Decisions

That, in accordance with paragraphs 2.8 and 10.1 of the Council’s Procurement Rules (2018), the Procurement Rules be waived to enable the direct appointment of Sustrans to deliver Active Travel Services for the Harlow and Gilston Garden Town project.

(1)   That, Tower Asphalt Ltd be awarded the one-year contract renewable annually for up to a maximum of four-further years, for the planned and ad-hoc renewal of flat roof covering and liquid waterproofing to asphalt walkways and associated works to Council owned blocks of flats in the tendered sum of £323,206.00, being the lowest economically advantageous tender received; and   

(2)   That, should it not be possible to enter into contract with Tower Asphalt Ltd that Acclaim Contracts Ltd be awarded the contract as a reserve contractor, being the second most economically advantageous tender received, with a tender sum of £341,973.66; and

(3)   That, the overall value of the works be capped to the sum included in the Capital Programme identified for Flat Roofs and Balcony Resurfacing on an annual basis; and 

(4)   That, this contract be designated as a serial contract to facilitate the annual adjustment to the tendered rates in accordance with the Royal Institution of Chartered Surveyors (RICS) BCIS ALLCOS Resource Cost Index of All Construction: All Repair and Maintenance Work #7419.

(1)        The Cabinet approved the set-up of a group company structure as set out in 1.1 of the report.  This approval included a spend for the set-up costs to cover: legal advice, taxation advice, and project management support.  The District Development Fund (DDF) 19/20 would cover this sum.

(2)        The Cabinet approved the set-up costs as recommended in the report for the Services (Repairs) subsidiary company.  It was proposed to use the DDF to cover the initial set up costs.  This sum would include legal advice, tax advice, project management, and ICT consultancy costs.

(3)        The Cabinet delegated responsibility to the Officer/Member steering group to oversee the set-up and preparation of the Services (Repairs) company business plan for approval by the Group Company Holding Board. 

(4)        The Cabinet noted that if the set-up costs of the repairs company varied by more than an additional 20%, and/or if providing a loan to the Company the current locally agreed borrowing limits were exceeded by the Council, a further Cabinet approval would be required.

(5)        Cabinet noted that further approval would be sought for sale of land into the Development Company as and when sites came forward for development. 

(1)  That the recommendations included in the Examiner’s Report was considered and noted;

(2)  That the draft Moreton, Bobbingworth and the Lavers Neighbourhood Plan, with proposed amendments, which met the basic conditions and was compatible with European obligations was agreed; and

(3)  That the Decision Statement (Appendix A of the report) for the Moreton, Bobbingworth and the Lavers Neighbourhood Plan to progress to referendum be approved.

(1)  That the Delivering Infrastructure in the District: Developer Contributions Strategy attached as Appendix A to the report was agreed; and

(2)    That the mechanisms for Member involvement to support the delivery of infrastructure was noted;

(3)    The new regulations to lift the pooling restrictions for S106 contributions and a requirement to produce an annual infrastructure funding statement from December 2020 was agreed; and

(4)    That this strategy be referred to the Constitution Working Group for their consideration.

(1)          That the progress of Masterplans and Concept Frameworks, including the use of Planning Performance Agreements and the progress of other proposals at pre-application and application stage were noted;

(2)          The projects reviewed by the Quality Review Panel during 2018/19 were noted;

(3)          The infrastructure contributions from Section 106 achieved within Epping Forest District for financial year 2018/19 were noted and:

(4)          That the Cabinet noted the current position with regard to the Epping Forest Special Area of Conservation.

(1)        That, following endorsement by the Communities Select Committee, the Fire Safety Policy for Council owned housing accommodation be adopted; and

(2)        That, subject to obtaining building regulations approval and listed building consent, the retro-fitting of sprinkler systems into temporary housing accommodation sites at Norway House and Hemnall House be approved.

That, in accordance with Section 100(A)(4) of the Local Government Act 1972, the public and press be excluded from the meeting for the items of business set out below as they would involve the likely disclosure of exempt information as defined in the paragraphs of Part 1 of Schedule 12(A) of the Act indicated, and the exemption was considered to outweigh the potential public interest in disclosing the information: