Agenda and minutes

1.         This meeting is to be webcast;

2.         Members are reminded of the need to activate their microphones before speaking; and

3.         the Chairman will read the following announcement:

“I would like to remind everyone present that this meeting will be filmed live for subsequent uploading to the Internet and will be capable of repeated viewing.

If you are seated in the public seating area it is possible that the recording cameras will capture your image and this will result in the possibility that your image will become part of the broadcast although Officers will try and avoid this.

This may infringe your human and data protection rights and if you have any concerns about this you should speak to the Webcasting Officer.”

The Chairman made a short address to remind all present that the meeting would be broadcast on the Internet, and that the Council had adopted a protocol for the webcasting of its meetings.

To confirm the minutes of the last meeting of the Sub-Committee.

            RESOLVED:

That the minutes of the meeting held on 28 April 2010 be taken as read and signed by the Chairman as correct record.

(Assistant to the Chief Executive) To declare interests in any item on this agenda.

(a)        Pursuant to the Council’s Code of Member Conduct, Councillors P Spencer declared a personal interest in the following item of the agenda by virtue of being a member of Buckhurst Hill Parish Council. The Councillor had determined that his interest was not prejudicial and he would stay in the meeting for the consideration of the application and voting thereon:

• Tree Preservation Order EPF/60/10 – Buckhurst Hill Baptist Church, Palmerston Road, Buckhurst Hill
• Tree Preservation Order EPF/35/10 – Trent Road, Buckhurst Hill

(b)        Pursuant to the Council’s Code of Member Conduct, Councillors Mrs J Sutcliffe declared a personal interest in the following item of the agenda by virtue of liaising with the Arboriculturists. The Councillor had determined that her interest was  prejudicial and she would leave the meeting for the consideration of the application and voting thereon:

• Tree Preservation Order EPF/35/10 – Trent Road, Buckhurst Hill

(c)        Pursuant to the Council’s Code of Member Conduct, Councillors D Wixley declared a personal interest in the following items of the agenda by virtue of being a Tee Warden. The Councillor had determined that his interest was not prejudicial and he would stay in the meeting for the consideration of the application and voting thereon:

• Tree Preservation Order EPF/60/10 – Buckhurst Hill Baptist Church, Palmerston Road, Buckhurst Hill
• Tree Preservation Order EPF/35/10 – Trent Road, Buckhurst Hill
• EPF/0686/10  52 Church Lane, Loughton

(d)        Pursuant to the Council’s Code of Member Conduct, Councillors Mrs C Pond, K Angold-Stephens, Mrs T Cochrane, R Cohen, J Markham, L Leonard, J M Hart, D Wixley and C Finn declared a personal interest in the following item of the agenda by virtue of being members of Loughton Residents Association. The Councillors had determined that their interest was not prejudicial and they would stay in the meeting for the consideration of the application and voting thereon:

• EPF/0686/10  52 Church Lane, Loughton

(e)        Pursuant to the Council’s Code of Member Conduct, Councillors Mrs C Pond, K Angold-Stephens, D Wixley and Mrs P Richardson declared a personal interest in the following item of the agenda by virtue of being members of Loughton Town Council. The Councillors had determined that their interest was not prejudicial and they would stay in the meeting for the consideration of the application and voting thereon:

• EPF/0686/10  52 Church Lane, Loughton

(f)         Pursuant to the Council’s Code of Member Conduct, Councillors B Sandler, J Knapman and K Chana declared a personal interest in the following item of the agenda by virtue of being members of Chigwell Parish Council. The Councillors had determined that their interest was not prejudicial and they would stay in the meeting for the consideration of the applications and voting thereon:

• EPF/2361/09  Garden Centre, 212 Manor Road, Chigwell
• EPF/0320/10  113 & 115 Grange Crescent, Chigwell
• EPF/0520/10  74 & 76 Hainault Road, Chigwell

(g)        Pursuant to the Council’s Code of Member Conduct, Councillor K Chana declared a personal interest in the following item of  ...  view the full minutes text for item 3.

Section 100B(4)(b) of the Local Government Act 1972, together with paragraphs 6 and 25 of the Council Procedure Rules contained in the Constitution requires that the permission of the Chairman be obtained, after prior notice to the Chief Executive, before urgent business not specified in the agenda (including a supplementary agenda of which the statutory period of notice has been given) may be transacted.

In accordance with Operational Standing Order 6 (non-executive bodies), any item raised by a non-member shall require the support of a member of the Committee concerned and the Chairman of that Committee.  Two weeks' notice of non-urgent items is required.

It was noted that there was no other urgent business for consideration by the Sub-Committee.

(Director of Planning and Economic Development). To consider and note the attached report.

The Sub-Committee received a report from Principle Planning Officer on the enforceability of planning conditions for EPF/2300/09 and EPF/0114/10 intended for the footway adjacent to the shopfronts and the public paved area, not to be used for the stationing of tables, chairs, outdoor heaters, planters or other furniture after Members expressed concerns that conditions may not be adequately enforceable.

The Principle Planning officer advised that condition 2 of the permissions was clearly intended to apply to the entire area between the shopfront and adjacent carriageway. Therefore the effect of the conditions is that no part of that area could be lawfully used for the stationing of tables and chairs etc, without planning permission. In view of the fact that no such planning permission exists any breach of those conditions is capable of being enforced against by the District Council. The District Councils planning Enforcement Team would take steps to verify and, if necessary, secure compliance with the requirements of the conditions.

            RESOLVED:

            That the sub-Committee noted the report.

(Director of Planning and Economic Development). To consider the attached report.

The Sub-Committee received a report from C Neilan, Landscape Officer, regarding Confirmation for Tree Preservation Order (TPO/EPF/60/10) at Buckhurst Hill Baptist Church, Palmerston road, Buckhurst Hill. It covered four individual trees on the north boundary of the property. An objection to the TPO had been received regarding an intended extension that may affect the trees. To date no application had been submitted for an extension to the property and the confirmation of the TPO would allow for the importance of these trees to be considered and balanced against any future application received.

RESOLVED:

That Tree preservation Order TPO/EPF/60/10 – Buckhurst Hill Baptist Church, Palmerston road, Buckhurst Hill be confirmed without modification.

(Director of Planning and Economic Development). To consider the attached report.

The Sub-Committee received a report from C Neilan, Landscape Officer, regarding Confirmation for Tree Preservation Order (TPO/EPF/35/10) at Trent Road, Buckhurst Hill. It covered a single Hawthorn tree standing at the front of 5 Trent Road. An objection and petition to the TPO had been received regarding the blockage of the right of way, that it had self seeded itself and the uncared and unclipped appearance. The Landscape Officer advised that the lower branches from the Hawthorne could be removed carefully and thus be exempt from the need of formal permission. The tree provides the only significant greenery within the urban setting of Trent Road and after carefully consideration it was felt that the TPO was justified.

RESOLVED:

That Tree preservation Order TPO/EPF/35/10 – Trent Road, Buckhurst Hill be confirmed without modification.

(Director of Planning and Economic Development)  To consider planning applications as set out in the attached schedule

Background Papers:  (i)  Applications for determination – applications listed on the schedule, letters of representation received regarding the applications which are summarised on the schedule.  (ii)  Enforcement of Planning Control – the reports of officers inspecting the properties listed on the schedule in respect of which consideration is to be given to the enforcement of planning control.

The Sub-Committee considered a schedule of applications for planning permission.

            RESOLVED:

            That the planning applications numbered 1 – 7 be determined as set out in the attached schedule to these minutes.

(Director of Planning and Economic Development) Schedules of planning applications determined by the Head of Planning and Economic Development under delegated powers since the last meeting of a Plans Subcommittee may be inspected in the Members Room or at the Planning and Economic Development Information Desk at the Civic Offices, Epping.

The Sub-Committee noted that schedules of planning applications determined by the Director of Planning and Economic Development under delegated authority since the last meeting had been circulated and could be inspected at the Civic Offices.