Agenda and minutes

1.         This meeting is to be webcast;

2.         Members are reminded of the need to activate their microphones before speaking; and

3.         The Chairman will read the following announcement:

“I would like to remind everyone present that this meeting will be filmed live for subsequent uploading to the Internet and will be capable of repeated viewing.

If you are seated in the public seating area it is possible that the recording cameras will capture your image and this will result in the possibility that your image will become part of the broadcast although Officers will try and avoid this.

This may infringe your human and data protection rights and if you have any concerns about this you should speak to the Webcasting Officer.”

The Chairman made a short address to remind all present that the meeting would be broadcast on the Internet, and that the Council had adopted a protocol for the webcasting of its meetings. The Sub-Committee noted the Council’s Protocol for Webcasting of Council and Other Meetings.

The Chairman welcomed members of the public to the meeting and outlined the procedures and arrangements agreed by the Council, to enable persons to address the Sub-Committee in relation to the determination of applications for planning permission.

To confirm the minutes of the last meeting of the Sub-Committee held on 20 May 2009 as correct record (to follow).

         RESOLVED:

That the minutes of the meeting of the Sub-Committee held on 20 May 2009 be taken as read and signed by the Chairman as a correct record.

(Assistant to the Chief Executive) To declare interests in any item on this agenda.

(a)        Pursuant to the Council’s Code of Member Conduct, Councillor Mrs P Smith declared a personal interest in the following item of the agenda by virtue of being a member of Epping Upland Parish Council and had family and friends in close proximity. The Councillor had determined that her interest was prejudicial and she would leave the meeting for the consideration of the application and voting thereon:

• EPF/0606/09 Three Gates, Epping Road, Epping Upland

(b)        Pursuant to the Council’s Code of Member Conduct, Councillor Mrs A Cooper declared a personal interest in the following item of the agenda, by virtue of being a member of Nazeing Parish Council. The Councillor had determined that her interest was not prejudicial and would remain in the meeting for the consideration of the application and voting thereon:

• EPF/0308/09 8 Buttondene Crescent, Old Nazeing Road, Broxbourne

(c)        Pursuant to the Council’s Code of Member Conduct, Councillor Mrs M Sartin declared a personal interest in the following item of the agenda, by virtue of attending the pharmacy. The Councillor had determined that her interest was not prejudicial and would remain in the meeting for the consideration of the application and voting thereon:

• EPF/2233/08 100 High Street, Roydon, Harlow

(d)        Pursuant to the Council’s Code of Member Conduct, Councillors Ms S Stavrou and Mrs P Brookes declared a personal interest in the following item of the agenda, by virtue of being members of Waltham Abbey Town Council. The Councillors had determined that their interest was not prejudicial and would remain in the meeting for the consideration of the applications and voting thereon:

• EPF/0383/09 The Limes/White Lodge, Sewardstone Road, Waltham Abbey
• EPF/0622/09 The Stables, Lippitts Hill, Waltham Abbey

(e)        Pursuant to the Council’s Code of Member Conduct, Councillor Mrs J Lea declared a personal interest in the following item of the agenda by virtue of being a member of staff of Tesco’s. The Councillor had determined that her interest was prejudicial and she would leave the meeting for the consideration of the application and voting thereon:

• EPF/0560/09  Tesco Stores Limited, Sewardstone Road, Waltham Abbey

(f)         Pursuant to the Council’s Code of Member Conduct, Councillor Mrs P Brookes declared a personal interest in the following item of the agenda, by virtue of being a member of Waltham Abbey Town Council. The Councillor had determined that her interest was not prejudicial and would remain in the meeting for the consideration of the application and voting thereon:

• EPF/0560/09 Tesco Stores Limited, Sewardstone Road, Waltham Abbey

(g)        Pursuant to the Council’s Code of Member Conduct, Councillors Mrs R Gadsby and Mrs P Brookes declared a personal interest in the following item of the agenda, by virtue of being members of Waltham Abbey Town Council. The Councillors had determined that their interest was not prejudicial and would remain in the meeting for the consideration of the applications and voting thereon:

• EPF/0765/09  23A Highbridge Street, Waltham Abbey

Section 100B(4)(b) of the Local Government Act 1972, together with paragraphs 6 and 25 of the Council Procedure Rules contained in the Constitution requires that the permission of the Chairman be obtained, after prior notice to the Chief Executive, before urgent business not specified in the agenda (including a supplementary agenda of which the statutory period of notice has been given) may be transacted.

In accordance with Operational Standing Order 6 (non-executive bodies), any item raised by a non-member shall require the support of a member of the Committee concerned and the Chairman of that Committee.  Two weeks' notice of non-urgent items is required.

It was reported that there was no urgent business for consideration at the meeting.

(Director of Planning and Economic Development)  To consider planning applications as set out in the attached schedule

Background Papers:  (i)  Applications for determination – applications listed on the schedule, letters of representation received regarding the applications which are summarised on the schedule.  (ii)  Enforcement of Planning Control – the reports of officers inspecting the properties listed on the schedule in respect of which consideration is to be given to the enforcement of planning control.

The Sub-Committee considered a schedule of applications for planning permission.

            RESOLVED:

            That, Planning applications numbered 1 – 8 be determined as set out in the annex to these minutes.

To consider the attached report.

The Principal Planning Officer presented a report regarding EPF/1305/08 – 1 Cartersfield Road, Waltham Abbey (revised application). The Sub-Committee had been asked to consider a variation to condition No. 19 of the application:

The industrial units hereby approved shall be completed prior to the occupation of the store.

Reason: - The provision of the industrial units was a significant factor in the reuse of the designated employment land for retail purposes.

The Sub-Committee were informed that planning permission for the demolition of existing buildings and erection of a new ‘Lidi’ food store and construction of five start-up industrial units had been considered by Area Planning Subcommittee West on 29 October 2008 and referred to District Development Committee on 2 December 2008 (minute 36(19)) at which it was agreed to grant consent subject to conditions and a S106 agreement.

Since the S106 agreement had not yet been completed and no decision had been given for the scheme, the applicant had raised issues with the timescale, given that applicant felt confident the approved store could be erected and opened within an approximate 18-week period and the control of the industrial units remained with the freehold owner.

In view of the fact that the S106 agreement had not yet been completed the wording of the condition could be altered without a further planning application.

The Sub-Committee had been asked to consider the variation of condition No. 19, to read:

The industrial units hereby approved shall be completed within 12 months from the date of occupation of the store.

RESOLVED:

That, the variation to condition No. 19 be granted, to read:

The industrial units hereby approved shall be completed within 12 months from the date of occupation of the store.

Reason: - The provision of the industrial units was a significant factor in the reuse of the designated employment land for retail purposes.

(Director of Planning and Economic Development) Schedules of planning applications determined by the Head of Planning and Economic Development under delegated powers since the last meeting of a Plans Subcommittee may be inspected in the Members Room or at the Planning and Economic Development Information Desk at the Civic Offices, Epping.

The Sub-Committee noted that details of planning applications determined by the Head of Planning Economic Development under delegated authority since the last meeting had been circulated to all members and were available for inspection at the Civic Offices.