Agenda and minutes

This meeting is to be webcast and the Chairman will read the following announcement:

“I would like to remind everyone present that this hybrid meeting will be broadcast live to the internet (or filmed) and will be capable of repeated viewing (or other such use by third parties).

Therefore, by participating in this meeting, you are consenting to being filmed and to the possible use of those images and sound recordings for webcasting and/or training purposes. If any public speakers on MS Teams do not wish to have their image captured, they should ensure that their video setting throughout the meeting is turned off and set to audio only.

Please also be aware that if technical difficulties interrupt the meeting that cannot be overcome, I may need to adjourn the meeting.

Members are reminded to activate their microphones before speaking”.

The Chairman made a short address to remind all present that the meeting would be broadcast on the Internet, and that the Council had adopted a protocol for the webcasting of its meetings.

The Chairman welcomed everyone to the meeting and outlined the procedures and arrangements adopted by the Council to enable members of the public to address the Sub-Committee when determining applications for planning permission.

To declare interests in any item on this agenda.

(a)       Pursuant to the Council’s Members’ Code of Conduct, Councillors R Brookes, S Murray, C C Pond, C P Pond and D Wixley declared a non-pecuniary interest in the following item of the agenda by virtue of being members of Loughton Town Council and the proximity of the Town Council Offices to the application site. The Councillors had determined that they would remain in the meeting for the consideration of the application and voting thereon:

·       EPF/0829/23 – 10 Rectory Lane, Loughton.

To confirm the minutes of the last meeting of the Sub-Committee held on 19 July 2023 (attached).

RESOLVED:

(1)        That the minutes of the meeting of the Sub-Committee held on 19 July 2023 be taken as read and signed by the Chairman as a correct record.

To identify and agree requirements for formal site visits to be held with regard to any planning application listed in this agenda, prior to consideration of the application.

Cllr K Rizvi proposed a site visit for agenda item 9, EPF/2113/20 – Hainault Hall, 173 Lambourne Road, Chigwell, which was seconded by Cllr D Sunger.

Cllr C C Pond proposed a site visit for agenda item 8, EPF/1399/23 – 39 Albion Hill, Loughton, which was seconded by Cllr J Jogia.

            Resolved:

(1)        That the determination of planning application EPF/2113/20 at Hainault Hall, 173 Lambourne Road, Chigwell be deferred pending a site visit by the Sub-Committee; and

(2)        That the determination of planning application EPF/1399/23 at 39 Albion Hill, Loughton be deferred pending a site visit by the Sub-Committee.

To consider the attached report for the demolition of the existing commercial building and construction of a new building to provide five commercial units (including workshop, showroom and office space), together with parking and landscaping.

The Sub-Committee agreed that condition 6 should be revised to also require the windows in the west/rear elevation facing Golding’s Hill to be fitted with obscured glazing.

The Sub-Committee also agreed that an extra condition should be added to the planning permission, requiring any vehicles to have their wheels washed when leaving the site during the construction phase.

This application was approved with conditions.

To consider the attached report for the application for a landscaping scheme including outdoor swimming pool, decking, and grass terraces, in pursuant with approved application EPF/0277/20.

This application was deferred pending a site visit by the Sub-Committee.

To consider the attached report for the installation of an outdoor swimming pool and hard landscaped surround in the grounds of Hainault Hall. The pool is adjacent to and associated with an annexe to the Hall (under construction).

This application was deferred pending a site visit by the Sub-Committee.

Section 100B(4)(b) of the Local Government Act 1972, requires that the permission of the Chairman be obtained, after prior notice to the Chief Executive, before urgent business not specified in the agenda (including a supplementary agenda of which the statutory period of notice has been given) may be transacted.

It was noted that there was no other urgent business for consideration by the Sub-Committee.

Exclusion:

To consider whether, under Section 100(A)(4) of the Local Government Act 1972, the public and press should be excluded from the meeting for the items of business set out below on grounds that they will involve the likely disclosure of exempt information as defined in the following paragraph(s) of Part 1 of Schedule 12A of the Act (as amended) or are confidential under Section 100(A)(2):

The Local Government (Access to Information) (Variation) Order 2006, which came into effect on 1 March 2006, requires the Council to consider whether maintaining the exemption listed above outweighs the potential public interest in disclosing the information. Any member who considers that this test should be applied to any currently exempted matter on this agenda should contact the proper officer at least 24 hours prior to the meeting.

Background Papers: 

Article 17 - Access to Information, Procedure Rules of the Constitution define background papers as being documents relating to the subject matter of the report which in the Proper Officer's opinion:

(a)        disclose any facts or matters on which the report or an important part of the report is based; and

(b)        have been relied on to a material extent in preparing the report and does not include published works or those which disclose exempt or confidential information and in respect of executive reports, the advice of any political advisor.

The Council will make available for public inspection for four years after the date of the meeting one copy of each of the documents on the list of background papers.

The Sub-Committee noted that there was no business which necessitated the exclusion of the public and press from the meeting.