Agenda item

(Chairman of Task and Finish Panel) To consider the attached report.

Councillor A Patel presented a report to the Committee requesting that the work within the Transformation Programme be subject to scrutiny by members. Initially it was proposed that the scrutiny be undertaken by the Resources Select Committee however a special meeting of the Resouces Select Committee proposed that a Task and Finish Panel be established for this specific task.

At a meeting of the Overview and Scrutiny Committee on the 18 April 2017, the Committee agreed to establish of such a panel and at the following meeting on the 6 June 2017 the terms of reference and membership of the panel were agreed.

The Panel has now had three meetings to consider information relating to the programme and the report to the Agenda Item 8 summarises the work carried out and the recommendations made as a result of the meetings.

Councillor Sartin proposed that recommendations 4 and 5 should be amended to read:

4. That details of new projects should be submitted to the relevant select committee for their scrutiny, or in the case of those being managed by the Chief Executive they would come to the Overview and Scrutiny Committee.

5. That project closure and benefits realisation reports should be submitted to the relevant select committee for their information, or in the case of those being managed by the Chief Executive they would come to the Overview and Scrutiny Committee.

The recommendations were proposed by Councillor Sartin and seconded by Councillor Chambers.

RESOLVED:

1. That the Overview and Scrutiny Committee receive the five closure reports of the finished (high risks) projects, to enable them to compare lessons learned across projects (P013, P033, P116, P118, P136).

2. That an updated Transformation Programme Project Dossier should be reviewed at each Overview and Scrutiny Committee meeting.

3. That the Head of Transformation should submit an end of year report to the Overview and Scrutiny Committee, (preferably to their March meeting) summarising the project work during that year and setting out any potential areas for scrutiny for the coming year.

4. That details of new projects should be submitted to the relevant select committee for their scrutiny, or in the case of those being managed by the Chief Executive they would come to the Overview and Scrutiny Committee.

5. That project closure and benefits realisation reports should be submitted to the relevant select committee for their information, or in the case of those being managed by the Chief Executive they would come to the Overview and Scrutiny Committee.

6. That reporting of projects entering lifecycle stages be included in the Cabinet ‘Highlight Report’ for information.

7. That arrangements be made for all members of the Select Committees and the Overview and Scrutiny Committee to receive training on transformation and the various elements of the project lifecycle.

8. That members be allowed ‘read only’ access to the Covalent system for information. The access to be at project level.

9. That the Overview and Scrutiny Committee undertake appropriate scrutiny of projects and initiatives that concern matters within the service responsibility of the Chief Executive.

10. That the Overview and Scrutiny Committee receive an annual update of the Customer Services Programme from the Head of Customer Service.

11. That existing projects be reported to the relevant Select Committee to be reviewed.