Monday, 20th May, 2019 7.30 pm

Venue: Council Chamber, Civic Offices, High Street, Epping

Contact: Democratic Services Manager Tel: (01992) 564243  Email:

No. Item


Webcasting Introduction

This meeting is to be webcast. Members are reminded of the need to activate their microphones before speaking. The Democratic Services Manager will read the following announcement:


“The Chairman would like to remind everyone present that this meeting will be broadcast live to the internet (or filmed) and will be capable of repeated viewing (or another use by such third parties).


If you are seated in the lower public seating area it is likely that the recording cameras will capture your image and this will result in the possibility that your image will become part of the broadcast.


This may infringe your human and data protection rights and if you wish to avoid this you should move to the upper public gallery.”


District Council Elections - 2 May 2019

The Chairman to welcome the following newly elected and re-elected members of the Council following the elections held on 2 May 2019.




Nigel Avey

Broadley Common, Epping Upland & Nazeing

Aniket Patel

Buckhurst Hill West

Paula Keska

Chipping Ongar, Greensted and Marden Ash

Cherry McCredie

Epping Hemnall

Chris Whitbread

Epping Lindsey and Thornwood Common

Sheree Rackham

Grange Hill

Richard Morgan

Hastingwood, Matching and Sheering Village

Brian Rolfe


Richard Bassett

Lower Nazeing

Paul Stalker

Lower Sheering

Jaymey McIvor

North Weald Bassett

Mary Sartin


Nigel Bedford


Syd Stavrou

Waltham Abbey High Beach

Ann Mitchell

Waltham North East

Julian Leppert

Waltham Abbey Paternoster

Sam Kane

Waltham Abbey Honey Lane

David Plummer

Waltham Abbey South West


The Chairman will present declaration of acceptance of office certificates, to the newly elected members.


Election of Chairman pdf icon PDF 45 KB

To elect a Chairman of the Council for the municipal year 2019/20.


The new chairman will then make a declaration of acceptance of office.


Appointment of Vice-Chairman pdf icon PDF 44 KB

To appoint a member to be Vice-Chairman of the Council for the municipal year 2019/20. Nominations received will be reported at the meeting.


The new Vice Chairman will then make a declaration of acceptance of office.


Minutes pdf icon PDF 103 KB

To approve as a correct record and sign the minutes of the meeting held on 25 April 2019 (To follow).


Declarations of Interest

To declare interests in any item on the agenda.



(a)        Apologies for Absence


(b)       Chairman’s Announcements


(c)        Members not seeking Re-election or not Re-elected


To note that;


(i)            L Hughes, A Grigg and K Chana did not seek re-election on 2 May 2019; and


(ii)           R Gadsby and L Webster were not re-elected on 3 May 2019.


Members who achieve 10, 15 or 20 years of service, are asked to attend the meeting to receive a Long Service Award in recognition of their service to the Council.


Election of Leader



(1)               That, in accordance with Section 44C(2) of the Local Government Act 2000, the Council appoints the Leader of the Council for a 4 year term of office, as prescribed by Section 44E of the Act, expiring on the day of the Annual Council meeting or following normal day of retirement as a Councillor.



Report of the Appointment Panel pdf icon PDF 82 KB

Leader of Council will present the report (to follow) regarding:


(a)          Notice of Constitution of Political Groups, Group Leaders and Deputies;

(b)          Appointment made by the Leader to the Cabinet, Cabinet Committees and Outside organisations carrying out Executive Functions;

(c)           Membership, Chairmanship and Vice- Chairmanship of Committees, Sub-Committees and Panels (Non-Executive Bodies);

(d)          Appointments to Outside Organisations carrying out Council, Regulatory or Non-Cabinet Functions.


The Council will need to vote on (c) and (d) where the number of nominations exceeds the number of places available.

Additional documents:


Scheme of Delegations



To note the scheme of delegation which are the responsibility of the Council to determine.


The constitution requires that the scheme of delegation should be agreed at the annual meeting. No new delegations have been made and details of the delegations can be found within the Constitution.


Council meeting Dates for 2019/20



That during 2019/20 ordinary meetings of Council be held on the following dates;


30 July 2019;

19 September 2019;

5 November 2019;

17 December 2019;

25 February 2020;

7 April 2020; and

21 May 2020.


It is a requirement of the Constitution that the program of ordinary meetings of the Council be approved at the annual meeting of the Council.


Exclusion of Public and Press

Exclusion: To consider whether, under Section 100(A)(4) of the Local Government Act 1972, the public and press should be excluded from the meeting for the items of business set out below on grounds that they will involve the likely disclosure of exempt information as defined in the following paragraph(s) of Part 1 of Schedule 12A of the Act (as amended) or are confidential under Section 100(A)(2):


Agenda Item No


Exempt Information Paragraph Number





The Local Government (Access to Information) (Variation) Order 2006, which came into effect on 1 March 2006, requires the Council to consider whether maintaining the exemption listed above outweighs the potential public interest in disclosing the information. Any member who considers that this test should be applied to any currently exempted matter on this agenda should contact the proper officer at least 24 hours prior to the meeting.


Background Papers:  Article 17 of the Constitution (Access to Information) define background papers as being documents relating to the subject matter of the report which in the Proper Officer's opinion:


(a)        disclose any facts or matters on which the report or an important part of the report is based;  and


(b)        have been relied on to a material extent in preparing the report and does not include published works or those which disclose exempt or confidential information and in respect of executive reports, the advice of any political advisor.


The Council will make available for public inspection for four years after the date of the meeting one copy of each of the documents on the list of background papers.