Decisions

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Decision register

Decisions published

04/05/2021 - Cycle Store Charges on HRA Council Housing Estates ref: 3712    Recommendations Approved (subject to call-in)

Decision Maker: Housing & Community Services Portfolio Holder

Decision published: 04/05/2021

Effective from: 12/05/2021

Decision:

(1)   To approve the proposed administrative fees in relation to cycle storage provided by the Council on its HRA Council housing estates.

 

(2)   That where cycle storage is provided on HRA Council housing estates, subject to eligibility, applicants enter into a cycle store agreement with the Council providing secure cycle parking for the duration of the agreement.

 

(3)   That an initial charge of £34.50 be levied per agreement, to cover the cost of the key and which includes a £10 refundable deposit on safe return of that key at the end of the agreement.

 

(4)   That in subsequent years, holders of cycle store agreements be charged£20 per year for use of the cycle store, which will be reviewed annually in line with the Council’s other non-statutory fees and charges.

 

Lead officer: Rachel Smith


26/04/2021 - Award of Car Park Maintenance and Street Furniture Contract ref: 3711    Recommendations Approved

Decision Maker: Environmental & Technical Services Portfolio Holder

Decision published: 26/04/2021

Effective from: 05/05/2021

Decision:

Approval to award the car park maintenance and street furniture contract to WH Construction.

 

Lead officer: James Warwick


26/04/2021 - Funding for Epping and other Safer High Street Schemes ref: 3710    Recommendations Approved

Decision Maker: Commercial & Regulatory Services Portfolio Holder

Decision published: 26/04/2021

Effective from: 05/05/2021

Decision:

To pool together the various budgets totalling £283,092 under one heading and allocate for Covid-19 Safer Places Projects to complete the ongoing improvement works in Epping High Street and then other town centres.

 

Lead officer: Qasim Durrani


20/04/2021 - Qualis Quarterly Monitoring Report - Q1 2020/21 ref: 3709    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 20/04/2021 - Cabinet

Decision published: 23/04/2021

Effective from: 20/04/2021

Decision:

 

The Cabinet discussed and commented on the Qualis quarter 1(2020/21) monitoring report.

 

 

Wards affected: (All Wards);


20/04/2021 - Climate Change Action Plan ref: 3708    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 20/04/2021 - Cabinet

Decision published: 23/04/2021

Effective from: 01/05/2021

Decision:

 

(1)        The Cabinet agreed that the Draft Climate Change Action Plan be approved for public consultation for a six-week period in June 2021; and

 

(2)        Agreed that the Planning Services Director, in consultation with the Planning Portfolio Holder be authorised to make minor amendments to the Draft Climate Change Action Plan.

 

 

Wards affected: (All Wards);


20/04/2021 - Green Infrastructure Strategy ref: 3707    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 20/04/2021 - Cabinet

Decision published: 23/04/2021

Effective from: 01/05/2021

Decision:

 

(1)        The Cabinet agreed the Green Infrastructure Strategy as a material planning consideration for the preparation of Strategic Masterplans, Concept Frameworks, pre-application advice, assessing planning applications and any other development management and implementation related purposes within the District; for submission to the Local Plan Inspector; and used to inform the Council’s update to the Habitats Regulations Assessment to support the emerging Local Plan, subject to review with the Woodland Trust;

 

(2)        The Cabinet agreed that contributions would be sought from residential developments in the parishes of Loughton, Buckhurst Hill and Theydon Bois towards site specific projects to mitigate the impact of recreational pressure on Epping Forest Special Area of Conservation in the sum of £716 per dwelling;

 

(3)        The Cabinet agreed the Green Infrastructure Strategy as a framework for guiding partnership working and investment in green and blue infrastructure as part of the Council’s response to the Climate Emergency; and

 

(4)        The Cabinet agreed that the Planning Services Director, in consultation with the Planning Portfolio Holder be authorised to make minor amendments to the Green Infrastructure Strategy, including any mapping and links and the addition of a glossary, prior to publication.

 

 

Wards affected: (All Wards);


20/04/2021 - Acceptance of Tender - Contract 102, Controlled Door Entry Systems ref: 3706    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 20/04/2021 - Cabinet

Decision published: 23/04/2021

Effective from: 01/05/2021

Decision:

The Cabinet agreed:

 

(1)        That, Openview Security Systems Ltd be awarded a 1-year contract renewable annually for up to a maximum of 4-further years, for the repair, planned maintenance and installation of audio-controlled door entry systems to Council-owned properties in the sum of £1,022,194.64 with an overall weighted price and quality score of 90% being the most economically advantageous tender received;

 

(2)        That, should it not be possible to enter into contract with Openview Security Systems Ltd, that SCCI Alphatrack Ltd be awarded the contract as the reserve contractor, being the second most economically advantageous tender received, with a Tender Sum of £1,410,280.01;

 

(3)        That the overall value of the works be limited to the sum included in Housing Revenue Account for maintenance works and the sum within the Capital Programme for the installation and upgrades of audio-controlled door entry systems on an annual basis; and

 

(4)        That, this contract be designated as a serial contract to facilitate the annual adjustment to the tendered rates in accordance with the BCIS ALLCOS Resource Cost Index of All Construction: Repair and Maintenance Work #7419.  

 

 

Wards affected: (All Wards);


20/04/2021 - Delivery of Bakers Lane Leisure Centre ref: 3705    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 20/04/2021 - Cabinet

Decision published: 23/04/2021

Effective from: 01/05/2021

Decision:

 

(1)        The Cabinet noted the progress made on delivery of the Epping Leisure Centre at Bakers Lane, Epping;

 

(2)        The Cabinet delegated to the Portfolio Holder for Environment and Technical the authority to agree the Deed of Variation to the contract with Places Leisure for delivery of the new centre, adjustments to the agreement to take account of the sale of current Epping Sports Centre at Hemnall Street to Qualis and the right to continue to use this facility until the new Bakers Lane facility was ready;

 

(3)        The Cabinet allocated £600,000 from existing Capital Programme provision for the Bakers Lane Leisure Centre, as agreed by Council in February, to progress detailed designs and further site survey work in order to arrive at cost certainty;

 

(4)     In recognising that Qualis owned a number of regeneration sites in Epping Town and the delivery of the Bakers Lane site was interdependent on Qualis progress; the Cabinet agreed to work with Qualis in a strategic delivery partnership, with Qualis occupying the role of Infrastructure Manager with the responsibility of coordination for the delivery of all five sites in Epping Town and communications across the sites and agree an appropriate day rate retainer fee to reflect this;

 

(5)      The Cabinet delegated authority to the Section 151 officer to repay to Qualis costs incurred by them in preparing and submitting a planning application and outline design for the Bakers Lane Leisure Centre that is to be used by Places Leisure; the amount to be based on the actual justifiable costs incurred and upon consultation with the Leader of the Council, Portfolio Holder for Environment and Technical and Portfolio Holder for Finance; and

 

(6)       That the final form of contract variation covering Management Fee income from the new Centre be brought to a future Cabinet for consideration.

 

 

Wards affected: (All Wards);