Agenda and minutes

1.         This meeting is to be webcast. Members are reminded of the need to activate their microphones before speaking.

2.         The Chairman will read the following announcement:

“I would like to remind everyone present that this meeting will be broadcast live to the Internet and will be capable of repeated viewing and copies of the recording could be made available for those that request it.

If you are seated in the lower public seating area it is likely that the recording cameras will capture your image and this will result in the possibility that your image will become part of the broadcast.

This may infringe your human and data protection rights and if you wish to avoid this you should move to the upper public gallery”

The Chairman made a short address to remind all present that the meeting would be broadcast on the Internet, and that the Council had adopted a protocol for the webcasting of its meetings. The Sub-Committee noted the Council’s Protocol for Webcasting of Council and Other Meetings.

The Chairman welcomed members of the public to the meeting and outlined the procedures and arrangements agreed by the Council, to enable persons to address the Sub-Committee in relation to the determination of applications for planning permission.

To confirm the minutes of the last meeting of the Sub-Committee held on 2 December 2009 as correct record (attached).

         RESOLVED:

That the minutes of the meeting of the Sub-Committee held on 2 December 2009 be taken as read and signed by the Chairman as a correct record subject to the following amendments:

That under Item 58 (d) “Declarations of Interest,” Councillor A Clark had been wrongly recorded as being a ward member for application EPF/1710/09 Nyumba Nzuri, Sewardstone Road, London E4 7SD. He was not in fact the ward member but had declared at the meeting that the applicant concerned resided in his ward.

Following comments by Councillor Mrs A Cooper, the Chairman explained that the previous decision of the Sub-Committee in respect of Planning Application EPF/1414/09 Hosanna Lodge, Roydon, had been granted subject to conditions and subject to agreement of the Lea Valley Park Authority (LVRPA). Councillor Mrs A Cooper contended that the proviso regarding LVRPA approval was incorrect procedurally and should not appear in the minutes. The Chairman indicated that, following comments by other members, the Sub-Committee was content with the accuracy of the minutes as they reflected the decision and the correct procedure. Recorded in accordance with Council Procedure Rule 15.5 (as applied to this Sub-Committee by Council Procedure Rule 24) that Councillor Mrs A Cooper did not support the confirmation of Minute 61 of the meeting of the Sub-Committee held on 2 December 2009.

(Assistant to the Chief Executive) To declare interests in any item on this agenda.

(a)        Pursuant to the Council’s Code of Member Conduct, Councillor A Clark declared a personal interest in the following item of the agenda by virtue of the applicant being in his ward as a Town Councillor. The Councillor had determined that his interest was not prejudicial and he would stay in the meeting for the consideration of the application and voting thereon:

• EPF/1946/09 8 Windsor Wood, Waltham Abbey EN9 1LY

(b)        Pursuant to the Council’s Code of Member Conduct, Councillor A Watts declared a personal interest in the following item of the agenda by virtue of the applicant being known to him. The Councillor had determined that his interest was not prejudicial and he would stay in the meeting for the consideration of the application and voting thereon:

• EPF/1753/09 The Elms Caravan Site, Lippitts Hill, Waltham Abbey IG10 4AL

(c)        Pursuant to the Council’s Code of Member Conduct, Councillor Mrs E Webster declared a personal interest in the following item of the agenda by virtue of the applicant being a member of her family. The Councillor had determined that her interest was prejudicial and stated that she would leave the meeting for the duration of the item and voting thereon:

• EPF/1753/09 The Elms Caravan Site, Lippitts Hill, Waltham Abbey IG10 4AL

(d)        Pursuant to the Council’s Code of Member Conduct, Councillor Ms S Stavrou declared a personal interest in the following item of the agenda. The Councillor had determined that her interest was prejudicial and stated that she would leave the meeting for the duration of the item and voting thereon:

• EPF/1753/09The Elms Caravan Site, Lippitts Hill, Waltham Abbey IG10 4AL

(e)        Pursuant to the Council’ Code of Member Conduct, Councillor Mrs R Gadsby declared a personal interest in the following item of the agenda by virtue of her husband acting as solicitor to the applicant. The Councillor had determined that her interest was prejudicial and stated that she would leave the meeting for the duration of the item and voting thereon:

• EPF/1753/09 The Elms Caravan Site, Lippitts Hill, Waltham Abbey IG10 4AL

(f)         Pursuant to the Council’s Code of Member Conduct, Councillor Mrs R Gadsby declared a personal interest in the following items of the agenda by virtue of being the ward councillor. The Councillor had determined that her interests were not prejudicial and that she would stay in the meeting for the consideration of the items and voting thereon:

• EPF/1970/09 1 Cartersfield Road, Waltham Abbey EN9;

• EPF/2187/09 Tesco, Sewardstone Road, Waltham Abbey EN9 1JH; and

• EPF/2194/09 49 Deer Park Way, Waltham Abbey EN9 3YN

(g)        Pursuant to the Council’s Code of Member Conduct, Councillor Mrs M Sartin declared a personal interest in the following item of the agenda by virtue of being the ward councillor. The Councillor had determined that her interest was not prejudicial and that she would stay in the meeting for the consideration of the item and voting thereon:

• EPF/2278/09 Woodbury, Harlow Road, Roydon CM19 5DX

(h)        Pursuant to the Council’s Code of Member Conduct,  ...  view the full minutes text for item 67.

Section 100B(4)(b) of the Local Government Act 1972, together with paragraphs 6 and 25 of the Council Procedure Rules contained in the Constitution requires that the permission of the Chairman be obtained, after prior notice to the Chief Executive, before urgent business not specified in the agenda (including a supplementary agenda of which the statutory period of notice has been given) may be transacted.

In accordance with Operational Standing Order 6 (non-executive bodies), any item raised by a non-member shall require the support of a member of the Committee concerned and the Chairman of that Committee.  Two weeks' notice of non-urgent items is required.

It was reported that there was no urgent business for consideration at the meeting.

(Director of Planning and Economic Development)  To consider planning applications as set out in the attached schedule

Background Papers:  (i)  Applications for determination – applications listed on the schedule, letters of representation received regarding the applications which are summarised on the schedule.  (ii)  Enforcement of Planning Control – the reports of officers inspecting the properties listed on the schedule in respect of which consideration is to be given to the enforcement of planning control.

That, Planning applications numbered 1 – 8 be determined as set out in the annex to these minutes.

(Director of Planning and Economic Development) Schedules of planning applications determined by the Head of Planning and Economic Development under delegated powers since the last meeting of a Plans Subcommittee may be inspected in the Members Room or at the Planning and Economic Development Information Desk at the Civic Offices, Epping.

The Sub-Committee noted that details of planning applications determined by the Head of Planning Economic Development under delegated authority since the last meeting had been circulated to all members and were available for inspection at the Civic Offices.