Agenda and minutes

1.         This meeting is to be webcast;

2.         Members are reminded of the need to activate their microphones before speaking; and

3.         the Chairman will read the following announcement:

“I would like to remind everyone present that this meeting will be filmed live for subsequent uploading to the Internet and will be capable of repeated viewing.

If you are seated in the public seating area it is possible that the recording cameras will capture your image and this will result in the possibility that your image will become part of the broadcast although Officers will try and avoid this.

This may infringe your human and data protection rights and if you have any concerns about this you should speak to the Webcasting Officer.”

The Chairman made a short address to remind all present that the meeting would be broadcast on the Internet, and that the Council had adopted a protocol for the webcasting of its meetings.

To confirm the minutes of the last meeting of the Sub-Committee.

            RESOLVED:

That the minutes of the meeting held on 17 December 2008 be taken as read and signed by the Chairman as a correct record, subject to the following amendment that Councillor G Mohindra offered his apologies for the meeting.

(Assistant to the Chief Executive) To declare interests in any item on this agenda.

(a)        Pursuant to the Council’s Code of Member Conduct, Councillors P Spencer, Mrs J Sutcliffe and D Dodeja declared a personal interest in the following items of the agenda by virtue of being members of Buckhurst Hill Parish Council. The Councillors had determined that their interest was not prejudicial and they would stay in the meeting for the consideration of the application and voting thereon:

• EPF/2167/08 72 Queen’s Road, Buckhurst Hill
• EPF/2206/08 9 Westbury Road, Buckhurst Hill
• EPF/2280/08 Buckhurst Hill Bowling Lawn and Tennis Club, 72 Epping New Road, Buckhurst Hill

(b)        Pursuant to the Council’s Code of Member Conduct, Councillor P Spencer declared a personal interest in the following item of the agenda. The Councillor had determined that his interest was not prejudicial and he would stay in the meeting for the consideration of the application and voting thereon:

• EPF/2399/08 72 Sedley Rise, Loughton

(c)        Pursuant to the Council’s Code of Member Conduct, Councillor H Ulkun declared a personal interest in the following item of the agenda by virtue of his Children being members of the club. The Councillor had determined that his interest was not prejudicial and he would stay in the meeting for the consideration of the application and voting thereon:

• EPF/2280/08 Buckhurst Hill Bowling Lawn and Tennis Club, 72 Epping New Road, Buckhurst Hill

(d)        Pursuant to the Council’s Code of Member Conduct, Councillors J Knapman, B Sandler, G Mohindra, Mrs L Wagland and K Chana declared a personal interest in the following items of the agenda by virtue of being members of Chigwell Parish Council. The Councillors had determined that their interest was not prejudicial and they would stay in the meeting for the consideration of the applications and voting thereon:

• EPF/2173/08 36 Stradbroke Drive, Chigwell
• EPF/2386/08 35 Bracken Drive, Chigwell

(e)        Pursuant to the Council’s Code of Member Conduct, Councillor Mrs C Pond declared a personal interest in the following item of the agenda by virtue of being contacted by the objector. The Councillor had determined that her interest was not prejudicial and she would stay in the meeting for the consideration of the application and voting thereon:

• EPF/2399/08 72 Sedley Rise, Loughton

(f)         Pursuant to the Council’s Code of Member Conduct, Councillors K Angold-Stephens, Mrs C Pond, R Barratt and Mrs P Richardson declared a personal interest in the following items of the agenda by virtue of being members of Loughton Town Council. The Councillors had determined that their interest was not prejudicial and they would stay in the meeting for the consideration of the applications and voting thereon:

• EPF/2343/08 27 Doubleday Road, Loughton

(g)        Pursuant to the Council’s Code of Member Conduct, Councillor Mrs P Richardson declared a personal interest in the following item of the agenda by virtue of being contacted by the Objector. The Councillor had determined that her interest was not prejudicial and she would stay in the meeting for the consideration of the application and voting thereon:

• EPF/2343/08 27 Doubleday Road, Loughton

Section 100B(4)(b) of the Local Government Act 1972, together with paragraphs 6 and 25 of the Council Procedure Rules contained in the Constitution requires that the permission of the Chairman be obtained, after prior notice to the Chief Executive, before urgent business not specified in the agenda (including a supplementary agenda of which the statutory period of notice has been given) may be transacted.

In accordance with Operational Standing Order 6 (non-executive bodies), any item raised by a non-member shall require the support of a member of the Committee concerned and the Chairman of that Committee.  Two weeks' notice of non-urgent items is required.

It was noted that there was no other urgent business for consideration by the Sub-Committee.

(Director of Planning and Economic Development)  To consider planning applications as set out in the attached schedule

Background Papers:  (i)  Applications for determination – applications listed on the schedule, letters of representation received regarding the applications which are summarised on the schedule.  (ii)  Enforcement of Planning Control – the reports of officers inspecting the properties listed on the schedule in respect of which consideration is to be given to the enforcement of planning control.

The Sub-Committee considered a schedule of applications for planning permission.

            RESOLVED:

            That the planning applications numbered 1 – 7 be determined as set out in the attached schedule to these minutes.

Note:

(Recorded in accordance with Council procedure Rule 15.5 ‘Right to Require Individual Vote to be Recorded’ and 24 ‘Application to the Executive Committees and Sub-Committee, that Councillor M Cohen voted to abstain on item EPF/2399/08 72 Sedley Rise, Loughton).

(Director of Planning and Economic Development) to consider the attached report.

On 20 October 2006 Sub - Committee (Area Committee A) agreed to grant permission for redevelopment of the “Lower” site of Epping Forest College to form a replacement College of further education (planning application ref:EPF/0950/05). The planning permission was subject to a Section 106 legal agreement, which among a number of measures included a schedule requirement for Highway Works to be carried out as part of the development.

The College owners are requesting that one item, paragraph 8, of the 15 highway works requirements in Schedule 3 of the Section 106 agreement to be revised to allow an existing access to Borders Lane from the site to be retained.

The Sub – Committee considered the suggested wording of the Deed of Variation to the Section 106 Legal agreement in respect of the permanent closure of the existing lower site access off Borders Lane was;

“The existing Lower Site access off Borders Lane must be gated and must only be used by emergency services vehicles and for vehicles in association with the use and maintenance of the existing sub-station on the Lower Site.”

            RESOLVED:

That the proposed wording of the legal agreement under section 106 of the Town and Country Planning Act 1990 be agreed with the additional wording, as follows:

"The existing Lower Site access off Borders Lane must be gated and locked, fixed shut and must only be opened for emergency services vehicles and for vehicles in association with the use and maintenance of the existing sub-station on the Lower Site."

(Director of Planning and Economic Development) Schedules of planning applications determined by the Head of Planning and Economic Development under delegated powers since the last meeting of a Plans Subcommittee may be inspected in the Members Room or at the Planning and Economic Development Information Desk at the Civic Offices, Epping.

The Sub-Committee noted that schedules of planning applications determined by the Director of Planning and Economic Development under delegated authority since the last meeting had been circulated and could be inspected at the Civic Offices.