

The Council will make available for public inspection one copy of each of the documents on the list of background papers for four years after the date of the meeting. Inspection of background papers can be arranged by contacting either the Responsible Officer or the Democratic Services Officer for the particular item.

Additional documents:

Decision:

That, in accordance with Section 100(A)(4) of the Local Government Act 1972, the public and press be excluded from the meeting for the items of business set out below as they would involve the likely disclosure of exempt information as defined in the paragraphs of Part 1 of Schedule 12(A) of the Act indicated, and the exemption was considered to outweigh the potential public interest in disclosing the information:

 

Agenda Item

Subject

Paragraph Number

 

14

 

            Waste & Recycling Collection/Street Cleansing Contract.

 

 

3

 

14.

Waste and Recycling Collection / Street Cleansing Contract

Environmental and Technical Services – (C-033-2021-22) – to consider in principle, an extension of the current waste / cleansing contract.

 

Additional documents:

Decision:

The Cabinet agreed, in principle, to an extension of up to ten years on the current Waste / Cleansing Contract, from November 2024.

 

 

15.

Any Other Business

Section 100B(4)(b) of the Local Government Act 1972, together with paragraphs 6 and 24 of the Council Procedure Rules contained in the Constitution requires that the permission of the Chairman be obtained, after prior notice to the Chief Executive, before urgent business not specified in the agenda (including a supplementary agenda of which the statutory period of notice has been given) may be transacted.

 

In accordance with Operational Standing Order 6 (non-executive bodies), any item raised by a non-member shall require the support of a member of the Committee concerned and the Chairman of that Committee.  Two weeks' notice of non-urgent items is required.

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