Agenda and minutes
PDF 247 KBVenue: Committee Room 1
Contact: M Jenkins - The Office of the Chief Executive Tel: 01992 564607 Email: democraticservices@eppingforestdc.gov.uk
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Substitute Members (Council Minute 39 - 23.7.02) (Assistant to the Chief Executive) To report the appointment of any substitute members for the meeting. Minutes: There were no substitutions made at the meeting. |
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Declaration Of Interests (Assistant to the Chief Executive). To declare interests in any items on the agenda.
In considering whether to declare a personal or a prejudicial interest under the Code of Conduct, Overview & Scrutiny members are asked pay particular attention to paragraph 11 of the Code in addition to the more familiar requirements.
This requires the declaration of a personal and prejudicial interest in any matter before an OS Committee which relates to a decision of or action by another Committee or Sub Committee of the Council, a Joint Committee or Joint Sub Committee in which the Council is involved and of which the Councillor is also a member.
Paragraph 11 does not refer to Cabinet decisions or attendance at an OS meeting purely for the purpose of answering questions or providing information on such a matter. Minutes: There were no declarations of interest made pursuant to the Council’s Code of Member Conduct. |
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Notes of the last meeting Attached. Minutes: RESOLVED:
That the notes of the last meeting held on 19 November 2013 be agreed. |
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Terms of Reference / Work Programme (Chairman/Lead Officer) The Overview and Scrutiny Committee has agreed the Terms of Reference of this Panel and associated Work Programme. This is attached. The Panel are asked at each meeting to review both documents.
The OSC is about to formulate next years OS work plan incorporating a programme for this Panel. In view of this, the Panel may wish to bring forward suggestions/ideas on topics for inclusion in its work programme for next year. Minutes: (a) Terms of Reference
The Terms of Reference were noted.
(b) Work Programme
(i) Item 6 Petitions Scheme
It was advised that the Petitions Scheme required further review. The scheme would be submitted to the next Panel meeting.
(ii) Joint Consultative Committee – Terms of Reference and Consultation of Staff
It was advised that discussions with the staff side regarding a review of the Terms of Reference and membership of the Joint Consultative Committee were continuing, there would be a report to a later meeting.
(iii) PICK Form – Questions to the Cabinet at Full Council
A PICK Form had been submitted by the Panel Chairman and the Overview and Scrutiny Committee had delegated it to this Panel. This would be added to the Work Programme for the current year and a report would be submitted to the Panel meeting on 18 March 2014. |
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Review of Contract Standing Orders, Financial Regulations and Officer Delegation (Assistant to the Chief Executive) To consider the following reports:
(a) on the annual review of Contract Standing Orders (To follow); and
(b) on a review of officer delegation consequent upon the adoption by the Council of a new Directorate structure (attached).
The Panel is also asked to note that there are no review items in respect of Financial Regulations. Additional documents:
Minutes: The Panel received a report from the Assistant to the Chief Executive regarding Contract Standing Orders, Financial Regulations and Officer Delegation.
(a) Annual Review of Contract Standing Orders (CSOs) and Financial Regulations
The Review of CSOs and Financial Regulations controlled tendering, contract procedures and financial governance.
The Panel reviewed CSOs on a number of suggested changes which had been put forward by the Officer Working Party following an Internal Audit review.
Proposals regarding CSO1 (Pre Tender Arrangements) would be re-submitted to the Panel at a later date at Member’s request. The Panel noted that no proposals had come forward in respect of Financial Regulations.
(b) Officer Delegation
The Panel also considered schedules of Officer Delegation reflecting changes required to reflect the new Directorate structure approved by the Council on 17 December 2013. Additional changes were reported at the meeting following a review of the draft schedule by Management Board.
RECOMMENDED:
(1) That subject to the proposals regarding CSO1 (Pre Tender Arrangements) being re-submitted to this Panel at a later date the schedule of proposed changes to Contract Standing Orders be approved and recommended to the Leader of the Council (Executive Functions) and the Council (Council Functions) for adoption;
(2) That alterations to CSOs and Financial Regulations to reflect any changes under the recent Directorate restructuring be delegated to the Assistant to the Chief Executive;
(3) That alterations to the schedules of Officer Delegation be agreed and recommended to the Overview and Scrutiny Committee and Council prior to publication in the Council’s Constitution; and
(4) That the delegated authorities in respect of the Deputy Monitoring Officer, Deputy Electoral Registration Officer and Deputy RIPA Officer which could not be finalized at present due to pending appointments required under the implementation of the new directorate structure but that once appointments have been made, the decisions of the Director of Governance and the Chief Executive be added to the schedule. |
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Reports to be made to the Next Meeting of the Overview and Scrutiny Committee To consider which reports are ready to be submitted to the Overview and Scrutiny Committee at its next meeting. Minutes: There was one report due for submission to the next Overview and Scrutiny Committee namely the review of CSOs, Financial Regulations and Officer Delegation. |
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Future Meetings The final meeting of the Panel in the current council year is due to be held on 18.3.14 at 7.00 pm.
Minutes: The next meeting of the Panel was scheduled for 18 March 2014. |