Agenda and minutes

The Chairman welcomed members of the public to the meeting and outlined the procedures and arrangements agreed by the Council, to enable persons to address the Sub-Committee in relation to the determination of applications for planning permission. He also informed those present, that this meeting was to be webcast live and would be capable of repeat viewing.

To confirm the minutes of the last meeting of the Sub-Committee held on 6 September 2006 as correct record (attached).

         RESOLVED:

That the minutes of the meeting of the Sub-Committee held on 6 September 2006 be taken as read and signed by the Chairman as a correct record.

(Head of Research and Democratic Services) To declare interests in any item on this agenda.

(a)            Pursuant to the Council's Code of Member Conduct, Councillors Mrs Gadsby, Mrs Stavrou, and Mrs Brooks declared personal interests in agenda items 7 (3) (EPF/1111/06 Town Mead Sports & Social Club, Townmead, Waltham Abbey) by virtue of being Waltham Abbey Town Councillors.  The Councillors declared that their interests were prejudicial and indicated that they would not remain in the meeting during the consideration and voting on the items.

(b)                           Pursuant to the Council's Code of Member Conduct, Councillor Mrs Cooper declared a personal interest in agenda items 7 (2) (EPF/1608/06 32 Pecks Hill, Nazeing) by virtue of being the parish ward Councillor.  The Councillor declared that her interests were not prejudicial and indicated that she would remain in the meeting during the consideration and voting on the item.

(c)            Pursuant to the Council's Code of Member Conduct, Councillor Mrs Borton declared a personal interest in agenda items 7 (2) (EPF/1608/06 32 Pecks Hill, Nazeing) by virtue of being the parish ward Councillor.  The Councillor declared that her interests were not prejudicial and indicated that she would remain in the meeting during the consideration and voting on the item.

(d)            Pursuant to the Council's Code of Member Conduct, Councillor Mrs Smith declared a personal interest in agenda items 7 (1) (EPF/1375/06 Drumaids, Parsloe Road, Epping Uplands) by virtue of being the parish Council ward member.  The Councillor declared that her interests were not prejudicial and indicated that she would remain in the meeting during the consideration and voting on the item.

(e)            Pursuant to the Council's Code of Member Conduct, Councillor McMillan declared a personal interest in agenda items 7 (3) (EPF/1111/06 Town Mead Sports and Social Club, Townmead, Waltham Abbey) by virtue of being a past employee with Waltham Abbey Town Council.  The Councillor declared that his interests were not prejudicial and indicated that he would remain in the meeting during the consideration and voting on the item.

Section 100B(4)(b) of the Local Government Act 1972, together with paragraphs 6 and 25 of the Council Procedure Rules contained in the Constitution requires that the permission of the Chairman be obtained, after prior notice to the Chief Executive, before urgent business not specified in the agenda (including a supplementary agenda of which the statutory period of notice has been given) may be transacted.

In accordance with Operational Standing Order 6 (non-executive bodies), any item raised by a non-member shall require the support of a member of the Committee concerned and the Chairman of that Committee.  Two weeks' notice of non-urgent items is required.

It was reported that there was no urgent business for consideration at the meeting.

Recommendation:

That the results of the consultation be noted and that Sainsbury’s be advised that the routing arrangements may operate for the length of the Holmesdale Tunnel roadwork’s but that further efforts must be made to ensure compliance with all other aspects of the routing agreement.

Background

1.                  The committee considered a report at its meeting in June 2006 concerning a temporary suspension of the Sainsbury’s Lorry Routing Agreement only in so far as it related to vehicles that would otherwise leave the M25 at junction 25 (A10) prevented from doing so by the roadworks to the Holmesdale Tunnel.   Members will recall that agreement had been given to a temporary trial by officers and a report was to be submitted to the meeting in September following consultation responses.

2.                  There was some concern that officers had agreed to the trial without first reference to members and an apology is made for this but with the roadworks commencing in May and the request from Sainsburys being received only 14 days before the event, little time was available for consultation.

Consultation

3.                  However, consultation with affected authorities has now taken place, after 3 months of the re-routing west from the depot to the Highbridge Street junction and then west through Waltham Cross to the A10.

4.                  Waltham Abbey Town Council has replied stating that the Town Council does not object to the continued suspension of the agreement for the period of the works in order for the continued ease of access to and from the depot.   They add that there is concern, however, at heavy goods vehicles that still seem to use other non-agreed routes and ask that this concern be brought to the attention of Sainsburys and perhaps to the Highway Authority in order that it might consider additional signage.

5.                  Broxbourne Borough Council, through which the new routing runs and the authority most affected by this temporary suspension, has replied stating that the Council has no objections or comments to make.

6.                  Essex County Council, the Highway Authority, agrees that this is a sensible temporary arrangement given the additional journey times encountered as a result of the works.  They add that there has been many complaints about the effects of the works in general but none about Sainsbury’s vehicles.

The Continuing Need

7.            Sainsburys themselves have commented upon the experience of the first 3 months.   They state that they have only changed the routing for the limited number of destinations advised to the Council and in other respects are following the routing agreement.  They have installed a camera in their transport office allowing them to monitor the westbound flows on the M25 so that they make conscious decisions on the best route at the time.  This means that not all the vehicles that would normally use the A10 follow the Waltham Cross option but could be routed on the M25 to the next junction.    They add that the service to their stores has suffered due to the roadworks and any  ...  view the full agenda text for item 33.

The committee considered a report at its meeting in June 2006 concerning a temporary suspension of the Sainsbury’s Lorry Routing Agreement only in so far as it related to vehicles that would otherwise leave the M25 at junction 25 (A10) prevented from doing so by the roadworks to the Holmesdale Tunnel.   Members noted that the agreement had been given to a temporary trial by officers and a report was to be submitted to this meeting in September following consultation responses.

Members had some concerns that officers had agreed to the trial without first reference to them and an apology was made for this, but with the roadworks commencing in May and the request from Sainsbury’s being received only 14 days before the event, little time was available for consultation.

Members noted that consultation with affected authorities has now taken place, after 3 months of the re-routing west from the depot to the Highbridge Street junction and then west through Waltham Cross to the A10.

Waltham Abbey Town Council replied stating that the Town Council does not object to the continued suspension of the agreement for the period of the works in order for the continued ease of access to and from the depot.   They added that there was concern, however, at heavy goods vehicles that still seem to use other non-agreed routes and ask that this concern be brought to the attention of Sainsburys and perhaps to the Highway Authority in order that it might consider additional signage.

Broxbourne Borough Council, through which the new routing runs and the authority most affected by this temporary suspension, replied that the Council has no objections or comments to make.

Essex County Council, the Highway Authority, agreed that this was a sensible temporary arrangement given the additional journey times encountered as a result of the works.  They added that there has been many complaints about the effects of the works in general but none about Sainsbury’s vehicles.

RESOLVED:

That the results of the consultation be noted and that Sainsbury’s be advised that the routing arrangements may operate for the length of the Holmesdale Tunnel roadworks but that further efforts must be made to ensure compliance with all other aspects of the routing agreement.

(Head of Planning and Economic Development)  To consider planning applications as set out in the attached schedule

Background Papers:  (i)  Applications for determination – applications listed on the schedule, letters of representation received regarding the applications which are summarised on the schedule.  (ii)  Enforcement of Planning Control – the reports of officers inspecting the properties listed on the schedule in respect of which consideration is to be given to the enforcement of planning control.

The Sub-Committee considered a schedule of applications for planning permission.

            RESOLVED:

            That, Planning applications numbered 1 – 3 be determined as set out in the annex to these minutes.

(Head of Planning and Economic Development) Schedules of planning applications determined by the Head of Planning and Economic Development under delegated powers since the last meeting of a Plans Subcommittee may be inspected in the Members Room or at the Planning and Economic Development Information Desk at the Civic Offices, Epping.

The Sub-Committee noted that details of planning applications determined by the Head of Planning Economic Development under delegated authority since the last meeting had been circulated to all members and were available for inspection at the Civic Offices.