Agenda and minutes

The Chairman welcomed members of the public to the meeting and outlined the procedures and arrangements agreed by the Council, to enable persons to address the Sub-Committee in relation to the determination of applications for planning permission.

To confirm the minutes of the last meeting of the Sub-Committee held on 22 February 2006 as a correct record (attached).

         RESOLVED:

That the minutes of the meeting of the Sub-Committee held on 22 February 2006 be taken as read and signed by the Chairman as a correct record.

(Head of Research and Democratic Services) To declare interests in any item on this agenda.

(a)            Pursuant to the Council's Code of Member Conduct, Councillors Mrs R Gadsby, R Haines, R Chidley and Ms S Stavrou declared personal interests in agenda item 7 (2) (EPF/1319/05 High View Farm, Cobbinsend Road, Waltham Abbey).  The Councillors declared that their interests were not prejudicial and indicated that they would remain in the meeting during the consideration and voting on the items.

(b)            Pursuant to the Council's Code of Member Conduct, Councillor Mrs P Smith declared a personal interest in agenda items 7 (2) (EPF/1319/05 High View Farm, Cobbinsend Road, Waltham Abbey) by virtue of owning adjoining land to the applicant.  The Councillor declared that her interests was prejudicial and indicated that she would leave the meeting during the consideration and voting on the item.

Section 100B(4)(b) of the Local Government Act 1972, together with paragraphs 6 and 25 of the Council Procedure Rules contained in the Constitution requires that the permission of the Chairman be obtained, after prior notice to the Chief Executive, before urgent business not specified in the agenda (including a supplementary agenda of which the statutory period of notice has been given) may be transacted.

In accordance with Operational Standing Order 6 (non-executive bodies), any item raised by a non-member shall require the support of a member of the Committee concerned and the Chairman of that Committee.  Two weeks' notice of non-urgent items is required.

It was reported that there was no urgent business for consideration at the meeting.

Recommendation:

That the committee confirm that the opening times agreed on a trial basis be retained permanently.

Report

On 6/7/05 the Sub Committee gave approval to opening hours of this new store, and the associated petrol filling station, loading bay, and recycling area, on a 3 month trial basis. This trial period was considered desirable so as to gauge the effect that the store, and particularly its opening hours, would have on the amenity of nearby residents. In addition Tescos had originally proposed 24 hour trading on 5 nights a week, and this trial period would assist in the Committee’s assessment of any proposal by Tescos to extend its hours of operation beyond those operating in the first three months.

Tescos in fact do not propose to vary opening times, and therefore they propose that the hours of opening and operations pertaining to the first three months are retained on a permanent basis. These are:-

Retail Store – open between 8am and 11pm Monday to Friday, Saturday 8am to 10pm, Sunday 11am to 5pm. 

Store Service Yard – to take deliveries between 7am to 9pm Mondays to Saturdays, but with one delivery allowed at night between 9pm and 10.30pm. On Sundays to take deliveries between 9am and 6pm.

Petrol Filling Station (PFS) – open to the public at the same times as the retail store, except on Sundays when it will be open 11am to 9pm. Deliveries to the PFS to be between 7.30am and 9pm Monday to Saturday, and between 11am and 5pm on Sundays.

Recycling Area – open to the public between 8am and 9pm Monday to Saturday, and between 11am and 5pm on Sundays. Emptying of this recycling area to take place between 8am and 6.30 pm on Monday to Friday, between 8am and 1pm on Saturdays, and not at all on Sundays.

Consultation

Some 200 neighbours were consulted on the above hours of trading and operations. Neighbours were also informed that comments made on other issues relating to the operation of the store would be relayed to Tescos. 6 replies were received to this consultation, plus a letter from Councillor D’Souza following a meeting he had with 15 residents.

No objections or adverse comments were received with regard to the current (and proposed) hours of store trading. The trading hours are considered to be modest in their extent, and they are recommended for approval on a permanent basis.

With regard to related operations concerns have been received, via Councillor D’Souza’s meeting with residents, that vehicles are delivering to the store’s service yard before 8am on a regular basis. However, in fact the approved times for the trial period was that deliveries could occur from 7am onwards Mondays to Saturdays, with the exception of one delivery which could take place between 6am and 7am.

This issue was subject of considerable previous negotiation between Council officers and Tescos. It is acknowledged that some nuisance may be caused, but it is also true to say that no direct complaint  ...  view the full agenda text for item 71.

The Subcommittee noted that on 6 July 2005 they gave approval to opening hours of this new store, and the associated petrol filling station, loading bay, and recycling area, on a 3 month trial basis. This trial period was considered desirable so as to gauge the effect that the store, and particularly its opening hours, would have on the amenity of nearby residents. Tescos had originally proposed 24 hour trading on 5 nights a week, and this trial period was to assist in the Committee’s assessment of any proposal by Tescos to extend its hours of operation beyond those operating in the first three months.

Tescos in fact do not propose to vary opening times, and therefore they propose that the hours of opening and operations are retained on a permanent basis. These are:-

Retail Store – open between 8am and 11pm Monday to Friday, Saturday 8am to 10pm, Sunday 11am to 5pm. 

Store Service Yard – to take deliveries between 7am to 9pm Mondays to Saturdays, but with one delivery allowed at night between 9pm and 10.30pm. On Sundays to take deliveries between 9am and 6pm.

Petrol Filling Station (PFS) – open to the public at the same times as the retail store, except on Sundays when it will be open 11am to 9pm. Deliveries to the PFS to be between 7.30am and 9pm Monday to Saturday, and between 11am and 5pm on Sundays.

Recycling Area – open to the public between 8am and 9pm Monday to Saturday, and between 11am and 5pm on Sundays. Emptying of this recycling area to take place between 8am and 6.30 pm on Monday to Friday, between 8am and 1pm on Saturdays, and not at all on Sundays.

            RESOLVED:

That the committee confirmed that the opening times agreed on a trail basis on 6 July 2005, be retained permanently.

(Head of Planning and Economic Development)  To consider planning applications as set out in the attached schedule

Background Papers:  (i)  Applications for determination – applications listed on the schedule, letters of representation received regarding the applications which are summarised on the schedule.  (ii)  Enforcement of Planning Control – the reports of officers inspecting the properties listed on the schedule in respect of which consideration is to be given to the enforcement of planning control.

The Sub-Committee considered a schedule of applications for planning permission.

            RESOLVED:

            That, Planning applications numbered 1 – 2 be determined as set out in the annex to these minutes.

(Head of Planning and Economic Development) Schedules of planning applications determined by the Head of Planning and Economic Development under delegated powers since the last meeting of a Plans Subcommittee may be inspected in the Members Room or at the Planning and Economic Development Information Desk at the Civic Offices, Epping.

The Sub-Committee noted that details of planning applications determined by the Head of Planning Economic Development under delegated authority since the last meeting had been circulated to all members and were available for inspection at the Civic Offices.