Committee structure

Council

The Council has the following functions:

 

Adoption of and changes to the Constitution;

 

Approval of, adoption of and revisions to the policy framework and the budget. (The budget includes the allocation of financial resources to different services and projects, proposed contingency funds, the Council Tax base, setting the Council Tax and decisions relating to the control of the Council's borrowing requirement, the control of its capital expenditure and the setting of virement limits);

 

Adoption of Plans and Strategies including the Community Plan/Strategy, Capital Strategy, and other plans which it decides, as a matter of local choice, should be the responsibility of the Council to adopt;

 

Election/Appointment of the Chairman and Vice-Chairman of Council; the Leader and members of the Cabinet; members of Committees and Sub Committees;

 

Agreeing and amending the terms of reference for Committees, deciding on their composition and making appointments to them;

 

Appointing representatives to outside bodies;

 

Adoption of the District Council's Codes of Conduct;

 

Adopting an allowances scheme;

 

Confirming the appointment or dismissal of the Head of Paid Service;

 

Making, amending, revoking, re-enacting or adopting bylaws and promoting or opposing the making of local legislation or personal Bills;

 

Inviting contributions from relevant community groups or representatives; and

 

Agreeing and supporting the community engagement activities

 

Executive Bodies

Cabinet

The Cabinet (sometimes referred to as the Executive) makes many of the decisions relating to how the Council is run. It must work within the financial and policy guideline (or framework) set by the Council. Within that framework it determines the business of the Council. This is done either by meeting together as a group (the Cabinet) or individually (by a Portfolio Holder).

 

These Portfolio Holders make up the members of the Cabinet. The current (from  May 2019) Portfolios of the Council and post holders are:

 

Portfolio Title

Portfolio Holder 2019/20

Leader

Councillor C. Whitbread

Strategic Projects

Councillor A. Lion

Business Support Services

Councillor S. Stavrou

Contract and Technical Services

Councillor N. Avey

Commercial and Regulatory Services

Councillor A. Patel

Community and Partnership Services

Councillor N. Bedford

Customer Services

Councillor S. Kane

Housing and Property Services

Councillor H. Whitbread

Planning Services

Councillor J. Philip

 

More information on the responsibilities of the Cabinet can be found in the Council’s Constitution (Responsibility for Functions).

Cabinet Committees

These are Committees that have defined Terms of Reference related to Executive functions.

Regulatory

These committees undertake a function that is not part of the Executive functions of the Council

Scrutiny

Overview and Scrutiny Committee

The Committee is part of the Council’s Overview and Scrutiny framework that helps to ensure that local public services are delivered effectively, efficiently and in the best interests of residents and people that live and work in the Epping Forest District. Overview and Scrutiny  is an important mechanism through which public accountability can be exercised and all Councillors (except members of the Cabinet) can participate in the scrutiny of the Council and its partners. The primary role of overview and scrutiny is to hold local decision-makers to account and to help improve local services by:

 

(a)       reviewing and challenging decisions taken by the Council and its partners;

(b)       undertaking investigations into services or policy areas which are of interest or concern to people in the District; and

(c)       making evidence-based recommendations to improve services provided by the Council and partner organisations;

 

Overview and Scrutiny has wide-ranging powers to investigate areas of local interest. Scrutiny activity is not restricted to services provided by the Council, as any area of interest to the local community may be investigated by Overview and Scrutiny. Councillors are also able to refer any local matter relating to local government, or affecting their ward or constituents, to Overview and Scrutiny. In this context, Overview and Scrutiny plays an important role in local democracy as it can help to:

 

(d)       enhance the accountability of local services;

(e)       improve  the transparency of decision-making; and

(f)        enable Councillors to represent the views of local people.

 

 

Other Regulatory Committees

Licensing Committee

Functions

 

Those functions pertaining to licensing and registration and permits and consents

 

Animal Boarding Establishments Act 1963

Breeding & Sale of Dogs (Welfare) Act 1999

Breeding of Dogs Act 1973

Breeding of Dogs Act 1991

Caravan Sites & Control of Development Act 1960

Caravan Sites Act 1968

Dangerous Wild Animals Act 1976

Gambling Act 2005

Guard Dogs Act 1975

House to House Collections Act 1939

Licensing Act 2003

Local Government (Miscellaneous Provisions) Act 1976

Local Government (Miscellaneous Provisions) Act 1982

Pet Animals Acts 1951 & Pet Animals Act 1951 (Amendment Act) 1983

Riding Establishments Acts 1964 & 1970

Scrap Metal Dealers Act 1964

The Game Act 1831

Town Police Clauses Act 1847

Town Police Clauses Act 1889

Zoo Licensing Act 1981

 

Any Regulations, Orders, Byelaws or other subsidiary legislation made under the above Acts.

 

Most matters are determined by a Subcommittee of three of the 15 members based upon a predetermined rota.

Standards Committee

(a)        promoting and maintaining high standards of conduct by Councillors and Co-Opted Members;

 

            (b)        assisting Councillors and Co-Opted Members to observe the Members' Code of Conduct;

 

            (c)        advising the Council on the adoption or revision of the Members' Code of Conduct;

 

            (d)        monitoring the operation of the Members' Code of Conduct;

 

            (e)        advising, training or arranging to train Councillors and Co-Opted Members on matters relating to the Members' Code of Conduct

 

            (f)        considering dispensations to Councillors and Co-Opted Members   (including Parish and Town Councillors) from requirements relating to interests set out in the Members' Code of Conduct

 

            (g)        dealing with any reports referred from or on behalf of the Monitoring Officer on any matter, including investigations relating to Councillor conduct;

 

            (h)        the exercise of (a) to (g) above in relation to the Parish Councils     wholly or mainly in its area and the members of those Parish Councils either directly or through joint arrangements from time to time agreed; and

 

            (i)         adjudication on complaints regarding the operation of District Council protocols annexed to the Constitution; and

 

            Revised ToR agreed by Standards Committee in July 2015

 

Officer Management Meetings

Non decision making member group

Youth Body

Constitution