Agenda and minutes

In the absence of both the Chairman and Vice Chairman, the Democratic Services Assistant opened the meeting and requested nominations for the role of Chairman. Following his acceptance by the Committee, a nomination was requested by the Chairman for the role of Vice Chairman.

RESOLVED:

(1)        That Councillor K Chana be elected Chairman for the duration of the meeting; and

(2)        That Councillor G Mohindra be elected Vice Chairman for the duration of the meeting.

1.         This meeting is to be webcast;

2.         Members are reminded of the need to activate their microphones before speaking; and

3.         the Chairman will read the following announcement:

“I would like to remind everyone present that this meeting will be filmed live for subsequent uploading to the Internet and will be capable of repeated viewing.

If you are seated in the public seating area it is possible that the recording cameras will capture your image and this will result in the possibility that your image will become part of the broadcast although Officers will try and avoid this.

This may infringe your human and data protection rights and if you have any concerns about this you should speak to the Webcasting Officer.”

The Chairman made a short address to remind all present that the meeting would be broadcast on the Internet, and that the Council had adopted a protocol for the webcasting of its meetings.

To confirm the minutes of the last meeting of the Sub-Committee.

RESOLVED:

That the minutes of the meeting held on 5 August 2009 be taken as read and signed by the Chairman as a correct record.

(Assistant to the Chief Executive) To declare interests in any item on this agenda.

(a)        Pursuant to the Council’s Code of Member Conduct, Councillors D Dodeja, P Spencer and Mrs J Sutcliffe declared a personal interest in the following items of the agenda by virtue of being members of Buckhurst Hill Parish Council. The Councillors had determined that their interests were not prejudicial and that they would stay in the meeting for the consideration of the application and voting thereon:

• EPF/1143/09 Holly House Private Hospital, High Road, Buckhurst Hill, Essex IG9 5HX

• EPF/1237/09 16 Luctons Avenue, Buckhurst Hill, Essex IG9 5SG

• EPF/1348/09 102 – 104 Queen’s Road, Buckhurst Hill, Essex IG9 5BS

(b)        Pursuant to the Council’s Code of Member Conduct, Councillor D Dodeja declared a personal interest in the following item of the agenda by virtue of knowing the applicant at No 56 Alderton Hill, Loughton. The Councillor had determined that his interest was not prejudicial and he would stay in the meeting for the consideration of the application and voting thereon:

• EPF/1079/09 56 Alderton Hill, Loughton, Essex IG10 3JB

(c)        Pursuant to the Council’s Code of Member Conduct, Councillor Mrs A Haigh declared a personal interest in the following item of the agenda by virtue of being a member of Buckhurst Hill Residents Association. The Councillor had determined that her interest was not prejudicial and she would stay in the meeting for the consideration of the applications and voting thereon:

• EPF/1143/09 Holly House Private Hospital, High Road, Buckhurst Hill, Essex IG9 5HX

• EPF/1348/09 102 – 104 Queen’s Road, Buckhurst Hill, Essex IG9 5BS

(d)        Pursuant to the Council’s Code of Member Conduct, Councillors K Chana, G Mohindra and B Sandler declared personal interests in the following items of the agenda by virtue of being members of Chigwell Parish Council. The Councillors had determined that their interests were not prejudicial and they would stay in the meeting for the consideration of the applications and voting thereon:

• EPF/1205/09 Three Jolly Wheelers, Chigwell Road, Chigwell, Essex IG8 8AS

• EPF/1041/09 109 and 111 Manor Road, Chigwell, Essex IG7 5PS

• EPF/1128/09 24 Daleside Gardens, Chigwell, Essex IG7 6PR

• EPF/1261/09 3 Woolhampton Way, Chigwell, Essex IG7 4QE

(e)        Pursuant to the Council’s Code of Member Conduct, Councillor K Angold-Stephens, Mrs Caroline Pond, Mrs P Richardson and D Wixley declared personal interests in the following items of the agenda by virtue of being members of Loughton Town Council. The Councillors had determined that their interests were not prejudicial and they would stay in the meeting for the consideration of the applications and voting thereon:

• EPF/0917/09 97 Swanshope, Loughton, Essex IG10 2NB

• EPF/1079/09 56 Alderton Hill, Loughton, Essex IG10 3JB

• EPF/1185/09 Land adj 34, 54, 66 Pyrles Lane and Pyrles Lane Shopping Parade, Loughton, Essex IG10 2NN

(f)         Pursuant to the Council’s Code of Member Conduct, Councillor K Angold-Stephens, J Markham, C Pond and D Wixley declared a personal interest in the following item of the agenda by virtue of being members of the Loughton Residents Association. The Councillors had determined that their interests were  ...  view the full minutes text for item 34.

Section 100B(4)(b) of the Local Government Act 1972, together with paragraphs 6 and 25 of the Council Procedure Rules contained in the Constitution requires that the permission of the Chairman be obtained, after prior notice to the Chief Executive, before urgent business not specified in the agenda (including a supplementary agenda of which the statutory period of notice has been given) may be transacted.

In accordance with Operational Standing Order 6 (non-executive bodies), any item raised by a non-member shall require the support of a member of the Committee concerned and the Chairman of that Committee.  Two weeks' notice of non-urgent items is required.

(Director of Planning and Economic Development)  To consider planning applications as set out in the attached schedule

Background Papers:  (i)  Applications for determination – applications listed on the schedule, letters of representation received regarding the applications which are summarised on the schedule.  (ii)  Enforcement of Planning Control – the reports of officers inspecting the properties listed on the schedule in respect of which consideration is to be given to the enforcement of planning control.

The Sub-Committee considered a schedule of applications for planning permission.

            RESOLVED:

            That the planning applications numbered 1 – 13 be determined as set out in the attached schedule to these minutes.

(Director of Planning and Economic Development) Schedules of planning applications determined by the Head of Planning and Economic Development under delegated powers since the last meeting of a Plans Subcommittee may be inspected in the Members Room or at the Planning and Economic Development Information Desk at the Civic Offices, Epping.

Exclusion: To consider whether, under Section 100(A)(4) of the Local Government Act 1972, the public and press should be excluded from the meeting for the items of business set out below on grounds that they will involve the likely disclosure of exempt information as defined in the following paragraph(s) of Part 1 of Schedule 12A of the Act (as amended) or are confidential under Section 100(A)(2):

The Local Government (Access to Information) (Variation) Order 2006, which came into effect on 1 March 2006, requires the Council to consider whether maintaining the exemption listed above outweighs the potential public interest in disclosing the information. Any member who considers that this test should be applied to any currently exempted matter on this agenda should contact the proper officer at least 24 hours prior to the meeting.

Confidential Items Commencement: Paragraph 9 of the Council Procedure Rules contained in the Constitution require:

(1)        All business of the Council requiring to be transacted in the presence of the press and public to be completed by 10.00 p.m. at the latest.

(2)        At the time appointed under (1) above, the Chairman shall permit the completion of debate on any item still under consideration, and at his or her discretion, any other remaining business whereupon the Council shall proceed to exclude the public and press.

(3)        Any public business remaining to be dealt with shall be deferred until after the completion of the private part of the meeting, including items submitted for report rather than decision.

Background Papers:  Paragraph 8 of the Access to Information Procedure Rules of the Constitution define background papers as being documents relating to the subject matter of the report which in the Proper Officer's opinion:

(a)            disclose any facts or matters on which the report or an important part of the report is based;  and

(b)        have been relied on to a material extent in preparing the report and does not include published works or those which disclose exempt or confidential information (as defined in Rule 10) and in respect of executive reports, the advice of any political advisor.

Inspection of background papers may be arranged by contacting the officer responsible for the item.