Agenda item

Minutes

To agree the notes of the meeting of the Select Committee held on 4^th December 2018.

Matters Arising

To consider any maters arising from the minutes of the last meeting.

Minutes

RESOLVED:

That the notes of the meeting of the Select Committee held on 4^th December 2018 be agreed, subject to noting that Councillor Vaz had given his apologies for this meeting.

Matters Arising

(i)            Quarterly Financial Monitoring quarter 1 (minute item 29 – 4.12.18)

P Maddock said that recycling credit income had shown an improvement but it had since fallen back. The Council should receive the income within 2 months of the deadline, but this was still haphazard. To be taken up with the County.

(ii)           The Medium Term Financial Strategy had been updated and had gone to the Finance & Performance Management Cabinet Committee and then on to Cabinet and will eventually go on to full Council.

(iii)          Financial Issues paper 2019/20 (minute item 29 – 4.12.18)

The fraud investigation team will report to the next meeting of this committee.

(iv)          P Maddock had spoken to the insurers on indemnity insurance and was told that they did not provide this type of insurance and that insurance like this was not available. However, the Council did set aside a lump sum to cover any appeal pay-outs.

(v)          Technology Strategy Update (minute item 29 – 4.12.18)

R Pavey reported that the satisfaction survey and the paperless agenda were moving forward and by May there should be further progress.

(vi)          P Maddock was still to receive a response from P Maginnis on the ICT Service Level agreement. He will chase this up.

(vii)        Fees and Charges (Minute item 29 – 4.12.18)

P Maddock had found out that HMO licences lasted for a period of 5 years.

(viii)       Quarterly Financial Monitoring (minute item 34 – 4.12.18)

P Maddock noted that the proposed Council’s Pods for the homeless would not be in operation until June 2019.

(ix)          P Maddock commented on disabled adaptions and the low expenditure reported at the last meeting. There had been a bit of an increase recently but the budget would still be underspent by the end of the year. There were issues with staffing, primarily due to the county council side. However, the budget was reviewed on a regular basis.

Councillor Bedford asked if the underspend was ring-fenced. Mr Maddock said it was held in the repairs fund and could in theory be ring-fenced.

Councillor Bedford formally proposed that Cabinet be asked to ring-fence this money for future use. This was seconded by Councillor Whitehouse and agreed by the Committee.

RESOLVED:

To propose to the Cabinet that the budget for disabled adaptions be ring-fenced for future use.

(x)          Corporate Plan 2018-2023 – Performance Report Quarters 1&2 (Minute item 37 – 4.12.18)

R Pavey noted that a review of the IT Services would be looking at the use of AI software to check forms more quickly.

(xi)         Transformation Programme – Project Initiation Documents (Minute item 12 – 9.07.18)

Councillor Patel asked that any outstanding matters arising be completed at the Committees last meeting of the Civic year. He reminded the committee that at their July meeting they had requested P Maginnis to bring the 5 PID documents mentioned (that were in support of the Peoples Strategy) to their next meeting. This had not been done and Councillor Patel was now formally requesting that these documents be brought to their last meeting of the year in April 2019.

ACTION:

That Ms Maginnis brings the 5 PID documents supporting the Peoples Strategy (as requested at the July meeting) to the April 2019 meeting of this Committee.